Note: If you would like to re-sit a Semester 1 module that you have already passed, the application form will be available on this page in May/June 2021. You cannot apply to re-sit a module until after your combined results for Semesters 1&2 are released in May/June.
The mitigation process exists to support you if you encounter unexpected circumstances that impact on your ability to prepare for, or to sit, an examination.
In this academic year, COVID-19 has significantly impacted students and student life. UCC recognises this and has ensured that the potential impacts of COVID-19 have been included in the certified grounds for mitigation.
Additional No Academic Disadvantage measures
- These have been reinstated to facailitate those students who cannot attempt their online examination or its alternative to DEFER to the Supplemental Examination (Autumn) session.
- Applications to RE-SIT an examination you have passed will be made available here during the appropriate time periods
- Answer to commonly asked questions (FAQs) can be found here.
Deferrals – deadlines and application process
- The application deadline to defer Semester 1 modules has now passed.
- Upcoming deadlines for submission of examination deferral applications are as follows:
• Spring 2021 examinations: Monday 1st March 2021
• Final Medical examinations: Monday 12th April 2021
• Summer 2021 examinations: Friday 23rd April 2021
• Autumn 2021 FIRST ATTEMPT examinations: Monday 19th July 2021
- Applications to defer an examination where a submission has already been made will not be considered
- Applications for a partial deferral will be considered in exceptional cases only
- You may apply to defer an examination/thesis using the Deferral Application Form 2021. Applications will be processed as quickly as possible, but no later than 15 working days following submission of the application form.
Re-sit – deadlines and application process
- Applications to re-sit must be submitted within 10 days of final formal results being released by the SREO (see: https://www.ucc.ie/en/exams/results/). For most programmes, the final approved examination results will be released after the summer examination sessions have concluded.
If COVID-19 has had a substantive effect on your preparation for examinations, or impacts your ability to sit an examination/assessment, please ensure you access the appropriate supports in the first instance and, where appropriate, engage with the mitigation process.
Please ensure you follow public health guidelines at all times. In particular, do not attend UCC for any reason if you have been advised to restrict your movements or to self-isolate, or if you are a close contact of a suspected/confirmed COVID-19 case.
Prior to submitting an application, please review the following important information
Applications for mitigation will be considered under the following grounds:
A. Death of parent/guardian, sibling, spouse, child (or person to whom the student is in loco parentis), if within sufficient proximity to the examination to have substantial and material effect.
B. Death of mother-in-law, father-in-law, grandparent/grandchild or any person who was habitually resident in the home of the applicant, if within sufficient proximity to the examination to have substantial and material effect.
C. Debilitating illness/condition, if within sufficient proximity to the examination to have substantial and material effect.
D. Circumstances outside the control of the applicant, which make it legally or physically impossible for the student to attend the examination in a particular module.
E. Other circumstances which the Mitigation Committee considers to be analogous to any of the above.
COVID-19: Clinical/Personal Grounds
- Confirmed COVID-19 illness
- Personal circumstances: Hospitalisation or death of a close family relative due to COVID-19 illness
COVID-19: Technical (Hardware, Software, Connectivity) Grounds
- Don’t have access to the appropriate hardware
- Don’t have access to the appropriate software
Difficulties in accessing hardware/software must have been identified as soon as they arose during Semester 1. Citing a long-standing technical difficulty in close proximity to the assessment/examination will not constitute a ground for mitigation.
- Unforeseen internet/broadband difficulties during the assessment. This must be immediately notified to the relevant lecturer/module coordinator.
Consider completing an application form if you:
- have circumstances aligned with the Grounds above (supporting documentation is only required for grounds A-F above)
- relating to your first attempt at an examination/assessment
- that had a substantial and material impact on your ability to prepare for, or to perform at your best at, an examination
- and you wish to defer an examination/thesis submission
Your information will be treated in the utmost confidence.
You are not obliged to tell anyone you are applying, nor will the details of your application be disclosed.
What is required to apply?
If you meet one of the grounds for mitigation above, your application will consist of:
- Identifying details (name, student number, etc.)
- Programme of study and module details, including the date and time of the examination/assessment
- Ground(s) upon which the application is being made
- Personal statement – including details of the specific circumstances and their impact
- Where applicable (i.e. non-COVID-19 related grounds A-F): Relevant supporting documentation – to correlate with the date and time of the assessment/examination
Applicants should note the following:
- It is the responsibility of the applicant to complete all application requirements
- The Mitigation Committee will be entitled to seek further information/documentation, including additional reports where necessary and appropriate
- Please ensure that all modules for which deferral is requested are included in this application
- Any recommendation for deferral shall be on a module-by-module basis
- All applications must, in the first instance, relate to the first attempt at an examination, unless mitigation has been previously approved
- A deferral may only be granted by submission of this application form (see above) to the Institutional Mitigation Committee via SREO@ucc.ie
- Please note - Where a sanction (e.g. arising from a breach of Examination Regulations, including plagiarism) has been applied, marks achieved at Supplemental Examination will be capped at the pass standard. Students must disclose where a sanction has been applied.
Incomplete/late applications will not be considered
For Grounds A-F above, what is ‘Supporting Documentation’?
This is formal documented evidence of the specific circumstance(s) which relates directly to the date of the examination(s) for the module(s) identified.
- should detail the substantial and material impact on your ability to prepare for or sit the examination for that module(s)
- may include: informative medical certification (see Guide to Examinations for Staff and Students for guidance on medical certification); official bereavement notices; travel documentation (e.g. tickets); official communication from the Gardaí; etc.
Information provided in the personal statement and associated supporting documentation must correlate with the date/time of the examination.
Incomplete applications (e.g. where supporting documentation is not provided or is not directly aligned with the module(s) identified in the application) will be returned without consideration by the Mitigation Committee.
Further questions about a mitigation application?
Please contact firstname.lastname@example.org
November 25th 2020
Revision to include Public Health Guidelines advice
November 19th 2020
Revision to clarify COVID-19 grounds
November 11th 2020
2020/21 academic year process
January 8th 2021
Following reinstatement of No Academic Disadvantage policy
January 15th 2021
Following publication of FAQs
February 5th 2021
Application deadlines Spring to Autumn 2021 added