G Suite

Google Chrome

  • Google Search
    Did you know that you can use symbols or words in your search to make your search results more precise? Google Search usually ignores punctuation that isn’t part of a search operator.  Here are some examples:
    • Exclude words from your search
      Put - in front of a word you want to leave out. For example, jaguar speed -car
    • Search for an exact match
      Put a word or phrase inside quotes. For example, "tallest building".
    • Search within a range of numbers
      Put .. between two numbers. For example, camera $50..$100.
    • Combine searches
      Put "OR" between each search query. For example, marathon OR race.
    • Read More
  • Create, View & Edit Bookmarks
    Let Chrome remember your favourite and frequently visited websites. To add a bookmark:
    • Open Chrome
    • Go to the site you want to bookmark
    • To the right of the address bar, click star
    • Once added, you can organise your bookmarks into folders: click more > bookmarks > bookmark manager > drag a bookmark into a folder on the left. You can also copy and paste or drag your bookmarks into the order you want

Google Calendar

  • Teams Add-On 
    Schedule and join Microsoft Teams meetings directly from your Google calendar. Please see here for further instructions: Teams Add-On.
  • Print your Google Calendar
    Study tip: Make a realistic study plan that factors in breaks, time off and sleep. You can add study blocks, break times, and exams to your Google Calendar to keep track. Print out your Google Calendar if you like to keep a hard copy of your plan!
  • Set a reminder with Google Calendar
    Set a reminder with your Google Calendar before an event to remind you.

Google Tasks

  • Set a To-Do List with Google Tasks
    To-do lists break tasks down into manageable chunks. Google Tasks allows you to create a to-do list which you can access on all your devices. You can open tasks via Gmail, Calendar, Drive, Docs, Sheets, Slides, and the mobile app. Learn more about Google Tasks.

Google Docs

  • Use Google Docs Offline
    No internet connection? You can still view and edit files with Google's offline access.
  • Switch to Docs from Microsoft Word
    When you graduate you can keep your access to G-Suite indefinitely. Check out these helpful tips if you're switching from MS Word to Google Docs as your new word processor.

Google Drive

Every student has Google Drive storage, making file backup easier than ever.  Because your files are in the cloud, you can access, share, or collaborate from any computer or your mobile devices.  We encourage students to save your work to your UCC Google drive rather than on USB drives. All students receive 15GB worth of cloud storage space through their Google Drive. Each student has access to 5,000GB on OneDrive.


  • Organise and find your files
    To organise your files in Drive, you can create folders to make files easier to find and share with others. You can also colour code your folders to make it easier to distinguish between subjects.
  • Google takeout can be used to transfer data from your Umail account to a personal account.

    - It's recommended to check your personal account has sufficient space and also to organise data into folders before beginning to use the transfer tool.

  • Find or recover a file
    Can't find a document? Accidentally delete a file? Use Google's find and recover files advice to locate it.
  • View activity and file versions
    See changes made to your files in Drive and keep track of who made those changes with Google's activity viewer.

Google Sheets

  • Switching to Sheets from Microsoft Excel
    Unlike Office, you can keep your student subscription to Google Sheets indefinitely after you graduate. Check out switching to Sheets from Excel to learn how to use Google Sheets as your new spreadsheet program.
  • Getting started with Sheets
    Check out Google's Sheets Learning Center to find out more about what you can do with Sheets.

Google Slides

  • Switching to Slides from Microsoft PowerPoint
    Should you chose to move from PowerPoint, here are some tips on how to begin using Google Slides as your new presentation software.
  • Enhance your presentations
    Bring your ideas to life with professional and polished visuals using Google's guide to adding and editing visuals in your presentation.
  • Slides Cheat Sheet
    Check out Google's Slides Cheat Sheet for a quick guide on everything you need to know about Google Slides.

Student IT Services

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