Conference Funding

1. It is a good idea to firstly check with your supervisor regarding funding at College levels
2. Many conferences offer scholarships for students so it will be well worthwhile asking the Conference hosts if they have any funding for traveling students or checking their website for information on same.
3. Research Professional is a good place to look for small to medium sized grants including travel grants for specific disciplines - you can access it here:  https://www.ucc.ie/en/research/funding/finding_funding/.  If you find something suitable here we can assist with your application by reviewing and helping with your budget etc.
4. The NUI will be opening a competition for traveling scholarships in summer.  These are substantial Awards that enable students to travel and study abroad. 

Enterprise Ireland

Enterprise Ireland has detailed FAQs for each grant scheme on their website www.enterprise-ireland.ie. Please review the relevant FAQs and terms and conditions for your chosen scheme prior to submitting an application.

1. How do I apply?
   Applicants should submit the full application along with a completed Proposal Review Form (Formerly Appendix A) via their IRIS profile to the Research Office 5 working days in advance of the deadline. Once the Research Office has reviewed and signed off on the application the applicant can submit to Enterprise Ireland. Please note that some Enterprise Ireland applications (eg. Commercialisation Fund Programme) require sign-off by the Office of Technology Transfer — in these cases, applicants should notify the Research Office of their intention to submit at least 10 working days in advance of the deadline.
2. What is the overhead calculation?
   Please read the terms and conditions for the relevant scheme as overhead allowance differs from scheme to scheme.
3. How do I calculate pension costs?
   In line with current proposals being considered by the Department of Finance (May 2011) provision needs to be made in respect of employer pension costs at 10% in proposals to both state funded research bodies and non-exchequer funded sources (e.g. industry and international).
4. What salary scales do I use?
   As per Enterprise Ireland Terms & Conditions, please use UCC’s current researcher salary scales

Research Office Contact: Terri Deane t.deane@ucc.ie ext 2048

Environmental Protection Agency

The EPA has detailed terms and conditions for each grant scheme on their website: www.epa.ie. Please review the relevant FAQs (if any) and terms and conditions for your chosen scheme prior to submitting an application.

1. How do I apply?
   
   Applications to the EPA are via an online eGrants system
   
   Applicants should submit the full application along with a completed Proposal Review Form (Formerly Appendix A) via their IRIS profile to the Research Office 5 working days in advance of the deadline. Once the Research Office has reviewed and approved the application, applicants can submit on the EPA eGrants system. 
2. What is the overhead calculation?
   
   Overheads with EPA funding programmes are typically 30%.
3. How do I calculate pension costs?
   
   In line with current proposals being considered by the Department of Finance (May 2011) provision needs to be made in respect of employer pension costs at 20% in proposals to both state funded research bodies and non-exchequer funded sources (e.g. industry and international).   
4. What salary scales do I use?
   
   As per EPA terms and conditions, please use UCC’s current researcher salary scales

Research Office Contact: Patricia Deasy patricia.deasy@ucc.ie ext 4903399

Health Research Board

The HRB have detailed terms and conditions for each grant scheme on their website: www.hrb.ie. Please review the relevant terms and conditions for your chosen scheme prior to submitting an application.

1. How do I apply?
   
   Applications to the HRB are made via the eGrants Management System
   
   Applicants should submit the full application along with a completed Proposal Review Form (Formerly Appendix A) via their IRIS profile to the Research Office 5 working days in advance of the deadline. Once the Research Office approves the application and signs the signature page the PI then submits the application to the HRB via the eGrants management system.
2. What is the overhead calculation?
   
   Overheads are not available with every HRB funding programme. Also, the level of overhead may differ depending on the type of proposed research (for example, is it a desk-based study or a lab-based study?) Please read the relevant call documentation. 
3. How do I calculate pension costs?
   
   In line with current proposals being considered by the Department of Finance (May 2011) provision needs to be made in respect of employer pension costs at 20% in proposals to both state funded research bodies and non-exchequer funded sources (e.g. industry and international).   
4. What salary scales do I use?

As per HRB terms and conditions, you should use the IUA salary scales.

Research Office Contact: Patricia Deasy  patricia.deasy@ucc.ie  ext 3399

Irish Research Council

The IRC have detailed FAQs for each grant scheme on their website: www.research.ie. Please review the relevant IRC documentation prior to submitting an application.

1. How do I apply?
   
   Applicants should submit the Research Office in line with the Internal Research Office deadline i.e. either 5 workings days ahead of the IRC's deadline or as advertised in the relevant Research Office email notice (For larger calls we may ask for more than 5 workings day to notice).  In addition, A Proposal Review Form should be completed via your IRIS profile by the internal deadline.  For postdoctoral and postgraduate awards, the supervisor or mentor should complete the Proposal Review Form. 
2. What is the overhead calculation?
   
   Overheads are not provided on postdoctoral or postgraduate schemes.  Other IRC schemes sometimes do provide overheads.  Please read the terms and conditions for each scheme carefully for informaiton on where overheads are eligible. 
3. What salary scales do I use?
   
   The IRC normally request in their terms and conditions that you apply their own salary scales.  Where this is not stipulated, the UCC researcher salary scales must be applied.  PRSI should always be included at 10.75% and employer pension costs must be included at 20%.

Research Office Contact: Patricia Deasy  patricia.deasy@ucc.ie ext 3399

Science Foundation Ireland

SFI have detailed FAQs for each grant scheme on their website: http://www.sfi.ie/funding/grant-faq/

Click on the grant scheme from the list on the left-hand side navbar.  Please review the relevant FAQs and terms and conditions for your chosen scheme prior to submitting an application.

1. How do I apply?
   Once you have reviewed the call documentation to check your eligibility to apply for that particular grant, you need to apply via SFI’s online grants and awards management system, SESAME.
   
   Please contact the SFI grant application administrator in the Research Office [Details below] with your contact details to be registered on SESAME. You only need to be registered once and can then apply for any open calls.  You will then receive a username, password and details on how to proceed.
   
   Applicants should submit the full application along with a completed Proposal Review Form (Appendix A) via their IRIS profile to the Research Office 5 working days in advance of the deadline
2. What is the overhead contribution?
   
   Overheads with SFI are 30%. However, the administration of overhead funding is dealt with separately to the grant application. Therefore, do not include overheads in your budget or in the Appendix A document.
3. How do I calculate pension costs?
   
   In line with current proposals being considered by the Department of Finance (May 2011) provision needs to be made in respect of employer pension costs at 20% in proposals to both state funded research bodies and non-exchequer funded sources (e.g. industry and international).
4. What salary scales to use?
   
   Currently, SFI do not pay the salaries of lead applicants (or co-applicant salaries) except in their suite or recruitment programmes (ie Stokes, Research Professor, PIYRA).   For team member salaries, please refer SFI’s team member budgeting scales and their Grant Applications Budget Policy

Research Office Contact: Terri Deane t.deane@ucc.ie ext 2540

Wellcome Trust

The Wellcome Trust have detailed FAQs for each grant scheme on their website: www.wellcome.ac.uk. Please review the relevant FAQs and terms and conditions for your chosen scheme prior to submitting an application.

Is A ‘Letter Of Offer’ Enough To Open A Research Account?

No, you need all the relevant contract documentation (as detailed in the ‘’ section of the website) before a research account can be opened.

Who Signs Contracts And What Is The Process?

Only the legally authorised representative of the University (or their nominee) can sign contracts. Researchers/Principle Investigators cannot sign and return any contract documentation. Coordination of the sign-off of contracts lies with the Office of the Vice-President for Research & Innovation.

How Do I Get Ethical Approval?

Please refer to the Ethics page on the website

Please bear in mind that ethical approval can take up to 10 weeks to achieve; so please submit your application in plenty of time.

I Joined UCC At The End Of The Return Period - What Should I Do?

If you’ve joined the college post the return period you are not required to declare any external interests for that period. In this case please complete a ‘nil’ return. Please remember if you have any current external interests to seek the appropriate approvals.

I Volunteer In My Spare Time - Do I Need To Declare This?

No, it is not necessary to declare any voluntary work. If you have no other external activities please complete a ‘nil’ return.

Do I Need To Declare Consultancy That I Am Undertaking?

Yes, you are required to submit a nil return.

Do I Have To Complete An Annual Return If I Have Nothing To Declare?

Yes, you are required to submit a nil return.

Is It Correct That I Can Undertake Consultancy Up To 20% Of My Time?

Members of staff are expected to devote their primary professional loyalty, time and energy to their position with UCC. They may submit a request for consideration to undertake consultancy/ private work and this will be reviewed around how this might impact on the delivery of the member of staff’s College duties, how these activities serve the College interests, as well as the member of staff.

If agreed, Heads of Department/School or Unit are able to agree that no more than 20% (contracted hours) of the member of staff’s professional effort may be directed to outside work per annum (January to December).

Must I Seek Permission For Academic Related Activities?

There is no requirement for you to seek authorisation for roles such as Examiners for Phd vivas, reviewing grant proposals, serving on panels and committees etc.

Is There A Minimum Number Of Days That Need To Be Declared ?

You are normally required to seek permission to undertake any work that is additional to your role with the College and has not been allocated by your manager, regardless of your contracted hours.

What Type Of Work Outside UCC Do I Need Permission For?

You are normally required to seek permission to undertake any work that is additional to your role with the College and has not been allocated by your manager, regardless of your contracted hours.