Guidelines for Travel for Research

General Guidance on Travel for Research


Covid-19 Response Plan Documentation -Travel for Research

UCC Researchers, should consult and comply with the Research Business Continuity Supports webpage, regarding studies that may require travel involving Fieldwork (Guidelines for Fieldwork) or human-focused studies (Guidelines for Human-Focused Research).

Preparing a COVID-19 Response Plan for Travel (domestic/international) for other research related activities (other than Fieldwork or human-based studies (see template for general research travel at Templates and Resources for Research Continuity)

This plan must comply with and reference the following national/institutional guidelines:

The Covid-19 Response Plan for Travel for research (not involving a fieldwork or human-focused study), can be drafted using the relevant template accessed at Templates and Resources for Research Continuity and should include the following:

  • detail the nature, purpose of the travel/why it’s being undertaken
  • the name of researcher who is undertaking the travel
  • name of PI/supervisor
  • times, dates, location of travel
  • the local recording mechanism to facilitate contact tracing if needed
  • Covid-19 safety measures
  • processes to follow should the researcher display Covid-19 symptoms while travelling
  • For international travel details should be provided on the Covid-19 requirements relating to the country they are travelling to/from as detailed on this webpage.

In addition, a full Risk Assessment must be conducted for travel for UCC research related activities for both Covid-19 public health pandemic risks and for standard risks. Template to be found here.

A Letter of Assurance should also be prepared, and submitted by the Head of Unit, along with the Covid-19 Response Plan and Risk Assessment, if further approval by the Head of College is required for international travel, as per Research Continuity Approval & Reporting Processes. A Letter of Assurance can be drafted by adapting some of the Letter of Assurance Templates on the Templates and Resources for Research Continuity.

Domestic Travel

  •  UCC Researchers are required to comply with the national Work Safely Protocol and current national guidance on Domestic Travel which may be updated regularly. The latest Governmental updates on travel and travel restrictions across Ireland are available here .
  • UCC Researchers undertaking domestic travel for research activities must comply with these guidelines and seek prior approval by the relevant Head of Unit, as set out in the guidance on the Research Continuity Approval & Reporting Process webpage.
  • Currently, for work related activities you should travel on your own and avoid public transport wherever possible. Carpooling is not advised during the COVID-19 outbreak – see HSE Work-Related Travel Guidelines and national Work Safely Protocol

International Travel

  • Researchers undertaking  international travel for research should consult and comply with the UCC Guidelines on Covid-19 Travel and Events and current governmental guidance on International Travel which may be updated regularly. For the latest up-to-date information on international travel, consult with the Department of Foreign Affairs (DFA), including the DFA General Covid-19 Travel Advisory in Operation and Covid-19 travel advice from the Dept. of the Taoiseach.
  • Researchers undertaking international travel must be aware of any restriction/requirements in place in the jurisdiction they are travelling to, as well as national requirements in place in relation to the country they are travelling from on returning to Ireland - see DFA General Covid-19 Travel Advisory in Operation and Covid-19 travel advice from the Dept. of the Taoiseach
  • Prior approval for visiting researchers from abroad or UCC researchers wishing to undertake essential international travel for research is with the Head of School/RICU Director, unless otherwise directed by the Head of College.
    • UCC Researchers undertaking international travel for research activities must comply with these guidelines and seek approval as set out in the guidance available on the Research Continuity Approval & Reporting Process webpage.
    • Seeking approval for UCC related international travel, see UCC Emergency Management Team/covid19/travel-and-events/:
      1. Where the destination country is within the EU Digital Covid Certificate system and neither Ireland or the destination country are restricting travel to essential travel only –> line manager approval is sufficient for the holder of an EU Digital Covid Certificate.
      2. Where either Ireland or the destination country are advising that travel to that country should be restricted to essential travel only -> approval from your University Management Team member is required to confirm that the travel can be categorised as essential from a UCC perspective.
      3. Where the Department of Foreign Affairs and Trade has a travel advisory of “do not travel” for a destination country -> travel is not authorised by the University during such period of designation.
    • Where additional approval is required from the Head of College, the Head of Unit must submit, along with the Covid-19 Response Plan documentation a Letter of Assurance from Head of Unit to the Head of College-International Travel (see template letter at Templates and Resources for Research Continuity).
  • UCC Researchers travelling abroad should avail and use the EU Digital Covid Certificate - the EU Digital COVID Certificate (DCC) is proof (in digital or paper format) that you have either been vaccinated against COVID-19 or received a negative COVID-19 test result or recovered from COVID-19 in the last 6 months.
  • Travel insurance coverage is not straightforward and the state of flux in relation to international travel means that insurance coverage valid at the date of booking might not be the same at the scheduled date of travel – for further advice on travel insurance for research you should consult with the UCC Office of Corporate and Legal Affairs.
  • Visiting Researchers from abroad (and UCC Researchers returning from abroad) must comply with national measures/guidelines in place - Department of Foreign Affairs, see Guidance for Access to Research Facilities & Buildings for further information relating to international visiting researchers.


Research and Innovation

Taighde agus Nuálaíocht

Office of Vice President for Research & Innovation 4th Floor Block E, Food Science Building UCC