Event and Conference Services
At UCC, our dedicated Conference Team offers a comprehensive range of event services to suit your needs, from complimentary support to bespoke packages. Whether you're planning a meeting or a large-scale conference, our experienced team is here to help bring your event from concept to completion.
We’re happy to meet with you to explore your event plans on campus, offering initial planning support.
Complimentary Planning Services
Feasibility support:
- Meet with hosting client/committee
- Confirm requirements of event
- Support funding application (e.g. conference bid support)
Location support:
- Review UCC location options and availability
- UCC site visit (if required)
- Book relevant venues
- Confirm venue setup
- Inform UCC Marketing and Media office of the event
Planning on site activities:
- Prepare run sheet
- Finalise catering requests and initial booking of UCC campus caterers
- Recommend audio-visual solution (external supplier may be required)
- Provide information on preferred UCC third-party suppliers
Delegate management:
- Setup registration page with event communications
(Administration fees apply for delegate fees)
If you require additional support, we can provide a tailored quote for
Bespoke Services
Venue Management: Dedicated onsite event manager throughout your event or conference to manage logistics and/or audio-visual technician to support in room activities
Marketing: Develop sponsorship packages, marketing collateral, name badges and delegate bags
Delegate Management: Act as the epicentre for delegate queries and communications, organising accommodation rates and providing university information
Finance: Preparation and management of the final budget, organise third party suppliers and be the point of contact for invoice queries
Reception/Gala Dinner: Recommend and book reception/gala dinner venues, manage catering, transportation and arrange entertainment
Speaker/Presenter Management: Setup and management of submission and reviewer abstract portal to process abstracts, format the abstract book and collate speaker presentations, bios and photographs