Senior Executive Assistant, Faculty of Law

Applications are invited from suitably qualified members of staff for the above permanent whole-time post. The postholder will assist the Dean of the Faculty and Faculty Manager in the provision of a comprehensive administrative support to the Faculty of Law running the Faculty Office on a day to day basis.  The post holder has a core management function in the Faculty of Law with extensive contact of a discretionary decision-making nature with academic staff, students, other University Offices/Units/Departments and a wide variety of external contacts.  He/She will manage administrative systems, procedures and actions in areas such as academic policy; student services and publications.  The post holder is also expected to act as Personal Assistant to the Dean of Faculty and advise the Dean and Faculty on matters of a sensitive and confidential nature as well as having active involvement and membership of various Faculty committees.  In addition, the postholder is responsible for ensuring that the Prospectus, Calendar (undergraduate and postgraduate), Marks and Standards, and Book of Modules are maintained on behalf of Faculty.   The postholder will also be responsible for coordinating the Faculty of Law meetings and is responsible for ensuring that Faculty interaction with central university offices is effective and timely.

Essential Criteria:

•    Comprehensive knowledge of academic and university administrative procedures, academic programmes and regulations process, and in particular requirements related to changes to Academic Programmes, Standards and Regulations and Exams etc.
• Operational knowledge of UCC information systems such as ITS, DMIS and PAC
• Ability to demonstrate a high level of competency in a range of IT applications, including MS Office, Access, Word, Excel and Outlook
• Excellent analytical, organisational, communication and interpersonal skills
•   Proven administrative and secretarial experience including experience of servicing committees
•   Budgetary experience
• Proven ability to work as part of a team in a confidential environment
•   Experience of dealing with undergraduate and postgraduate students is essential
• Proven attention to detail and ability to meet strict deadlines
•   Ability to work with minimum supervision and an ability to use initiative to plan, execute and meet deadlines

Salary scale [new entrants]: €28,848 – €42,391 (Scale A)

          €30,366 – €44,621 (Scale B) new entrants

Closing date: Friday, 19th September 2008

Completed application forms should be returned to:

Department of Human Resources University College Cork College Road Cork

Tel: + 353 21 4903073/ Email: recruitment@per.ucc.ie / Fax + 353 21 4276995

Senior Executive Assistant, Faculty of Law