Categories of Hourly Paid Staff

• Tutor/Demonstrator

Qualified/professional engaged to provide expertise and support a course or members of academic staff in the performance of their teaching/lecturing duties.  Responsible for setting up and demonstrating experiments/systems/methods to students, normally in a laboratory context.

Normal contractual duties include:

Preparation (in consultation with the relevant lecturer as appropriate);

Consultation with students;

Tutorials;

Occasional seminars;

Coursework Correction;

Associated required administration.       

• • Undergraduate Tutor and/or Demonstrator

Registered undergraduate student tutoring/demonstrating to undergraduate students

• • Postgraduate Tutor and/or Demonstrator

Ordinarily registered postgraduate student tutoring and/or demonstrating to undergraduate students.

• • Senior Demonstrators

Ordinarily postgraduate student or non-registered hourly occasional Senior Demonstrator demonstrating laboratory practicals to students.

• • Senior Medical Demonstrator

Ordinarily postgraduate student or non-registered hourly occasional Senior Demonstrator working in a medical discipline within the College of Medicine and Health.

• • Non-registered Tutor and/or Demonstrator(non-registered students)

Non-registered hourly occasional  qualified/professional staff employed to provide expertise and specialist tutoring and/or demonstrating.

• • Foreign Language Demonstrator

A Foreign Language Demonstrator or Language-Teaching Assistant, (written and oral classes) assists in ensuring that students are phonetically correct when speaking the particular language they are studying.  They can be appointed on an exchange basis with partner universities.

• Hourly Occasional Assistant Lecturer

Hourly occasional Assistant Lecturer, engaged at an hourly rate primarily to lecture, and to conduct seminars and examine.  Rate to incorporate teaching, preparation and student consultation.

• Hourly Occasional Evening Lecturer

Engaged at an hourly rate to undertake teaching/examining at evenings or weekends where relevant.  Rate to incorporate teaching, preparation and student consultation.

• Visiting/Guest Lecturer

Engagement of specialised expertise from an external source to provide ‘guest lectures’, seminars, tutorials on an ad–hoc basis, usually on a sessional basis, although this may not always be the case.

• Hourly Occasional Supervisors

Hourly occasional  professional supervisor engaged to provide specialist student supervision as a requirement of the course.

• Student Help

Registered full-time and part-time students (undergraduate/postgraduate) carrying out specified duties under supervision, student help rate of pay.

Rates of Pay

For all Hourly Occasional Rates of Pay please go to page 41 on this page. 

Paypath / Staff Records Form

A Paypath Form should be completed by each hourly occasional member of staff and returned to Payroll before the payroll deadline of the first month for which payment is required.

All fields are mandatory.

Please email all completed forms to payrollqueries@ucc.ie

Timesheets

Hourly occasional staff payments may be processed as hourly returns on a monthly basis or as a monthly salary identified at the beginning of the employment term.

Hourly Timesheets must not be forwarded to Payroll unless the Occasional Staff Contract (OSC) is issued and the Payroll Authorisation Form (PAF) is completed.

Completed timesheets should be emailed to  payrollqueries@ucc.ie before the relevant cut off date . If you miss the deadline then the payment will be processed in the next payment period.

Cut Off Dates and Pay Dates for 2025

In exceptional circumstances, payment for additional hours worked (in 1 month only), over and above those indicated in the Occasional Staff Contract, should be processed via the monthly Timesheet and returned to the payroll office before their advertised deadline. However, please note that if a change in hours is necessitated beyond a month, a new Occasional Staff Contract must be issued.

Your Payslip Explained

Group Personal Accident Insurance

Membership of the Group Personal Accident Scheme shall apply to all employees, subject to the terms, exclusions and conditions of the insurance policy. The salary quoted is subject to a deduction from salary at the rate of .06 of 1%. Signature of the Occasional Staff Contract authorises deduction of same.  The scheme provides cover for accidents 24 hours a day worldwide.  All medical expenses are recoverable.  For further information - Kathryn.odriscoll@ucc.ie

Annual Leave / Public Holiday Entitlements

An Annual Leave entitlement of 8% of total hours is applicable to hourly occasional staff. Unused annual leave entitlement will be paid on termination of the contract and should be calculated on 8% of total earnings with a department. Earning figures are displayed on monthly Pay Reports issued by the Finance Department. In the month of payment of annual leave, please return 8% of total earnings on the monthly Timesheet, highlighting this as an ‘Annual Leave Payment’. For the positions of Senior Demonstrator, Senior Medical Demonstrator and Foreign Language Demonstrator, where annual salaries are predetermined, annual leave entitlement must be taken within the term of the contract as paid time off.

Hourly occasional staff, who have worked at least 40 hours in the 5 weeks ending on the day before the public holiday, are entitled to public holiday benefits.

• Hourly Occasional Staff rostered to work on a public holiday: If an hourly occasional member of staff has worked at least 40 hours in the 5 weeks before the public holiday and is rostered to work on a public holiday, he/she is entitled to that day off as paid leave. 
• Hourly Occasional Staff not rostered to work on a public holiday: If an hourly occasional member of staff has worked at least 40 hours in the 5 weeks before the public holiday and is not rostered to work on a public holiday, he/she is entitled to onefifth of his/her weekly pay as compensation for the public holiday.

Pay for a public holiday is equivalent to the average daily earnings for normal working hours, calculated by reference to the earnings over the 13 week period ending on the day before the public holiday, divided by one fifth. The public holiday entitlement for the staff member should be entered on the Monthly Timesheet, on the line following their hourly returns, and clearly identified as Public Holiday Entitlement.

This Timesheet should be sent to payroll before their advertised deadline, in order to ensure payments can be made in a timely and appropriate manner. 

Garda Vetting

In accordance with the 2012 to 2016 National Vetting Bureau (Children and Vulnerable Persons) Acts all staff members who will have regular access to children or vulnerable adults in the course of their employment with UCC will require Garda vetting.  The Act provides a legislative basis for the mandatory vetting for such persons and it is now a criminal offence for organisations to fail to carry out the necessary vetting of such employees, contractors and volunteers.   Appointees to roles that require such access are not permitted to commence employment until the vetting process is complete. 

  Further details regarding vetting and the vetting process can be found on www.ucc.ie/en/hr/gardavetting.  

Work Permits

Non-EU/EEA nationals must have a valid work permit before beginning any work at UCC. Payment cannot and will not be processed for individuals who start work without the appropriate authorisation.

It is the responsibility of the hiring School or Unit to ensure all required work permit and immigration paperwork is fully in place before the hourly paid employee commences work.

For more information on immigration permissions, permits, and renewals, please visit: www.irishimmigration.ie/registering-your-immigration-permission

Contact

Any queries may be emailed to hourlyoccasional@ucc.ie