PPI Contributors Expense Claim Form

PPIIgnite@UCCPaymentandReimbursementofPPIContributors

PPIIgnite@UCCBudgetingforPPIinFundingApplications

Budgeting for PPI and Reimbursing PPI Contributors

Welcome to the PPI Ignite at UCC resources page for budgeting, payment, and claims. Here you will find key documents to help you plan and manage your PPI activities, including our budgeting guide, payment and reimbursement policy, and claim form. These resources provide practical advice on compensating PPI contributors for their time, covering workshop participation, meeting preparation, travel, and document review, as well as guidance on other costs such as accessibility support, childcare, catering, room hire, and virtual meeting subscriptions. Whether you are just starting out or looking to refine your PPI plans, these documents and templates can help you ensure fair, transparent, and well-organized PPI activities.

PPI Payment Policy and Budgeting Guidelines

Read the updated policies:

• Payment and Reimbursement Policy

• Budgeting Guidelines for PPI in Research Applications

• PPI Contributors Expense Claim Form

The PPI Ignite Network@ UCC has released updated Payment and Budgeting Policies for PPI, developed in collaboration with UCC Finance and refined with input from a PPI collaborator to make them clearer, more accessible, and aligned with best practice in recognising PPI contributors.

The Payment Policy outlines the steps for determining the most suitable method of financial recognition for PPI contributors, whether through employment contracts, consultancy arrangements, or voucher-based recognition. It also details the correct procedures for reimbursement of vouched expenses, in line with UCC’s financial and auditing requirements.

The Budgeting Guidelines support researchers in building strong, transparent, and fair PPI budgets at the application stage. They encourage early and open conversations with PPI contributors about payment, reimbursement, and non-financial recognition, while also highlighting the importance of documenting assumptions and justifying costs clearly.

Both documents have been developed in close collaboration with the UCC Finance Department, whose expertise ensured that the updated policies align with national financial, tax and audit frameworks. We extend our sincere thanks to our colleagues in UCC Finance for their guidance and partnership in this process.

We also wish to thank our PPI collaborator Sarah Barnes Aabo, who provided invaluable feedback on improving the accessibility and clarity of both documents, helping ensure they can be easily understood and used by researchers and PPI contributors alike.

These updates reflect our ongoing commitment to best practice, transparency, and inclusion in PPI across the UCC research community.