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Employee Checklist - Before You Arrive

Before Arival

EMPLOYEE CHECKLIST BEFORE ARRIVAL

Task	More Information
Have you returned your HR documentation? Contract of Employment Group Personal Accident Insurance Scheme form Staff Records Form Direct Pay Form Disability Form Pension Related Deduction Employment Declaration Verification of Qualifications Form Please email copy of Birth Certificate Please complete pre-employment medical assessment questionnaire online (link available on contract) Sign Sheet – receipt of Key University Policies Garda Vetting (if applicable) Research Integrity Form( For Research and Academic Staff)	Relevant documents will be detailed on your contract. Your completed documentation should be emailed to contracts@ucc.ie for academic and support staff. Research staff should return completed documentation to their post administrator.
Are you relocating to Ireland?	See here: Relocating to Ireland
Are you familiar with the campus map?	See the Campus Map
Do you know your work location?	Check with your manager
Do you know where to go on your first day? What time should you arrive? Where do you go? Who will meet you?	Your manager should provide this however if you do not have their details contact your Recruitment Administrator
How will you be travelling to work?	See UCC Commuting section
Car Parking Information	See UCC Car Park details Email hrqueries@ucc.ie for information

On Arrival

EMPLOYEE CHECKLIST ON ARRIVAL

Task	More Information
Do you have your staff email and IT account?	Contact IT Services with your staff number Tel: 021 4902120 (Option 1) Check out IT Services New Staff Onboarding
Have you access to ESS (Employee Self Service) Portal to apply for leave, view salary payments and access to training?	If not, contact hrissupport@ucc.ie See here for more details
Do you have a Personal Public Services (PPS) Number?	See here for more details
Do you have an Irish Bank Account?	Information available at this link
Have you got your Staff Card?	Email staffidcards@ucc.ie to request a card. Contact local administrator for access
Have you registered for tax credits and cut off with Revenue if it is your first time working in Ireland?	Register for myAccount (revenue.ie) Contact payrollqueries@ucc.ie for further information
Have you had a tour of the school or unit and met the key contacts in your area?	Contact your manager
Policies Has your manager advised you of “local procedures” regarding working hours, holidays and sick leave? Has the safety Statement been brought to your attention along with applicable Risk Assessments?	See here for details of all policies
Role and Responsibilities Have you discussed your duties with you Manager?	Speak to your Manager and see your Candidate Brief relating to your position
Training Supports Have you discussed training needs with your manager? UCC Orientation Dates Your mentor is named in your contract. We would encourage you to attend the next mentoring workshop. Have you completed your GDPR training? Health & Safety training: E-learning and face to face	Discuss with your Manager Training and development website or email traininganddevelopment@ucc.ie
Emergency Procedures Have you familiarised yourself with the emergency response procedures in your area and the University in general? Do you know where your assembly point is, contact a first aider and raise the alarm if needed? Do you wish to include your mobile number on a staff database as part of UCC Emergency Plan Staff Texting Service?	Health & Safety Emergency Procedures Email corporatesecretary@ucc.ie with mobile number
Workstation Setup Check your workstation is set up correctly. For office and remote working locations if applicable. Have you completed the mandatory Health & Safety training

If you need any additional information hrqueries@ucc.ie or for research staff contact hrresearchqueries@ucc.ie

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People & Culture Department

An Roinn Daoine agus Cultúir

Ground Floor, Block E, Food Science Building, UCC

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