Contract Administration/Hosting Agreements/Visiting Researcher Agreements

Contract Administration/Hosting Agreements/Visiting Researcher Agreements

Contract Administration:

1. HR will draft and issue the Contract of Employment and forward the relevant information to the Payroll office and a copy to the PI

2. The new employee will be issued with a staff ID card and staff number

3. HR will issue contract renewals for all research staff


Non Standard Contracts of Employment - Less than 6 Months - Please fill in this Form PF4 Short Term Research Appointment Form

Where the term of the research funded project is less than 6 months, the PI can with the authorisation of the Head of School/College/Centre/Unit and Research Accounts, offer a non standard contract under the following circumstances:

(i) where a specific skill set is required for less than 6 months

(ii) where a contact is issued for a replacement for a post doc who has resigned during the project

(iii) where a contract is issued to cover leave of less than 6 months.

There is no advertising requirement for contracts of less than 6 months duration.


Hosting Agreements:

UCC is an accredited research organisation and as such can form hosting agreements with third country nationals (and non-EEA nationals) for the purpose of conducting research in the University.


See information on Hosting Agreements here


Visiting Researcher Agreements: Placement Framework Agreement


  • The Placement Framework Agreement can be used for a one-off exchange or to facilitate multiple exchanges over a period of time;
  • Where the transfer is taking place between Research Performing Organisations.
  • Where there is a defined work project which the researcher will be undertaking;
  • Where there will not be any change in the employment status of the visiting researcher.


Download agreement here Visiting Researcher Agreement

Download Guidance Notes here Guidance on Placement Framework




Please contact HR Research for more information

Department of Human Resources - HR Research

Ground Floor, Block E, Food Science Building, UCC