Work Permit Application Procedure

Please note: All people who have held employment permits for 5 years or more consecutively are now exempt from the requirement to hold a work permit. People in this category should present themselves at the Immigration Bureau in Angelsea St to apply for a Stamp 4 immigration permission, signifying the right to be present in the State and to be employed without an employment permit.Applicants should bring the following documentation:

• A list of all previous registration dates P60 for the previous year
• A current payslip
• Previous work permit
• Letter from the University confirming employment (can be obtained from hrqueries@ucc.ie)

INTRODUCTION

This document sets out the procedure for the application of work permits.

PURPOSE

The purpose of this policy is to provide guidance to Departments/Schools and Research Units on the procedures to be followed in applying for a work permit for a non-EU national to permit the non-EU national to legally work in University College Cork (UCC).

PROCEDURE

Introduction

A work permit may only be applied for by an employer on behalf of a prospective employee. A work permit must be issued to the University before the prospective employee can take up an offer of employment. It takes approximately 8/10 weeks to obtain a work permit.

New Application for a Work Permit

The following information should be submitted to Human Resources in support of an application for a new work permit

• From the employing Head of Department/School or Principal Investigator:
•  The cost code from which the payment relating to the fee for the work permit will be made. (Payment in the form of a cheque in respect of the fee for the work permit is then requested from the Accounts Office by the Department of Human Resources)
•  A description of the post together with details of the relevant experience and qualifications of the applicant and reasons for employing a non EEA-national.
• Details of proposed annual salary, duration of contract and hours of work.

From the applicant for the work permit:

• Two recent passport photos signed on the back by the applicant.
• A copy of the applicant's CV including details of qualifications held.
•  A clear copy of the individual's current passport including the signature page
• Copy of entry visa (if applicable)
• PPS number (if relevant)
• Details of current address

The Work Permit Application form may be downloaded from www.entemp.ie or alternatively is available from the Department of Human Resources. The applicant should sign the Declaration (Employee) and forward original Work Permit Application form to the Department of Human Resources together with the additional information requested above. The Department of Human Resources completes the form, prepares the exemption letter (if relevant to the application) and signs the form as the Employer. The completed Work Permit Application Form and relevant attachments from the applicant together with the cheque payment and either the letter of exemption if the post falls into the exemption categories or details of efforts made to recruit an Irish or other EEA national is forwarded to the Department of Enterprise, Trade and Employment.

Work Permit Renewal Application

The following information is required by the Department of Human Resources at least ten weeks in advance of the scheduled expiry date of the current work permit in order that a work permit renewal is processed in good time.

From the employing Head of Department/School or Principal Investigator:

• The cost code from which the payment relating to the fee for the work permit will be made. (Payment in the form of a cheque is then requested from the Accounts Office by the Department of Human Resources)
•  Details of proposed annual salary, duration of contract and hours of work together.

From the applicant for the work permit:

•  Two recent passport photos signed on the back by the applicant.
• A clear copy of the individual's current passport including the signature page
•  Evidence of latest permission received to stay in the country (i.e. stamp in passport, visa)
• Copy of entry visa (if applicable)
• The individual's current home address in Ireland
• Three recent payslips
• A copy of the applicant's latest P60 form

The Work Permit Renewal Form may be downloaded from www.entemp.ie or alternatively is available from the Department of Human Resources. The applicant should sign the Declaration (Employee) and forward original Work Permit Application form to the Department of Human Resources together with the additional information requested above. The Department of Human Resources completes the form (Note: An exemption letter is not required for a renewal) and signs the form as the Employer. The completed Work Permit Renewal Form and relevant attachments from the applicant together with the cheque payment is then forwarded to the Department of Enterprise, Trade and Employment.

DOCUMENTATION

Work Permit Renewal Form (which may be downloaded from www.entemp.ie or by contacting the Department of Human Resources Work Permit Application form (which may be downloaded from www.entemp.ie or by contacting the Department of Human Resources

FURTHER INFORMATION

Further advice and assistance is available from Department of Human Resources, hrqueries@ucc.ie  / 021 490 3603 

Within three months of arrival to Ireland, non EEA staff must register with their local immigration registration officer. An immigration certificate of registration (GNIB Registration Card) is issued by the Garda National Immigration Bureau to a non-EEA national who registers. A fee of €300 is charged in respect of each immigration certificate of registration (residence permit) issued. It is an employee's own responsibility to keep his/her permission to remain up to date, and any costs associated with this must be borne by him/her