Financial Aid Fund For Part Time Students
Information regarding the Financial Aid Fund for Part Time Students 2018/19
The Financial Aid Fund for Part Time Students will open for the 2018/19 academic year on Thursday 15th November for eligible part-time students.
Briefing sessions will be held on the following dates and times:
Wed 14th Nov 6pm West Wing 6
Tues 20th Nov 5.30pm & 6pm Western Gateway Building G01
Application forms will be only be available from this website once the fund is open and further details on all aspects of the fund are available on this website.
What Is the Financial Aid Fund for Part Time Students?
The Financial Aid Fund provides financial assistance for part-time higher education students who are experiencing financial difficulties whilst attending college. It is a seperate amont of monies allocated to part time students that comes under the auspices of the Student Assistance Fund.
The Student Assistance Fund is part supported by the Irish Government and the European Social Fund as part of the ESF Programme for Employability, Inclusion and Learning 2014-2020.
The fund cannot be used for tuition fees related to the course you are undertaking and is specifically intended to help students with the living costs associated with attending college.
Who Can Apply For The Financial Aid Fund?
All part-time students (subject to EU status), registered on courses that lead to a higher education award (NFQ level 6-10), for the 2018/19 academic year will be eligible to apply for assistance from the fund.
However students pursuing a programme at the same or lower level than a qualification they already possess are ineligible to apply. Students may be supported for one repeat year only. PhD applicants may be supported for years 1 – 4 only.
This financial aid fund, as directed by the HEA, is primarily targeted at lone parents or members of the other access target groups. However, any eligible part-time student who is facing financial difficulty should consider applying to the fund.
The target access groups includes those who identify as:
Lone Parent ¨
Irish Traveller ¨
Teen Parent ¨
First time entrant to college ¨
Low Income Household ¨
Student with disability ¨
Socially Disadvantaged Area ¨
Non-Manual/Unskilled Worker ¨
How Do I Submit My Application?
- You must complete the Financial Aid Fund assessment tool as it forms a mandatory part of your application to the Financial Aid Fund - (ucc.ie/en/finaidpt/assessment).
- You are required to login using your UCC student details (your UCC student admin portal details - umail and pasword).
- When the assessment tool is completed and submitted, an email will be sent to your UCC umail account with the list of financial documentation required for your application based on the answers you have given to the various questions asked. This is a guide only.
- You must then fill out the Financial Aid Fund application form, attach a print out of the Assessment Tool email output and the relevant financial documentation for your household situation.
- Return your application form enclosing all documentation, by post or to our drop box at the SAF office as soon as you can. Our address is: Finanical Aid Fund for Part time Students,SAF Office, UCC, 1st Floor, 1-2 Brighton Villas, Western Road, Cork.
- There is no requirement to visit the office in person to submit your application. Visits to the office are by appointment only. We do not accept applications by email.
However, if you are unable to complete the assessment tool due to your unique situation, believe that the guidance produced from the assessment tool varies from your actual situation, had a change of circumstances, travelled or worked abroad or have a complex situation, then you need to make an appointment to meet us at: www.ucc.ie/en/finaidpt/appointments.
Where Can I Get An Application Form?
Application forms are available from the link below:
Where Is The Financial Aid Fund Located?
The address of the office is:Finanical Aid FundSAF Office1st Floor1-2 Brighton VillasWestern RoadUCC
What If I Have Any Questions About The Form Or The Process?
All queries on the application form can be answered by first reading the information on this website.
Any additional questions can be emailed to the Administrator:
What Income Do You Assess?
It is the household income for 2017 that we assess and could be one of the following situations (not an exhaustive list):
- Over 23 on January 1st of first year of entry for present course and living independently of parents:
Assessed on their own personal circumstances - (single, married, living with partner, seperated, divorced)
- Over 23 on January 1st of first year of entry for present course living with parent/guardian:
Assessed on the income of parent(s)/guardian(s) and their own income
- Under 23 on January 1st of first year of entry for present course:
Assessed on the income of their parent(s)/guardian(s) and their own income
- Under 23 on January 1st of first year of entry for present course and asserting financial independence:
Will need to provide evidence of the financial independence, an affidavit from a solicitor and other supporting documentation to support their assertion. Make an appointment with the office.
What Financial Documents Do I Require?
The type of documents generally required are P21's, Social Welfare Statements or Notice of Assessment/Self-Assessment Letters depending on your households individual circumstances. Examples of the type of documents required are given in the "Case Studies and Sample Documents" section of this website. Section D of the appliation form gives a fuller indication of what is required but a general guide is below:
- For Those Who Had PAYE Income Only in 2017:
A copy of Form P21 for the year ended December 31st 2017 (available from the Revenue Commissioners). P60's which you get from your employer are not sufficient.
- For Those Who Had Social Welfare Payments Only in 2017:
A statement from the Social Welfare Office showing the total amounts received for the year ended December 31st 2017. Weekly paymrent slips or letters than don't specify the full calendar year of 2017 are not sufficient. We exclude child benefit and rent supplement/HAP payments so there is no need to provide doumenation for these types of payments.
- For Those Who Had PAYE Income and Social Welfare Payments in 2017:
A P21 and Social Welfare Statement for 2017 are required. Please note that even if Social Welfare payments are included on a P21, you still need a seperate social welfare statement.
- For Those Who Had VTOS/ETB payments in 2017:
A letter/statement from the VTOS/ETB office outlining what payments you received in total for 2017 is required. If in addition to this, Social Welfare was claimed for some of the year a separate Social Welfare Statement as above is also required.
- For Those Who Were on TUS/CE/RSS Schemes in 2017:
These schemes are treated as taxable employment and require a P21 for 2017.
- For Self-Employed and Persons Engaged In Farming Activities in 2017:
A copy of Notice of Assessment / Self-Assessment Letter – Chapter 4 or 5 in respect of the year ended December 31st 2017
Form 11 A (online ) or Form 11 (paper based)
- Non-Irish Income/Welfare Payments
If your household has worked or received any type of social welfare payments or income from another country in 2017, then you need to provide official documentation from that country to show the income received for all of 2017.
Other countries may not have the calendar year as their tax year, so you may need to provide two years of income documents (e.g UK tax documents are April to April).
If these documents are not in English, then you need to get them officially translated into English.
It may also be advisable to make an appointment (when fund opens) to discuss your particular situation.
How Do I Determine My EU Status?
This is an EU funded programme and is open to citizens of the EU union.
If other applicants have EU naturalization/citizenship/ refugee/asylum status, then documentation needs to be submitted with the application to demonstrate same.
Applicants should hold EU nationality or official refugee status and have been ordinarily resident in an EU Member State for at least three of the five years preceding their entry to an approved third level course.
What Can The Award Monies Be Used For?
The following items are allowable types of expenditure for the Financial Aid Fund:
|Rent||Travel of an urgent or essential nature|
|Food, Heat & Light||Childcare Expenses|
|Medical expenses||Expenses associated with bereavement|
|Compulsory study abroad||Expenses associated with family breakdown|
|Expenses assoc from accidents|
The fund cannot be used for tuition fees related to the course you are undertaking.
Unsuccessful Application Or Have Feedback/Complaint To Give?
There is an appeals process and the full details are outlined in our Student Assistance Fund Appeals Process document
If you wish to provide feedback or make a complaint please click on this feedback link.: - Feedback
Other Useful Links
Financial Information can be obtained through the following websites/phone numbers:
Form P21 is available from the Revenue Commissioners Office. Tel: 1890 222 425 (Southern Region enquiries).
Notice of Assessment/ Self Assessment Letter is required for persons who are self employed or engaged in farming.
Contact the Revenue Commisioners Office at 021 6027000 (Cork area enquiries).
Social Welfare Documentation can be obtained from the Department of Social Protection.
See www.welfare.ie for your local office contact details or on-line requests. (www.welfare.ie/EN/Secure/Pages/OnlineStatementRequest.aspx)
Data Protection: HEA Statement
There are a number of questions that are required as part of HEA reporting requirements. As part of this you need to be informed under Data Protection that:
- personal data collected as part of the application process may be processed for the purposes of coordinating, monitoring and evaluating the operation of the Fund and to comply with European Union requirements,
- this personal data may include personally sensitive data where they choose to share that data, and
- personal data may be shared with third parties for the purpose of monitoring and reporting on European Social Fund co-financed activities.
Data Protection Notice: How we use your data: Financial Aid Fund (known as SAF)
Please read the UCC Student Data Protection Statement at:
Your data will be held securely and will not be shared with any external third parties, other than prescribed by HEA requirements. You have a right to ask for a copy of any personal data held about you and to have any inaccuracies in such personal data corrected. If you wish to avail of this right, please write to: The Information Compliance Officer, University College Cork, 4 Carrigside, College Road, Cork (firstname.lastname@example.org).
If you have any questions in relation to this, please contact a member of the SAF team on email email@example.com
In completing the application form, you understand and agree that your personal details will be used by SAF for the purposes outlined above.