Committee Resources
Administrative Documents for Society Committees
| Document | Category | Notes |
|---|---|---|
| Bookable Rooms List | Events | Google Sheet |
| Ticketsolve Form | Events | Download |
| Events Guide | Events | Download |
| Ball Manual | Events | Download |
| Finance Guide | Finance | Download |
| Accessibility Checklist | Accessibility | Download |
| Accessible Symbols Handbook | Accessibility | Download |
| PR & Media Guide | PR & Media | Download |
| Foreign Trip Proposal | Travel | Download |
| Foreign Trip Feedback Form | Travel | Google Form |
| Charity Fundraising Protocol | Fundraising | Download |
| Pre-Collection Form | Fundraising | Google Form |
| Post-Collection Form | Fundraising | Google Form |
| Accident Report Form | Health and Safety | Download |
| UCC Student Activity Health Declaration Form | Health and Safety, Travel | Download |
| UCC Societies Complaint Form | Complaints | Download |
| Guide To Administration | Administration | Download |
| Societies and Clubs Space Rules | Administration, Health and Safety | Download |
| Student Support Staff Tekken Agreement | Administration, Events, Health and Safety | Download |
| Student Support Services | Administration | Download |
New Society Application
If you are interested in starting a new society, please reach out to the New Societies Officer at newsocieties@uccsocieties.ie. They will guide you through the process, provide the necessary documents, give support and advice on your application, and present it to the Societies Executive when it is ready.
Please note that the process of starting a new society is very lengthy and can take up to a year or longer, so make sure that you have the dedication to complete the process. Do not expect to be able to run events in the same year/semester that you apply.
New society applications are currently closed.
Service Provider Payment Procedure for UCC Societies
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Are they a company?
- Yes
- Must confirm this to the society in writing before undertaking service.
- Society to share written confirmation with the Societies' Office (admin@uccsocieties.ie)
- Invoice from company - the invoice must be created by the company
- No
- Individual or Band*
- Service provider will provide declaration** regarding payment of tax
- Society to share details with Societies' Office (admin@uccsocieties.ie) who will organise payment
- Teacher or Instructor
- Service provider will undertake a contract with UCC and be paid through the finance office
- Society to share details with Societies' Office (admin@uccsocieties.ie) who will organise payment
- UCC student
- Payment will be organised through payroll
- Society to share details with Societies' Office (admin@uccsocieties.ie) who will organise payment
- Individual or Band*
Notes
- * If the band is not paid through a management company or is not a registered company, the person getting paid for the service will need to provide a declaration. If the payment is made to multiple individuals, a declaration will be required from each person. If the payment is made to one bank account, one declaration will suffice with all band members named on the declaration.
- ** Example of a declaration: To ensure that payment can be processed our finance team require that you confirm the following for our files:
- That you will organise the payment of your own tax liability yourself and
- That you have done, or currently do, this type this type of work for other companies / organisations.
- Following this declaration, and confirmation that you have submitted the invoice, we will be able to organise payment after the service has been provided.