The purpose of an application form is to secure an interview. Knowing how to fill out forms effectively is crucial. Tailor each application to the specific company and job, which requires researching the employer and understanding the job description.

This page includes:

- Typical sections of application forms
- Advice on completing them effectively
- Links to in-depth pages: GradIreland, TargetJobs, Prospects

Employers use application forms to assess:

- Personal details
- Education and qualifications
- Employment and work experience
- Interests and achievements
- Additional information
- Motivation and/or competency-based responses
- References

Open Questions

Providing detailed, well-researched answers demonstrates your interest and drive. Brief answers suggest a lack of interest.

e.g Career Motivation, Employers want to know why you are a good fit and why you want to work for them. Research the company’s awards, initiatives, training, results, charity activities, technology, partnerships, and clients. Link these to your career goals.

Competency Based Questions

Describe achievements that demonstrate the skills needed for the position. Use the STAR technique (Situation, Task, Action, Result) to provide clear evidence of your competencies.

Top Tips

Most employers now use online application forms which may also incorporate a selection test and/or video interview as part of the process.

• Know the Process: Online applications may include tests or video interviews. Understand each section to provide the best examples.
• Register and Save: Register on employer websites to save progress and avoid completing the form in one sitting.
• Answer Everything: If a question doesn’t apply, write "n/a" to show you didn't skip it.
• Stay Within Limits: Write close to the word limit (e.g., at least 200 words if the limit is 250).
• Draft First: Type answers in a word processor before copying them into the application form.
• Check Formatting: Ensure formatting is intact when pasting answers to avoid cut-off responses.
• Get Feedback: Have someone review your answers for the best impression.
• Proofread: Print and review the form to catch errors more easily.
• Final Steps: Attach required documents and click SUBMIT. Confirm receipt via email.