Model (H) Full Index

FULL INDEX MODEL (H)

Volume 1:Safety Management Systems (revised 2014)

Volume 2:Requirements for the Control of Hazards and Risks

Volume 3:Hazard Identification and Risk Assessment

Volume 4:Safety Action Plans

Appendices

Volume 1 (H): Safety Management System (2021)

1.0 Circulation	1.1 Record of Circulation
2.0 Foreword-Review-and-Amendment-Procedures-Jan-2022	2.1 Foreward Review of Department Safety Statements and Safety Performance 2.2 Amendment and Revision Procedures 2.3 Dept. Safety Statements Revisions Record Sheet
3.0 University/College-Safety-Policy renewed 2021	3.1 Introduction 3.2 University Safety Policy 3.3 Statutory Responsibilities of the University as an Employer and the Executive of the University and Colleges 3.3.2 Employee Responsibilities 3.4 Responsibility for safety at College, School and Department level 3.4.1 College/School/Department Safety Statement responsibility 3.4.2 Other responsibilities outside the control of the College/School/Department 3.5 Principal Legislation applying to the University
4.0 Department-Safety-Organisation-and-Responsibilities 2021‌	4.1 Introduction 4.2 Heads of College/School /Department/Unit/Centre 4.3 Section Heads, Research Directors, Managers, Deputy and Sub-Librarians, Superintendents, Admin. Officers, Assistant Librarians, Admin. Assistants, Supervisors, Chief/Senior Technicians and Forepersons 4.4 Academic, Technical, Administrative and Service Staff who operate at a level of responsibility and who are not included in 4.2 and 4.3 4.5 Department Safety Action Team/ Department Safety Adviser
5.0 Responsibilities-of-University-College-Officers-Comms-Designated-Officials Dec21	5.1 Executive management of the University ( President, Deputy President and Senior VP, Corporate Secretary, Bursar, Heads of College) 5.2 Vice Presidents, heds of College, Corporate Secretary, Bursar, Finance Officer, Registrar, Academic Secretary, Deans, Academic Heads of School and Department, Directors, Managers 5.3 Governing Body; Academic Council; Academic Planning & Development, Finance, Buildings, Library Policy, Computer Policy, Energy Committees, GB sub committes 5.5 Head of Human Resources and Human Resources Managers 5.6 Director of Buildings and Estates, Projects Officer, Buildings Officer, Superintendents of Buildings/Engineering Services, Projects Co-Ordinator, Admin./Technical Assistants and Foremen 5.7 General Services Officer and Services Supervisors 5.8 University Safety Officer 5.9 University Radiation Protection Officer 5.9 University Fire Consultant 5.10 University Occupational Health Physician 5.11 Biological Protection Committee 5.12 Names of Responsible Persons
6.0 Resources 2014	6.1 College Responsibility 6.2 Department/Unit/Centre Responsibility
7.0 Training Jan 2022	7.1 Legal Requirements 7.2 Department responsibility for training 7.2.1 Undergraduate Safety Training 7.2.2 Employee/Postgraduate Safety Training 7.3 Specific Training 7.4 Completion of training records 7.5 Responsibility for training
8.0 Safety Consultation and Safety Reps 2021	8.1 Legal requirements 8.2 Safety Representatives 8.3 Safety consultation at Department level 8.3.1 General 8.3.2 Departmental Safety Officer and Department Safety Action Team 8.3.3 Safety queries and concerns
9.0 First-Aid-Health-and-Welfare 2020	9.1 General 9.2 Provisions of First Aid Boxes/Kits at Department level 9.3 Location and Number of First Aid Boxes within the Department 9.4 Names and Location of Department First Aiders 9.5 Names and Telephone Numbers of Emergency Services 9.6 Emergency First Aid Procedure 9.7 Training 9.8 Medications 9.9 Supervision 9.10 Welfare - Drinking Water 9.11 Smoking Proscription
10.0 Accident-and-Dangerous-Occurrence-Reporting May 2021	10.1 General 10.2 UCC internal reporting system
11.0 Safety-Auditing-Occupational-Health-and-Hygiene Jan 2022	11.1 Audits and Inspections Occupational Health Surveillance 11.2.1 Legal Requirements 11.2.2 Department/Unit/Centre health surveillance 11.2.3 Pre-employment health screening 11.2.4 Occupational Hygiene (air analysis monitoring and personal dosimetry)
12.0 Postgraduate-and-Undergraduate-Students 2014	12.1 General 12.2 Graduate Students 12.3 Undergraduates 12.4 Student Projects 12.5 Responsibilities of Supervisors for Student Projects 12.6 Project Risk Assessment and Levels of Supervision
13.0 Persons-with-Special-Needs 2020	13.1.1 Pregnant employees, employees who have recently given birth or who are breast feeding. 13.1.2 Individuals who suffer from medical conditions. 13.1.3 Individuals who have visual, aural or mobility impairments. 13.1.4 Young persons/persons of an advanced age. 13.2 Arrangements for Persons with Special Needs.
14.0 Members-of-the-public-Visitors-Contractors-Shared-Workplaces 2020	14.1 Members of the Public and Visitors 14.2 Contractors 14.3 Employers Sharing the same Workplace 14.4 Typical Health & Safety Requirements for Inclusion in Contracts with Third Parties
15.0 Organising-Atypical-Working-Times 2014	15.1 Introduction 15.2 Night work and Shift Work Employees 15.3 Late and Off-Peak Working
16.0 Permit-to-Work-Systems-and-Safe-Operating-Procedures 2014	16.1 Permit to Work Systems 16.2 Safe Operating Procedures 16.3 Specimen Permit to Work form 2014 UCC permit to work general e-template 2014
17.0 Student Placements in the workplace 2014‌ ‌	17.1 Introduction 17.2 Legislation 17.3 Placement Approval/Appraisal 17.4 Review and Feedback

Volume 2 (H): Control of Risks - Typical Humanities Hazards

NOTE: These to be read in conjunction with Section 19, Document No.3 and relevant Appendices

Foreword

Humanities Departments and Office Administration only departments would/could feature a lot of similar risks/content sections (70% ).

Humanities or SE activities may have other distinct risks such as : organising events or conferences on or off campus, organising field work, supervision of students, student placements, engagement of contractors to maintain equipment or sports grounds, event mangement, use of vehicles for work, organising deliveries by vehicles, use of noise generating equipment etc or occupy old premises). These should be added to the list below with an summation of the appropriate risk controls listed and the persons responsible operationally for managing said risks

Requirements for the Control of Hazards and Risks

note: all documents have individual rev #s ( most current in each case)

	Year	Normal Work Hazards		Year	Special Work Hazards
18.1	2007	Offices	18.12	2006	Fieldwork
18.2	2006	Fire-and-other-emergencies-Jan-2022-(Offices-and-Non-Offices)	18.16	2006	Asbestos
18.3	2006	Visual-Display-Screen-Equipment
18.4	2006	Manual-Handling
18.5	2006	Slips-Trips-and-Falls
18.6	2006	Violence-at-Work
18.7	2006	Machinery-and-Equipment-(Offices-and-Non-Offices)
18.8	2006	Movement-of-Vehicles
18.9	2006	Lecture-Theatres-Seminars-and-Meeting-Rooms
18.10	2006	Electrical-Safety
18.11	2007	Falls-from-Height
18.13	2006	Noise-at-Work
18.14	2006	Occupational-Stress
18.15	2006	Working-Alone
18.17	2006	Bullying-and-Intimidation-in-the-Workplace

Volume 3 (H): Hazard Id. & Risk Assessment

How to identify hazards and manage and assess risks

19.1.0	Terminology-and-Checklist
19.2.0	Risk-Assessment-Methodology
19.4.0	Risk-Assessment-Procedures
19.5.0	Controlling-Risks
19.6.0	Monitoring-and-Review
19.7.0	Hazard-Identification-and-Risk-Assessment-Flow-Chart
19.10	Basic-Hazard-Spotting-and-Risk-Assessment-Exercise
Appendix IV	Occupational Health Hazards

Volume 3 (H): Normal Work Hazards Checklists

19.3.1 General-Workplace-Safety-Checklist-July2020

19.3.2 Work-Equipment-Machinery-Checklist

19.3.3 Manual-Handling-Checklist-05-03-12

to be completed after using the companion form 19.3.3.2 below [ or 19.3.3.1 for more complex tasks/loads]

19.3.3.2 Manual-Handling-Simple/ General MH RA

Note: Form 19.3.3.1 is an aide to more indepth MH RA of complex shaped items or complex activities and in areas such as store rooms, equipment room or post rooms. ‌19.3.3.1 Manual-Handling-Self-Assessment-Checklist for Indepth MH RA

19.3.4 VDSE-and-Assessment-Checklist-Feb-2022

19.3.4.1 Stress-Checklist

19.3.5 Fire-and-Other-Emergency-Checklist-Jan-2022

19.3.6Electrical-Safety-Checklist

19.3.7 Personal-Protection-Checklist-May-2022

19.3.8 Meeting-Rooms-Lecture-and-Seminar-Theatres-Checklist

19.3.9 Movement-of-Workplace-Vehicles-and-Traffic-Checklist

19.3.10

19.3.11 This form is ommitted. Employees must notify HR of their pregnancy. HR will then issue them direct with an Pregnancy Job Risk Assessment Form. ( Students and Postgraduates should notify their department and Student health)

Volume 3 (H): Hazard Id. [In-depth risk assessment]

19.8 Hazard-Identification-and-Risk-Assessment-Worksheet

19.9 Risk-Calculator-and-Nomogram-and-Analysis

The following Appendices provide guidance on how to carry out In Depth Risk Assessment:

Appendix I Hani-Rafaat-Risk-Assessment-Nomogram
Appendix II Assessing-and-Recording-Forms

Volume 3 (H): Hazard Id. - Action Summary.

19.11 Summary-of-Simple-Actions-Arising-from-All-Hazards

19.12 Risk-Assessment-Summary-Sheet

Volume 4 (H): Safety Action Plans

21.0	21.0 Record and Status Report Form
22.0 & 23.0	22 & 23 Record and Status Report Forms- Part I and II

Appendices for Model (H)

Appendix I	Hani-Rafaat-Risk-Assessment-Nomogram
Appendix II	Assessing-and-Recording-Forms
Appendix III	Quick-Reference
Appendix IV	Occupational-Health-Hazards
Appendix V	VDU-Issues
Appendix VI	Irish-and-EU-Leglislation
Appendix VII	Student-Supervision
Appendix VIII	Safety-Responsibility-Towards-Students
Appendix X	Selection-and-Operation-of-Fire-Extinguishers
Appendix XI	First-Aid-Procedures
Appendix XII	Bomb-Alert-Procedures
Appendix XIII	Health-and-Safety-Information-Sources

Volume 3 (H): Hazard Id. & Risk Assessment

How to identify hazards and manage and assess risks

19.1.0	Terminology-and-Checklist
19.2.0	Risk-Assessment-Methodology
19.4.0	Risk-Assessment-Procedures
19.5.0	Controlling-Risks
19.6.0	Monitoring-and-Review
19.7.0	Hazard-Identification-and-Risk-Assessment-Flow-Chart
19.10	Basic-Hazard-Spotting-and-Risk-Assessment-Exercise
Appendix IV	Occupational Health Hazards

Volume 3b (H-A): Admin Area Hazards & simple RA Checklists

19.3.1 General-Workplace-Safety-Checklist-July2020

19.3.2 Work-Equipment-Machinery-Checklist

19.3.3 Manual-Handling-Checklist-05-03-12

to be completed after using the companion form 19.3.3.2 below [ or 19.3.3.1 for more complex tasks/loads]

19.3.3.2 Manual-Handling-Simple/ General MH RA

Note: Form 19.3.3.1 is an aide to more indepth MH RA of complex shaped items or complex activities and in areas such as store rooms, equipment room or post rooms. ‌19.3.3.1 Manual-Handling-Self-Assessment-Checklist for Indepth MH RA

19.3.4 VDSE-and-Assessment-Checklist-Feb-2022

19.3.4.1 Stress-Checklist

19.3.5 Fire-and-Other-Emergency-Checklist-Jan-2022

19.3.6Electrical-Safety-Checklist

19.3.7 Personal-Protection-Checklist-May-2022

19.3.8 Meeting-Rooms-Lecture-and-Seminar-Theatres-Checklist

19.3.9 Movement-of-Workplace-Vehicles-and-Traffic-Checklist

19.3.10 First-Aid-Checklist

19.3.19 This form is ommitted. Employees must notify HR of their pregnancy. HR will then issue them direct with an Pregnancy Job Risk Assessment Form. ( Students and Postgraduates should notify their department and Student health)

19.3.21 Work related travel RA Oct 2023

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FULL INDEX MODEL (H)

Volume 1 (H): Safety Management System (2021)

Volume 2 (H): Control of Risks - Typical Humanities Hazards

Volume 3 (H): Hazard Id. & Risk Assessment

Volume 3 (H): Normal Work Hazards Checklists

Volume 3 (H): Hazard Id. [In-depth risk assessment]

Volume 3 (H): Hazard Id. - Action Summary.

Volume 4 (H): Safety Action Plans

Appendices for Model (H)

Volume 3 (H): Hazard Id. & Risk Assessment

Volume 3b (H-A): Admin Area Hazards & simple RA Checklists

Health & Safety Office

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