Submission and Examination of Research Thesis

Thesis Submission

Thesis Submission

Welcome to the Research Thesis Submission section of the website. Below are links to the necessary documentation relevant to the submission of theses.

Downloadable Quick Guide:  Quick Guide to Reseach Masters Thesis Submission (382kB) 

Candidates presenting for Research Master's Degrees must be registered students of the National University of Ireland Cork in the session in which they are presenting.

It is the responsibility of the Master's Degree student to notify the Graduate Studies Office of his/her intention to submit at least three months prior to the proposed date of thesis submission. This notice can be done by completing the Research Masters Intention to Submit Form (10kB).

Once notified, the Graduate Studies Office will forward an Research Masters Approval of Examiners Form (81kB) to the Head of Department requesting the name(s) of the Extern(s) and intern examiners. The Head of Department will submit the completed form to the relevant College for approval by the Head of College Graduate School.

When submitting a candidate requires the following:

a) Normally, two soft bound copies of your thesis - one for each examiner.

b) Completed Research Masters Thesis Submission Form (85kB)

For more information on research masters thesis submission see our quick guide at Quick Guide to Reseach Masters Thesis Submission (382kB)

 See below for details on submission dates and layout and binding.

Related Forms

Research Masters Intention to Submit Form (10kB)

Research Masters Approval of Examiners Form (81kB)

Research Masters Thesis Submission Form (85kB)

Research Masters Library Permission Form (190kB)

‌Downloadable Quick Guide: Quick Guide to Doctorate Thesis Submission for Students (448kB)

The minimum approval time for a PhD is three years full-time or six years part-time.  PhD students are required to register for the minimum period that the student was originally approved for and all current PhD students are required to register for each year until submission. 

It is the responsibility of the PhD Degree student to notify the Graduate Studies Office of his/her intention to submit at least three months prior to the proposed date of thesis submission by completing the Doctorate Intention to Submit Form (28kB).

Submission of the thesis should be made at least three months in advance of the meeting of the Academic Council Graduate Studies Committee at which the Examiners' Reports are considered.  When submitting a candidate requires the following:

a)  Normally, two softbound copy of thesis - one for each examiner

b)  Completed Doctorate Submission Form (100kB)

For more detailed information on thesis submission, see our Quick Guide to Doctorate Thesis Submission for Students (448kB). 

See below for details on submission dates and thesis layout and binding.

Related Forms

Doctorate Intention to Submit Form (28kB) 

Doctorate Submission Form (100kB)

Doctorate Approval of Examiners Form (94kB)

 

Link to E-thesis Programme 

Downloadable Quick Guide: Quick Guide to MD Thesis Submission (389kB)

Candidates presenting for Master of Degree of Doctor must be registered students of the National University of Ireland Cork in the session in which they are presenting. 

It is the responsibility of the MD Degree student to notify the Graduate Studies Office of his/her intention to submit at least three months prior to the proposed date of thesis submission. This notice can be done by completing the MD Intention to Submit Form (9kB)

When submitting a candidate requires the following:

a)  Normally, three soft bound copies of thesis -- one for each examiner.

b)  Completed MD Submission Form (20kB)

For more detailed information on thesis submission, see our Quick Guide to MD Thesis Submission (389kB). 

See below for details on submission dates and thesis layout and binding.

Related Forms:

MD Intention to Submit Form (9kB)

MD Approval of Examiners Form (17kB)

MD Submission Form (20kB)

Research Masters Library Permission Form (190kB)

All dissertation theses are now submitted locally to Schools/Departments and any queries regarding submission of same should be directed your local School/Department.

Title Page

There must be a title page which shall give the following information:

  1. The full title* of the thesis and the subtitle, if any.
  2. The total number of volumes if more than one, and the number of the particular volume.
  3. The full name of the author, followed, if desired, by any qualifications and distinctions.
  4. The qualification for which the thesis is submitted
  5. The name of the institution to which the thesis is submitted - National University of Ireland, Cork.
  6. The department, Faculty or organisation in which research was conducted.
  7. The Month and Year of submission.
  8. Name of the head of the department concerned.
  9. Name of the supervisor of the research.

* The title should describe the content of the thesis accurately and concisely

Table of Contents

The table of contents shall immediately follow the title page

Declaration

Following the table of contents, a signed declaration should be included stating that the thesis submitted is the candidate's own work and has not been submitted for another degree, either at University College Cork or elsewhere.

Style

The text must be either printed,typewritten or otherwise reproduced on good quality size A4 paper, with a left-hand margin 4 cm. Font size 12 and double or one-and-a-half spacing is recommended. Copies must be bound or otherwise securely fastened and numbered consecutively.

Binding of Theses

For the initial examination, soft bound copies must be spiral or gum-bound.

If the examiners recommend that the Degree be awarded, the candidate must re-submit one hardbound copy of the thesis at least four weeks in advance of the conferring date.  This this will eventually be lodged in the library by the Graduate Studies Office

See below for information about binding of theses and binding companies in Cork

Binding of Soft Bound Thesis

The soft bound copies of thesis for examination must be either spiral or gum-bound.  A copy must be submitted for each examiner to the Graduate Studies Office, along with the submission form.

Binding of Hard Bound Thesis Cover

The final copy of the thesis must be a hard bound copy -- the thesis shall be bound within boards and cannot have metal spines glued to the front and back covers.  The cover colour is up to the candidate. The binding shall be of a fixed kind in which leaves are permanently secured. The boards shall have sufficient rigidity to support the weight of the work standing upon a shelf.   

Front Cover
1/4 way down - Full Title of Thesis
1/2 way down - Full Name

Spine
Left Hand Side - Degree
Middle - Name
Right Hand Side - Year

Binding Companies

Please note the University College Cork does not recommend any of these companies individually but would welcome feedback from students regarding the service received which can in turn be fed back to the service providers.  Please bear in mind that different suppliers have different turnaround times for Binding.

  • Albert Brown, Kilbarry Business Park, Dublin Hill, Cork. Tel: 021 4306901
  • MBE: Thesis Print & Bind Centre, Commerce House, 14 Washington Street West, Cork. Tel: 021 4975060; Web: www.mbeireland.com
  • Jimmy Marks, Mount Earl, Adare, Co. Limerick.  Tel: 086 8210476 / 061 396625;  Website:  www.bookmarksbinding.ie
  • Snap Cork, Crawford Hall, Western Road, Cork.  Tel: 021 4975620; Fax: 021 4975625;  Website: www.snapcork.ie
  • Presentation Binding, Kilbarry IDA Business Park, Dublin Hill, Cork. Tel: 021 4303811; Fax: 021 4303813; Email: paddy@presbind.ie;  Website:  www.presbind.ie   

 

 

‌Candidate presenting their soft bound copies of their Research Master's and PhD Degrees for examination must be registered students of the National University of Ireland, Cork in the session in which they are presenting. 

Deadlines for soft bound copies for research thesis submission

The following are strict deadlines for research thesis submission (i.e. soft bound copies):

  • Students with an January start date, the deadline is Fri 6th January 2017, 5.00 pm
  • Students with a April registration start date, the deadline is Fri 7th April 2017, 5.00 pm.
  • Students with an July start date, the deadline is Fri 7th July 2017, 5.00 pm.
  • Students with a October start date, the deadline is Fri 6th October 2017, 5.00 pm

These are strict deadlines and submission after the deadline date will result in the candidate having to register for the next academic year.

Submission of thesis should be made to the Graduate Studies Office, office opening hours are from Mon - Fri, 9.00am - 1.00pm and  2.00pm - 5.00pm.

Note: Approaching a deadline date,  particularly January and October, please be alerted to the fact that a lot of theses are submitted the week of a deadline and therefore it may take up to three weeks for your thesis to be processed and sent to the examiners.  You should take this into account when planning your thesis submission and a date for your viva.  However, if you submit in the weeks before the final deadline, your thesis submission should be processed very quickly.

To be eligible to graduate at a conferring ceremony, you must first have submitted your soft bound thesis for examination and following the examination, the examiners will return the Examiners Report to the Graduate Studies Office.  The examiners report must then be approved at Academic Council Graduate Studies Committee meeting, for meeting dates and deadlines for examiner reports click here ACGSC Meeting Dates (9kB).  Students wishing to graduate at the

  • Spring (20 - 24 February 2017) conferring ceremonies, must submit their final hardbound thesis by 19th January 2017
  • Summer (15 - 16 June 2017) conferring ceremonies, must submit their final hardbound thesis by 18th May 2017
  • Autumn (October 2017) conferring ceremonies, must submit their final hardbound thesis by 14th September 2017

Christmas Closure 2017:  Office will be closed from 1pm Thursday 22nd December 2016 to Monday 2nd January 2017 inclusive.  The office will reopen again on Tuesday 9.00am 3rd January 2017.  You may submit two copies of your soft bound thesis and submission form (signed by you, your supervisor/s and Head of Department/School), before the Christmas break up until 5.00pm 22nd December or after the break from 9am on 3rd January up to the deadline of 5pm on Friday 6th January 2017.

 

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