Model (H) Full Index

FULL INDEX MODEL (H)

Volume 1:Safety Management Systems (revised 2014)
Volume 2:Requirements for the Control of Hazards and Risks
Volume 3:Hazard Identification and Risk Assessment
Volume 4:Safety Action Plans
Appendices 

Volume 1 (H): Safety Management System (2021)

1.0 Circulation 1.1 Record of Circulation
2.0 Foreword-Review-and-Amendment-Procedures-Jan-2022 2.1  Foreward Review of Department Safety Statements and Safety Performance

2.2  Amendment and Revision Procedures

2.3  Dept. Safety Statements Revisions Record Sheet
3.0 University/College-Safety-Policy renewed 2021

3.1  Introduction

3.2  University Safety Policy

3.3  Statutory Responsibilities of the University as an Employer and the Executive of the University and Colleges

3.3.2  Employee Responsibilities

3.4  Responsibility for safety at College, School  and Department level

3.4.1  College/School/Department Safety Statement responsibility

3.4.2  Other responsibilities outside the control of the College/School/Department

3.5  Principal Legislation applying to the University

4.0 Department-Safety-Organisation-and-Responsibilities 2021‌         

4.1  Introduction

4.2   Heads of College/School /Department/Unit/Centre

4.3    Section Heads, Research Directors, Managers, Deputy and Sub-Librarians, Superintendents, Admin. Officers, Assistant Librarians, Admin. Assistants, Supervisors, Chief/Senior Technicians and Forepersons

4.4     Academic, Technical, Administrative and Service Staff who operate at a level of responsibility and who are not included in 4.2 and 4.3

4.5     Department Safety Action Team/ Department Safety Adviser

5.0 Responsibilities-of-University-College-Officers-Comms-Designated-Officials Dec21 5.1     Executive management of the University ( President, Deputy President and Senior VP, Corporate Secretary, Bursar, Heads of College)

5.2     Vice Presidents, heds of College, Corporate Secretary, Bursar, Finance Officer, Registrar, Academic Secretary, Deans, Academic Heads of  School and Department, Directors, Managers

5.3     Governing Body; Academic Council;  Academic Planning & Development, Finance, Buildings, Library Policy, Computer Policy, Energy Committees, GB sub committes

5.5     Head of  Human Resources and Human Resources Managers

5.6     Director of Buildings and Estates, Projects Officer, Buildings Officer, Superintendents of  Buildings/Engineering Services, Projects Co-Ordinator, Admin./Technical Assistants and Foremen

5.7      General Services Officer and Services Supervisors

5.8       University Safety Officer

5.9       University Radiation Protection Officer

5.9       University Fire Consultant

5.10     University Occupational Health Physician

5.11    Biological Protection Committee

5.12     Names of Responsible Persons

 

6.0 Resources 2014

6.1       College Responsibility

6.2       Department/Unit/Centre Responsibility

7.0 Training Jan 2022

7.1       Legal Requirements                       

7.2       Department responsibility for training

7.2.1    Undergraduate Safety Training

7.2.2    Employee/Postgraduate Safety Training

7.3        Specific Training

7.4        Completion of training records

7.5        Responsibility for training

8.0 Safety Consultation and Safety Reps 2021

8.1        Legal requirements

8.2        Safety Representatives

8.3        Safety consultation at Department level

8.3.1 
     General

8.3.2
     Departmental Safety Officer and   Department Safety Action Team

8.3.3
     Safety queries and concerns

9.0 First-Aid-Health-and-Welfare 2020

9.1         General

9.2         Provisions of First Aid Boxes/Kits at Department level

9.3         Location and Number of First Aid Boxes within the Department

9.4         Names and Location of Department First Aiders

9.5         Names and Telephone Numbers of Emergency Services

9.6         Emergency First Aid Procedure

9.7         Training

9.8         Medications

9.9         Supervision

9.10       Welfare - Drinking Water

9.11       Smoking Proscription

10.0 Accident-and-Dangerous-Occurrence-Reporting May 2021

10.1       General

10.2       UCC internal reporting system 

11.0 Safety-Auditing-Occupational-Health-and-Hygiene Jan 2022

11.1       Audits and Inspections Occupational Health Surveillance

11.2.1    Legal Requirements

11.2.2   Department/Unit/Centre health surveillance

11.2.3    Pre-employment health screening

11.2.4   Occupational Hygiene (air analysis monitoring and personal dosimetry)

12.0 Postgraduate-and-Undergraduate-Students 2014

12.1       General

12.2       Graduate Students

12.3       Undergraduates

12.4       Student Projects

12.5       Responsibilities of Supervisors for Student Projects

12.6        Project Risk Assessment and Levels of Supervision

13.0 Persons-with-Special-Needs 2020

13.1.1     Pregnant employees, employees who have recently given birth or who are breast feeding.

13.1.2     Individuals who suffer from medical conditions.

13.1.3     Individuals who have visual, aural or mobility impairments.

13.1.4     Young persons/persons of an advanced age.

13.2        Arrangements for Persons with Special Needs.

14.0 Members-of-the-public-Visitors-Contractors-Shared-Workplaces 2020

14.1        Members of the Public and Visitors

14.2        Contractors

14.3        Employers Sharing the same Workplace

14.4        Typical Health & Safety Requirements for Inclusion in Contracts with Third Parties

15.0 Organising-Atypical-Working-Times 2014

15.1        Introduction

15.2        Night work and Shift Work Employees

15.3        Late and Off-Peak Working

16.0 Permit-to-Work-Systems-and-Safe-Operating-Procedures 2014

16.1        Permit to Work Systems

16.2        Safe Operating Procedures

16.3        Specimen Permit to Work form  2014 UCC permit to work general e-template 2014

17.0 Student Placements in the workplace 2014

17.1        Introduction

17.2        Legislation

17.3        Placement Approval/Appraisal

17.4        Review and Feedback 

Volume 2 (H): Control of Risks - Typical Humanities Hazards

 NOTE: These to be read in conjunction with Section 19, Document No.3 and relevant Appendices

Foreword 

Humanities Departments and Office Administration only departments would/could feature a lot of similar risks/content sections (70% ).

Humanities or SE activities  may have other distinct risks such as : organising events or conferences on or off campus, organising field work, supervision of students, student placements, engagement of contractors to maintain equipment or sports grounds, event mangement, use of vehicles for work, organising deliveries by vehicles, use of noise generating equipment etc or occupy old premises). These should be added to the list below with an summation of the appropriate risk controls listed and the persons responsible operationally for managing said risks

Requirements for the Control of Hazards and Risks

note: all documents have individual rev #s ( most current in each case)

  Year Normal Work Hazards    Year Special Work Hazards 
 18.1 2007  Offices   18.12 2006 Fieldwork
 18.2  2006 Fire-and-other-emergencies-Jan-2022-(Offices-and-Non-Offices)  18.16  2006 Asbestos
 18.3  2006 Visual-Display-Screen-Equipment      
 18.4  2006  Manual-Handling      
 18.5 2006 Slips-Trips-and-Falls      
 18.6  2006 Violence-at-Work      
 18.7  2006 Machinery-and-Equipment-(Offices-and-Non-Offices)      
 18.8 2006 Movement-of-Vehicles       
 18.9 2006 Lecture-Theatres-Seminars-and-Meeting-Rooms      
 18.10  2006 Electrical-Safety      
 18.11 2007 Falls-from-Height      
 18.13 2006 Noise-at-Work       
 18.14  2006 Occupational-Stress      
 18.15  2006 Working-Alone      
 18.17  2006 Bullying-and-Intimidation-in-the-Workplace      

Volume 3 (H): Hazard Id. & Risk Assessment

How to identify hazards and manage and assess risks

19.1.0 Terminology-and-Checklist 
19.2.0  Risk-Assessment-Methodology
19.4.0 Risk-Assessment-Procedures 
19.5.0 Controlling-Risks
19.6.0 Monitoring-and-Review
19.7.0 Hazard-Identification-and-Risk-Assessment-Flow-Chart
19.10 Basic-Hazard-Spotting-and-Risk-Assessment-Exercise
Appendix IV Occupational Health Hazards 

Volume 3 (H): Normal Work Hazards Checklists

19.3.1 General-Workplace-Safety-Checklist-July2020
19.3.2 Work-Equipment-Machinery-Checklist

19.3.3 Manual-Handling-Checklist-05-03-12

to be completed after using the companion form 19.3.3.2 below [ or 19.3.3.1 for more complex tasks/loads]

19.3.3.2 Manual-Handling-Simple/ General MH RA
Note: Form 19.3.3.1 is an aide to more indepth MH RA of complex shaped items or complex activities and in areas such as store rooms, equipment room or post rooms. ‌19.3.3.1 Manual-Handling-Self-Assessment-Checklist for Indepth MH RA
19.3.4 VDSE-and-Assessment-Checklist-Feb-2022
19.3.4.1 Stress-Checklist
19.3.5 Fire-and-Other-Emergency-Checklist-Jan-2022
19.3.6Electrical-Safety-Checklist
19.3.7 Personal-Protection-Checklist-May-2022
19.3.8 Meeting-Rooms-Lecture-and-Seminar-Theatres-Checklist
19.3.9 Movement-of-Workplace-Vehicles-and-Traffic-Checklist
19.3.10 

19.3.11 This form is ommitted. Employees must notify HR of their pregnancy. HR will then issue them direct with an Pregnancy Job Risk Assessment Form. ( Students and Postgraduates should notify their department and Student health)

Volume 3 (H): Hazard Id. [In-depth risk assessment]

19.8 Hazard-Identification-and-Risk-Assessment-Worksheet 
19.9 Risk-Calculator-and-Nomogram-and-Analysis 

The following Appendices provide guidance on how to carry out In Depth Risk Assessment:

Volume 3 (H): Hazard Id. - Action Summary.

19.11 Summary-of-Simple-Actions-Arising-from-All-Hazards
19.12 Risk-Assessment-Summary-Sheet

Volume 3 (H): Hazard Id. & Risk Assessment

How to identify hazards and manage and assess risks

19.1.0 Terminology-and-Checklist 
19.2.0  Risk-Assessment-Methodology
19.4.0 Risk-Assessment-Procedures 
19.5.0 Controlling-Risks
19.6.0 Monitoring-and-Review
19.7.0 Hazard-Identification-and-Risk-Assessment-Flow-Chart
19.10 Basic-Hazard-Spotting-and-Risk-Assessment-Exercise
Appendix IV Occupational Health Hazards 

Volume 3b (H-A): Admin Area Hazards & simple RA Checklists

19.3.1 General-Workplace-Safety-Checklist-July2020
19.3.2 Work-Equipment-Machinery-Checklist

19.3.3 Manual-Handling-Checklist-05-03-12

to be completed after using the companion form 19.3.3.2 below [ or 19.3.3.1 for more complex tasks/loads]

19.3.3.2 Manual-Handling-Simple/ General MH RA
Note: Form 19.3.3.1 is an aide to more indepth MH RA of complex shaped items or complex activities and in areas such as store rooms, equipment room or post rooms. ‌19.3.3.1 Manual-Handling-Self-Assessment-Checklist for Indepth MH RA
19.3.4 VDSE-and-Assessment-Checklist-Feb-2022
19.3.4.1 Stress-Checklist
19.3.5 Fire-and-Other-Emergency-Checklist-Jan-2022
19.3.6Electrical-Safety-Checklist
19.3.7 Personal-Protection-Checklist-May-2022
19.3.8 Meeting-Rooms-Lecture-and-Seminar-Theatres-Checklist
19.3.9 Movement-of-Workplace-Vehicles-and-Traffic-Checklist
19.3.10 First-Aid-Checklist

19.3.19 This form is ommitted. Employees must notify HR of their pregnancy. HR will then issue them direct with an Pregnancy Job Risk Assessment Form. ( Students and Postgraduates should notify their department and Student health)

19.3.21  Work related travel RA Sept 2020

Health & Safety Office

Sláinte agus Sábháilteacht

5 Carrigside, College Road, Cork

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