Information for Candidates

General Information for Candidates

Candidates should note that canvassing will disqualify and will result in their exlusion from the competition. Candidates may be required to produce documentary evidence to support any statements made by them on their application form or any supporting documentation. Candidates should note that inaccurate information will invalidate their application.

For further information relating to the composition and role of the Selection Committee from advertising to interview stage please view the appointment regulations on the OCLA website

For information on Cork, see the Cork City Council's webpages


Candidate Expenses

Where a candidate is attending a job interview and is travelling from a location at least 120km outside of UCC, the University will normally reimburse for reasonable travel expenses and, if applicable, accommodation costs, subject to the limits outlined below. The reimbursement of interview related expenses will be for the individual candidate only and the University will not meet any costs in respect of any individual travelling with the candidate. Receipts must be submitted in respect of all claims and any legitimate costs incurred (as outlined below) without an associated receipt will not be reimbursed.


Candidates are expected to take the most economical mode of transport at all times and where a candidate decides to take an alternative mode of transport, s/he will be reimbursed at the equivalent cost of the cheapest mode.

For travel within Ireland, all expenses will be reimbursed to the value of the cheapest mode of public transport available. Taxi/bus journey to and from the University will only be reimbursed where such expense is incurred to and from the airport/train station/bus station.

For candidates travelling outside of Ireland, economy airfares to Ireland and travel within Ireland as outlined above will be reimbursed. The cost of travelling to the airport in the country of origin will not be reimbursed.


Where overnight accommodation is necessary and the University has not arranged or pre-paid for the accommodation, the University will reimburse reasonable single occupancy bed and breakfast accommodation. Such reimbursement will normally be for one night but may be for a maximum of two nights’ accommodation, if agreed in advance, and will be limited to an overall maximum of €80 per night. There are a number of suitable guesthouses in the vicinity of the University (contact information outlined below).


A maximum contribution of €10 towards the cost of a lunchtime meal and €20 towards the cost of an evening meal will be reimbursed subject to the inclusion of the relevant receipts as part of the overall expenses claim. Where the cost of a meal is less than the maximum contribution, the actual cost will be reimbursed. Expenses incurred in respect of alcoholic beverages will not be reimbursed.

Non Allowable Expenses

Expenses incurred in respect of visa applications, travel insurance, newspapers, telephone calls, parking or any other expenses not outlined above cannot be included in any claim for the reimbursement of expenses. If you are in doubt as to whether a particular expense will be allowable for reimbursement, please contact the post administrator in Human Resources prior to incurring the expense.

Overall Limits

Notwithstanding the reimbursement detail outlined above, overall limits in respect of the total expense claim will apply as outlined below. Any expense incurred beyond the limits will not be reimbursed and will be the responsibility of the candidate. The limits of this policy will be adhered to at all times. Only vouched expenses will be reimbursed subject to the limits of the policy.

Location                                                                                                                  Limit

Travel within Ireland (including Northern Ireland):                                                 €125

Travel from Great Britain                                                                                      €250

Travel from Europe:                                                                                              €500

All other locations:                                                                                                €1,200


In the event that the candidate selected for appointment does not take up the appointment expenses will not be reimbursed and all costs incurred will remain the responsibility of the candidate.

Candidate Expenses Claim Form

Non-EEA Applicants

Before you can enter employment in UCC you must ensure you have a valid work authorisation and must be able to supply proof of the right to work in Ireland .

EU, EEA and Swiss nationals have the right to work in Ireland,  and UCC is obliged by European law to appoint people who are citizens of those countries where possible. Most research posts are exempt from this restriction, and many international researchers will be eligible for a hosting agreement. Academic and administrative staff with an annual salary of €60,000 or more may be eligible for a critical skills permit.  Some roles with a salary of under €60,000 may be eligible for a permit, if the posts is on the highly skilled occupation list. 

Where there is no skills shortage for a particular post, it is highly unlikely that a work authorisation would be granted.


Citizens of certain countries require a visa to travel to Ireland. Further information is available on INIS website

Candidate FAQs

1. How do I know when vacancies arise within the University?

All  vacancies are advertised on the UCC Recruitment Portal which is available on the following link: 

**University College Cork staff, please note that to apply for vacancies and view Internal vacancies you must be LOGGED in with your UCC EMPLOYEE SELF SERVICE account. 


2. How do I apply?

Candidates are required to complete the online application process by filling in the relevant information into each section. More information on how to complete this can be found on the following documents:

External Applicants E-Recruitment Manual

Internal Applicants E-Recruitment Manual


3. Is my application confidential?

Yes, applications are treated in strict confidence, subject to the provision of the Freedom of Information Act 1997 and 2003, the Data Protection Act 1998 and 2003, and the provisions set out in the University Appointment Procedures.


4. Will I receive an Acknowledgement?

Yes, once you have submitted your application an automatic acknowledgement will be sent to the email address provided. Please be sure to check Spam and Junk folders as it may be redirected here by your account preferences. If you do not receive an acknowledgement of your application form within 24 hours please contact  


5. Can you explain the shortlisting process?

A Selection Committee (Interview Board)is put in place in advance of a post being advertised. The size and role of the Selection Committee for a post will depend on the level and nature of the position advertised. This Selection Committee is then responsible for drafting the shortlist report having considered all applications. Shortlisting will generally take place 2 - 4 weeks after the closing date for receipt of applications however this will largely depend on the size and availability of the Selection Committee and the number of applications received.


6. When am I notified if I am shortlisted for interview?

Following shortlisting, you will be contacted by the email you provided on application to inform you of the outcome of your application. There will normally be a minimum of three weeks notice if you are invited to interview.


7. When will my referees be contacted?

References listed on application form will be contacted following shortlisting. 


8. Who will be on the Selection Committee (Interview Board)?

The composition of the Board will depend on the level and nature of the position being applied for. Administrative posts will normally have a maximum of four interviewers on a Board, Lecturer and Senior Lecturer positions will normally have four to six interviewers on a Board and Professorship posts will normally have a maximum of nine interviewers on a Board. Please refer to the policies outlined in the “General Information” below for more detailed information.


9. What else may be required?

You may be required to give a presentation/seminar if you are attending interview for Academic positions. A small number of administrative positions may also require this. You will receive details of this requirement when you are being invited to interview. 


10. Is it possible to claim for expenses if attending interview?

Yes. Candidates outside of Cork can claim for interview related expenses, on production of original and completed receipts within certain limits. 


11. When will I receive notification following interviews?

Upon completion of all of the interviews, the Selection Committee will make their recommendations which must then be approved by the President and/or Director of Human Resources. Candidates will be informed in writing of the outcome of the interview as soon as possible thereafter. We would endeavour to contact candidates within two weeks of the interview date.


12. What do I do when I receive my success letter?

The successful candidate will be asked to inform the Department of Human Resources of their intention to accept the position within a specific timeframe ( a maximum of two weeks). If the candidate accepts the position, a start date and salary would then be agreed at this point and a contract of employment is then prepared.


13. What happens after I return my signed contract of employment?

We will take a copy of the contract and return the original to you. You are required to submit your original birth certificate and your examination results in order to confirm identity and verify examination results. You will also need to organize a medical check if you are being appointed to a permanent post


14. Can I receive feedback in relation to my application?

Yes. Feedback requests should be directed to the Department of Human Resources by email. Candidates will normally be responded to via email within two weeks of the request.

Human Resources

Acmhainní Daonna

Ground Floor, Block E, Food Science Building, UCC