Expressions of interest are invited from existing Executive Assistant members of staff for the post of Executive Assistant with CoMH. Reporting to the Academic Health Sciences Manager or nominee, the appointee will work as an integral member of the College Office Team, College of Medicine and Health.

Principal/Regular Duties and Responsibilities

• Be the first point of contact for general queries by phone, email or in-person;
• Provide administrative support to a number of committees within the College;
• Responsible for maintaining the general office including ordering supplies, arranging servicing of any equipment, ordering items for members of the team as required, liaising with HSE on access (due to location of the College office) and managing access cards;
• To ensure accuracy of data on internal systems and in communication with all stakeholders;
• Assisting with College events, both in-person and virtual. Duties can include, room bookings, arranging invitations, liaising with team members on scheduling, assist with arranging catering and welcoming and directing guests at the event;
• Other duties that may be assigned by the Academic Health Sciences Manager or nominee.

For further details and selection criteria for this role, please log into ess.ucc.ie and view My Recruit.

To Apply

All current Executive Assistants interested in applying for the role are asked to submit a statement of interest which should address the following questions:

• Why you are interested in the position;
• How you think your skill set/experience addresses the requirements of the role as set out in the post particulars.

Informal enquiries can be made in confidence to Ms. Anna Toner, Academic Health Sciences Manager anna.toner@ucc.ie

Informal discussions will be arranged with all applicants.

Closing date: 12.00 noon (Irish Local Time) on Tuesday, 15th August 2023

Applications must be submitted online via the University College Cork vacancy portal. Queries relating to the online application process should be referred to recruitment@ucc.ie, quoting the job-title.

Existing Terms and Conditions of Employment will remain unchanged.

No late applications will be accepted.