On Arrival

Register with Immigration

If you come to stay in Ireland for more than three months and you are not an EU/EEA/Swiss/UK citizen then you must register your presence in Ireland with An Garda Síochána (the Irish police force). To register in Cork you must make an online appointment through the attached link below.

Types of appointment

You can make an appointment for: First time registration, Renewal of existing registration, Replace a lost or stolen registration certificate, i.e. Irish Residence Permit (IRP) or GNIB card

When to book

Book your appointment up to 10 weeks in advance. A small number of emergency appointments are released every day at 2:30pm. If you need an appointment within the next 2-3 weeks, check the website at 2:30pm every day until you find one. You are likely to find an appointment within a few days.

Cancellations

Always cancel your appointment if you cannot attend. If you do not cancel, you less likely to find an emergency appointment when you need one.

Book your appointment

Book a registration appointment online: https://burghquayregistrationoffice.inis.gov.ie/

What you need

You need your: Passport, Contract of Employment and Hosting Agreement (and Registration certificate (i.e. Irish Residence Permit (IRP) or GNIB card) if renewing your registration).

How to book

Appointments are offered in a series of 1-hour slots each day.

Select the date and a time that suits you
Enter your information and confirm the appointment

You will receive a confirmation by email. The confirmation email contains a link to a list of documents you will need for your appointment.

Prepare for your appointment

Make sure you bring all the documents you need to register for the first time or to renew. Arrive 10 minutes early on the day of your appointment. If you are late, you may not be seen. Do not arrive more than 10 minutes early, as the office will be busy with other people. You should also bring a copy of your email confirmation.

Following registration you will be issued with an "Immigration Certificate of Registration" (sometimes called a GNIB card), this card includes your name, address, photograph and your residence details. These cards are evidence that a person is legally resident in Ireland. As well as your Registration Certificate you will also receive a stamp in your passport which specifies the duration and the conditions of your permission to remain in Ireland. A Stamp 1 is issued to holders of employment permits/hosting agreements.

Please note there is a charge of €300 to register, and payment can only be made by credit/debit card or bank giro.

Banking Information

As salaries are payable into a bank account nominated by a staff member, new members of staff who have not previously been resident in Ireland will need to open a bank account. There is a branch of Bank of Ireland on campus located on Level 1 of the Student Centre. There are also branches of various banks within walking distance of campus, including AIB on College Rd.

In order to open a new account, the bank will require confirmation of the staff member’s current permanent address (i.e. Cork address - by way of a utility bill, car/house insurance, tax/social welfare documentation etc.)

If a new staff member does not have this documentation, some banks will also accept a letter from UCC confirming the staff member’s Cork address. Please contact the Human Resources Department to obtain this letter, ext 3603 / hrqueries@ucc.ie

However in addition, the staff member should also bring some documentation with them to confirm their permanent address prior to moving to Cork i.e. driver’s licence, bank statement, or current utility bill. The address confirmation is required in addition to photo ID by way of the staff member’s passport, driver’s licence to open the account

The following are the banks in Ireland -

PPSN and Income Tax Applications

All employees in Ireland have a PPS (Personal Public Service) number for tax purposes. The PPS number is issued by the Department of Social, Community & Family Affairs. This is your unique number for all dealings with the Public Service (e.g. applying to the tax office for a tax credits certificate, applying to the Department of Social, Community, and Family Affairs for a Social Welfare payment scheme etc. Before registering with the Income Tax Office, it is necessary to obtain this number.

As a result of current Covid-19 restrictions in Public Offices, you must apply for your PPSN online through MyWelfare.ie. https://services.mywelfare.ie/en/topics/accessing-public-services/

Full instructions on how to register for Income Tax as a UCC Employee can be found here: How to Register Your Employment with UCC

UCC Staff ID Card

To obtain a Staff ID Card an appointment must be made to attend the Department of Human Resources.

Please contact HR Reception at hrqueries@ucc.ie to make this appointment.

An ID card may only be processed once the UCC staff number is in place and all documentation has been returned to Payroll and the Department of Human Resources.

Campus Map

Campus maps are available here

Staff Wellbeing & Development