Notice for Users of UCC’s Internal Communications Platform - Workvivo
1. Purpose
Providing an effective and engaging internal communications platform to university staff relies upon the cooperation of platform users. Therefore, it is important that you, as the user, understand your responsibilities.
The purpose of this document is to provide all users with clear information for acceptable use of the university’s Workvivo internal communications platform.
2. Scope
This Notice applies to all users of the university’s Workvivo internal communications platform which includes, without limitation, its desktop and application (accessed on site or remotely). Nothing in this note shall be construed as a limitation of the academic function of the university.
3. Platform Management
The Office of Marketing and Communications (OMC) are responsible for managing the Workvivo internal communications platform including:
- Monitoring use of the platform to ensure no university policies are breached;
- Acting on any breaches to university policy;
- Reviewing requests for new spaces on the internal communications platform;
- Providing an internal communications training and style guide to users for content integrity;
- Escalating compliance issues with respect to legal and regulatory standards including accessibility, security, data protection and freedom of information;
- Recommending and managing the development of additional design templates, features, and functionality for UCC’s internal communications platform, or changes to existing design templates, features, and functionality.
4. Platform Usage
The university Workvivo internal communications platform is the sole property of UCC; while staff will have access to post content, create new content, and remove old content, the site remains the property of the university.
Users of UCC’s internal communications platform must always use the site and application in a responsible manner, having due regard for the right and reputation of the University and its staff. Users are required to comply with the terms of all university policies including but not limited to the Acceptable Usage Policy and the Web and Social Media Policy.
Before posting content on the internal communication platform, users should consider the permanent online footprint they are creating in doing so. The nature of the Internet provides unique opportunities for copying and dissemination of information, regardless of the originator’s intentions. Users should think carefully about whether they are happy for their information to be made available in this manner, not just now, but into the future. The potential for copying information on the Internet makes it difficult to permanently delete user information.
In the event of discovering a posting on the UCC Workvivo internal communications platform that is thought to contravene the UCC Acceptable Usage policy and/or the UCC Web and Social Media Policy, notice must be sent to workvivo@ucc.ie to have the posting removed.
The posting will be reviewed in line with the terms of the Notice and Takedown section of the Web and/or Social Media Policy.
5. Compliance with University Policies
When using this platform users should ensure compliance with all relevant university policies and procedures including but not limited to:
The university reserves the right, as per the Web and Social Media Policy, to monitor, intercept and review, without notice, the postings and activities of staff, where there is reason to suspect that a University Policy is being breached, or where deemed necessary by the university for other legitimate reasons.
