Data Protection Notice - Department of Theatre

At the Department of Theatre, University College Cork, we treat your privacy seriously. Any personal data which you provide to the University will be treated with the highest standards of security and confidentiality, in accordance with Irish and European Data Protection legislation. This notice sets out details of the information that we collect, how we process it and who we share it with. It also explains your rights under data protection law in relation to our processing of your data.

Who we are

Throughout this Notice, “we”, “us” and “our” refers to the Department of Theatre University College Cork. For more information about us, please refer to our website: www.ucc.ie/theatre

How we collect your personal data

We collect your data from you when you complete forms via our websites or email. It will be used by us only in accordance with the purposes outlined in this notice.

The purpose and legal basis for collecting your data

Any personal data you provide to us via online forms will be processed fairly and lawfully.

It will be used for the purposes of contacting you about Theatre events, processing and managing participation in Theatre activities and events, supporting participation in classes or events, managing staff and material resources to deliver Theatre classes and events, and recording interest in Theatre.

The Data Protection Acts allows us to process your data because you have provided your explicit consent. You are entitled to withdraw your consent at any time. If you do withdraw your consent, Department of Theatre will no longer process your personal data and will take steps to delete all reference to your data securely.

Note – in some circumstances you may have given permission for images, video or audio to be use by us in the public domain – this data cannot be removed from the public domain. 

Details of third parties with whom we share personal data

Your data will not be shared with any third parties unless explicit permission has been requested.

How long we will keep your data

In keeping with the data protection principles we will only store your data for as long as is necessary. The specific timelines for data retention will be outlined on the form that you complete. For example:

Mailing lists – data will be stored until you request to be removed

Classes sign up – data will be stored for 5 years – media may be stored indefinitely

Youth Theatre sign up – data will be stored for 5 years – media may be stored indefinitely

Your rights

You have various rights under data protection law, subject to certain exemptions, in connection with our processing of your personal data, including the right:

• to find out if we use your personal data, access your personal data and receive copies of your personal data;
• to have inaccurate/incomplete information corrected and updated;
• in certain circumstances, to have your details deleted from systems that we use to process your personal data or have the use of your personal data restricted in certain ways;
• to object to certain processing of your data by UCC;
• to exercise your right to data portability where applicable (i.e. obtain a copy of your personal data in a commonly used electronic form;
• where we have relied upon consent as a lawful basis for processing, to withdraw your consent to the processing at any time;
• to not be subject to solely automated decision;
• to request that we stop sending you direct marketing communications

If you wish to avail of these rights, please write to: The Information Compliance Manager, University College Cork at gdpr@ucc.ie.

Questions or Complaints

If you have any queries in relation to data collection for Department of Theatre please contact a member of the Fionn.woodhouse@ucc.ie on Theatre@ucc.ie or 0214904229

If you have any queries or complaints in connection with our processing of your personal data, you can contact UCC’s Information Compliance Manager by email at: gdpr@ucc.ie  

You also have the right to lodge a complaint with the Data Protection Commission if you are unhappy with our processing of your personal data. Details of how to lodge a complaint can be found on the Data Protection Commission’s website (www.dataprotection.ie), or by telephoning 1890 252 231.

In submitting the form linked to this notice you understand and agree that your personal details will be used by the Department of Theatre for the purposes outlined above.