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Procedures, Guidance, Support
The following resources are designed to assist staff in implementing and carrying out records management functions, including orderly and secure creation and maintenance of records, controlled disposal, transfer to archives, and documented and compliant deletion/destruction. They apply to digital and hard copy records, and complement the Records Management Policy and Records Retention Schedules elsewhere on this site.
But first...
Check out this short animation, Tips for Getting Started with Digital Records Management
Then...
When you're ready, find more detailed information and guidance for you and your team on implementing records management in your area in the presentation Records Management at UCC: Getting Started, available here (under News and Resources, at foot of page)
Procedures
Procedures set out how certain records management processes are to be carried out and documented. It is important for audit and compliance purposes staff follow these procedures and record actions taken as required.
- Developing and Applying Template Records Retention Schedules
- Arranging Unstructured Data
- Destruction/Deletion Procedure
- Transfer of Records to Archives (in development)
- Change Control (updating the Records Retention Schedule)
- Exceptions Procedure
Guidance
Guidance provide advice on records management good practice, on processes not governed by formal procedures. See also FAQs and training materials elsewhere on this site.
Information and Training
The animation and presentation accessible above provide information and guidance on rolling out and performing records management processes. Further training resources are in development and will be made available in this section of the website in due course.
Questions, please see our FAQs. If you have feedback or further questions, please feel free to contact us: University Archives: archives@ucc.ie (Ext 2753)
