Call Document

Details of the call, including eligibility, how to apply, key dates, and evaluation criteria, are provided here.

Download the STOCHASTICA Dissemination Conference Grant Call 1 Documentation as a PDF (330KB).

This document summarises important information and is intended as a guide. Please refer to the COST Annotated Rules for full and up-to-date details.

Key dates and deadlines

Call open from March 11, 2026. Conferences must finish before October 16, 2026 to be eligible for support.

Assessment panel meeting dates:

1. May 20, 2026 (apply before 5pm GMT, May 6)

Applications should be received at least two weeks in advance of a panel meeting in order to be considered at that meeting.

Dissemination Conference Grants

In the first year of the Action, a dissemination conference grant supports an oral presentation promoting the Action, by an Action participant, at a high-level conference/workshop or industry/stakeholder event fully organized by a third party, i.e. not organized nor co-organized by the COST Action.

This presentation should be designed to significantly increase the visibility of the Action among potential stakeholders and those in the research community, and to attract additional participants to the network.

Eligible Applicants

Grant applications can be made by any Action participant who is making a presentation devoted to promoting the Action and recruiting additional participants and stakeholders.  

Guidelines for preparing an application to this call

Since talks devoted to promoting a network are not typical at scientific conferences, potential applicants may find the following procedure helpful when preparing their application:

1. Contact the Organizers: The Action can provide a formal letter from the chair, addressed to the conference organizing committee, explaining the request for such a talk. Contact the Grant Holder Manager at ghm.stochastica@ucc.ie to request this letter.
2. Request a Slot: Specifically ask for written confirmation that they can accommodate an oral presentation about the STOCHASTICA network in their program.
3. Secure Confirmation: This confirmation must be in writing (an email from the organizers is sufficient).
4. Include in Application: You must upload or attach this confirmation from the organizers along with your grant application.

Note: This presentation may be in addition to any research talk you give at the same event. Nonetheless it must appear in the program. Applications without confirmed presentation slots cannot be approved.

Financial Support

Dissemination Conference grants provide a contribution for travelling, accommodation and subsistence expenses, registration fees, and overall effort.

The scheme will award up to a maximum of €2,500 per grant for face-to-face conferences and relevant industry and stakeholder events. We expect to award grants in this call with an average award amount of €1,250.

Application Procedure

1. The applicant encodes a grant application by logging into e-COST and clicking on the Grant Applications tab. To encode a new application, the applicant clicks on ‘Apply for grant’. The application page contains:
   1. Applicant details
   2. Title of the presentation
   3. Conference title, date, and country
   4. Budget requested
   5. Bank details
2. After encoding the Grant application form by filling in all the above-mentioned sections, the applicant also needs to upload the actual application template completed, which shall be previously downloaded from the following link: https://www.cost.eu/DisseminationConference_GrantApplication    
3. Upload the supporting documents

After adding the supporting document(s), the applicant can submit the grant application. The application status will change from draft to submitted. Prior to approval of the application, if need be, the applicant will be able to revise the application.

Supporting documents: 

1. Dissemination Conference grant application (based on e-COST template)
2. Copy of the abstract/proceeding of the accepted oral presentation
3. Acceptance letter from the conference organisers making specific reference to the talk promoting STOCHASTICA
4. Other documents required by the Action:
   
   1. Description of the relevance of the conference to the objectives of STOCHASTICA Action and the expected impact of the dissemination talk to the Action. (0.5 page maximum). 1_Lastname_Conference.pdf
   2. Requested budget and its justification on half a page (total expected cost for travel, accommodation and daily allowance, additional financial support).  2_Lastname__Budget.pdf
   3. Short Bio of the applicant (1 page maximum). 3_Lastname_ CV applicant.pdf
   4. Scanned copy of passport (if the applicant does not have a passport, a scanned copy of the national ID card). 4_Lastname_ passport/ID card.pdf

Evaluation Process

When the Grant application is submitted, the Grant Awarding Coordinator is notified. The applicant, Action Chair, and Vice Chair also receive a copy of the notification. The Grant Awarding Coordinator will be able to review and progress or reject the Grant application on behalf of the Management Committee (MC).

The Grant Awarding coordinator will then propose a list of applications to the selection committee, composed of the Action Chair, the Grant Awarding coordinator and a representative of each WG. In case of ultimate rejection, a justification will be included in the e-notification to the applicant.

Evaluation will be based on the quality and scientific excellence of the conference, the impact on the career of the grantee, applicant CV, and the expected impact of the conference on the visibility of the COST Action.

Successful applicants will receive an e-mail from the grant holder (Grant Letter Notification), stating the official approval of the Dissemination Conference Grant application, the granted budget and a payment request form which has to be completed after the completion of the Conference for the grant to be transferred.

More Information

Applications are handled by the Grant Awarding Coordinator.

1. A list of all applications is distributed to all members of the selection committee in the form of a table.
2. To guarantee a fair and objective evaluation, an evaluator should have no affiliation with the home institution of the Dissemination Conference Grant proposal.
3. All applications are evaluated by two members of the selection committee. The Grant Awarding coordinator distributes the proposals to the individual evaluators.
4. The criteria given in the table below shall be applied for evaluation. The first criterion (1.) is assessed by the Grant Awarding coordinator prior to the evaluation process.

5. The evaluators report their evaluations to the Grant Awarding Coordinator
6. The Grant Awarding Coordinator reports the final result to the selection committee to be discussed. Where the number of applications deemed fundable exceeds the number of grants available, a random selection will be applied.
7. The applicants are informed about the decision reached.

After the Conference

1 day, and 10 days after the end of the grant the grantee receives a reminder to upload the report.

The deadline to submit the report is 30 days from the end of the activity, within 15 days from the end date of the Grant Period (October 31, 2026) or within a shorter timeframe as per Grant Holder / Grant Awarding Coordinator’s request to meet reporting deadlines. The grantee will receive an e-notification to submit the report and other supporting documents on e-COST, the Grant Holder Manager and the Grant Awarding Coordinator will be in a copy of the notification.

The supporting information requested after the conference is:

• Report template (https://www.cost.eu/DisseminationConference_Report);
• Certificate of attendance;
• Programme of the conference or book of abstracts/proceedings indicating the presentation;
• Copy of the given presentation.

The status of the application changes from “Grant letter sent” to “Report submitted”.

The Grant Awarding Coordinator, Action Chair, and Vice Chair are notified when the grantee submits the report and must verify the validity and content of the report by clicking the link in the notification. After review of the report by the procedures agreed by the MC, the Grant Awarding Coordinator needs to encode their approval or rejection on behalf of the MC. Upon the recording of the payment, an e-notification is sent to the grantee, with a copy to the Grant Holder manager.

Acknowledgement of CA24104 in proceedings and presentations

All applicants must include one slide with all the required acknowledgment elements at the end of their presentations.

All presentations and proceedings of conferences supported by the CA24104 Dissemination Conference Grant program must contain the following acknowledgement: The attendance to this conference was supported by the COST Action “Stochastic Differential Equations: Computation, Inference, Applications (STOCHASTICA) - CA24104, supported by COST (European Cooperation in Science and Technology)”.

The COST and Action CA24104 logos, EU emblem & text and COST website (www.cost.eu) do not need to be embedded throughout the entire multimedia content, but only at the beginning or end.

All presentations should also include the boilerplate: “COST (European Cooperation in Science and Technology) is a funding agency for research and innovation network. Our Actions help connect research initiatives across Europe and enable scientists to grow their ideas by sharing them with their peers. This boosts their research, career and innovation.”