Frequently Asked Questions

Do I Need To Declare Consultancy That I Am Undertaking?

If it is your intention to continue this work once you have joined UCC you need to declare it online via your IRIS profile.  Dependant on the nature/ type of work you intend to undertake you should discuss this with your Head of Department as you may also need to obtain permission prior to continuing.

Conference Funding

  1. It is a good idea to firstly check with your supervisor regarding funding at College levels
  2. Many conferences offer scholarships for students so it will be well worthwhile asking the Conference hosts if they have any funding for traveling students or checking their website for information on same.
  3. Research Professional is a good place to look for small to medium sized grants including travel grants for specific disciplines - you can access it here:  https://www.ucc.ie/en/research/funding/finding_funding/.  If you find something suitable here we can assist with your application by reviewing and helping with your budget etc.
  4. The NUI will be opening a competition for traveling scholarships in summer.  These are substantial Awards that enable students to travel and study abroad. 

Is A ‘Letter Of Offer’ Enough To Open A Research Account?

No, you need all the relevant contract documentation (as detailed in the ‘After Funding’ section of the website) before a research account can be opened.

Health Research Board

The HRB have detailed terms and conditions for each grant scheme on their website: www.hrb.ie. Please review the relevant terms and conditions for your chosen scheme prior to submitting an application.

  1. How do I apply?

    Applications to the HRB are made via the eGrants Management System

    Applicants should submit the full application along with a completed Proposal Review Form (Formerly Appendix A) via their IRIS profile to the Research Office 5 working days in advance of the deadline. Once the Research Office approves the application and signs the signature page the PI then submits the application to the HRB via the eGrants management system.
  2. What is the overhead calculation?

    Overheads are not available with every HRB funding programme. Also, the level of overhead may differ depending on the type of proposed research (for example, is it a desk-based study or a lab-based study?) Please read the relevant call documentation. 
  3. How do I calculate pension costs?

    In line with current proposals being considered by the Department of Finance (May 2011) provision needs to be made in respect of employer pension costs at 20% in proposals to both state funded research bodies and non-exchequer funded sources (e.g. industry and international).   
  4. What salary scales do I use?

As per HRB terms and conditions, you should use the IUA salary scales.

Research Office Contact: Patricia Deasy  patricia.deasy@ucc.ie  ext 3399

Who Signs Contracts And What Is The Process?

Only the legally authorised representative of the University (or their nominee) can sign contracts. Researchers/Principle Investigators cannot sign and return any contract documentation. Coordination of the sign-off of contracts lies with the Office of the Vice-President for Research & Innovation.

How Do I Get Ethical Approval?

Please refer to the Ethics page on the website

Please bear in mind that ethical approval can take up to 6 weeks to achieve; so please submit your application in plenty of time.

Funding Agency Section

Funding Agency Section

After Funding Body Section

After Funding Body Section

Consultancy Section

Consultancy Section

I Joined UCC At The End Of The Return Period - What Should I Do ?

If you’ve joined the college post the return period you are not required to declare any external interests for that period. In this case please complete a ‘nil’ return. Please remember if you have any current external interests to seek the appropriate approvals.

Irish Research Council

The IRC have detailed FAQs for each grant scheme on their website: www.research.ie. Please review the relevant IRC documentation prior to submitting an application.

  1. How do I apply?

    Applicants should submit the Research Office in line with the Internal Research Office deadline i.e. either 5 workings days ahead of the IRC's deadline or as advertised in the relevant Research Office email notice (For larger calls we may ask for more than 5 workings day to notice).  In addition, A Proposal Review Form should be completed via your IRIS profile by the internal deadline.  For postdoctoral and postgraduate awards, the supervisor or mentor should complete the Proposal Review Form. 
  2. What is the overhead calculation?

    Overheads are not provided on postdoctoral or postgraduate schemes.  Other IRC schemes sometimes do provide overheads.  Please read the terms and conditions for each scheme carefully for informaiton on where overheads are eligible. 
  3. What salary scales do I use?

    The IRC normally request in their terms and conditions that you apply their own salary scales.  Where this is not stipulated, the UCC researcher salary scales must be applied.  PRSI should always be included at 10.75% and employer pension costs must be included at 20%.

Research Office Contact: Patricia Deasy  patricia.deasy@ucc.ie ext 3399

I Volunteer In My Spare Time - Do I Need To Declare This ?

No, it is not necessary to declare any voluntary work. If you have no other external activities please complete a ‘nil’ return

Do I Have To Complete An Annual Return If I Have Nothing To Declare ?

Yes, you are required to submit a nil return.

Enterprise Ireland

Enterprise Ireland has detailed FAQs for each grant scheme on their website www.enterprise-ireland.ie. Please review the relevant FAQs and terms and conditions for your chosen scheme prior to submitting an application.

  1. How do I apply?
    Applicants should submit the full application along with a completed Proposal Review Form (Formerly Appendix A) via their IRIS profile to the Research Office 5 working days in advance of the deadline. Once the Research Office has reviewed and signed off on the application the applicant can submit to Enterprise Ireland. Please note that some Enterprise Ireland applications (eg. Commercialisation Fund Programme) require sign-off by the Office of Technology Transfer — in these cases, applicants should notify the Research Office of their intention to submit at least 10 working days in advance of the deadline.
  2. What is the overhead calculation?
    Please read the terms and conditions for the relevant scheme as overhead allowance differs from scheme to scheme.
  3. How do I calculate pension costs?
    In line with current proposals being considered by the Department of Finance (May 2011) provision needs to be made in respect of employer pension costs at 10% in proposals to both state funded research bodies and non-exchequer funded sources (e.g. industry and international).
  4. What salary scales do I use?
    As per Enterprise Ireland Terms & Conditions, please use UCC’s current researcher salary scales

Research Office Contact: Terri Deane t.deane@ucc.ie ext 2048

Is It Correct That I Can Undertake Consultancy Up To 20% Of My Time ?

Members of staff are expected to devote their primary professional loyalty, time and energy to their position with UCC. They may submit a request for consideration to undertake consultancy/ private work and this will be reviewed around how this might impact on the delivery of the member of staff’s College duties, how these activities serve the College interests, as well as the member of staff.

If agreed, Heads of Department/School or Unit are able to agree that no more than 20% (contracted hours) of the member of staff’s professional effort may be directed to outside work per annum (January to December).

Wellcome Trust

The Wellcome Trust have detailed FAQs for each grant scheme on their website: www.wellcome.ac.uk. Please review the relevant FAQs and terms and conditions for your chosen scheme prior to submitting an application.

 

  1. How do I apply?

    Most Wellcome Trust applications are made via their eGrants system unless otherwise specified. When you submit your application, it is not sent straight to the Wellcome Trust. Instead, it is logged on the administrative eGrants system that the Research Office has access to. The Research Office endorses the application and makes the final submission to the Wellcome Trust. It is critical that an applicant notifies the office of their intent to submit an application and the likely date of submission. Applicants should submit the full application along with a completed Proposal Review Form (Formerly Appendix A) via their IRIS profile to the Research Office 5 working days in advance of the deadline
  2. What is the overhead calculation?

    Wellcome Trust do not fund overhead costs.
  3. How do I calculate pension costs?

    In line with current proposals being considered by the Department of Finance (May 2011) provision needs to be made in respect of employer pension costs at 20% in proposals to both state funded research bodies and non-exchequer funded sources (e.g. industry and international).   
  4. What salary scales do I use?

    As per Wellcome Trust terms and conditions, please use UCC’s current researcher salary scales
  5. How do I comply with the Wellcome Trust Open Access policy?

    The Wellcome Trust requires that peer-reviewed original research papers which they have funded in whole or in part must be made available through UK Pub Med Central or PubMed Central repositories within 6 months of publication. UCC authors can upload the accepted version of a paper to CORA, the UCC institutional repository through their IRIS profile and UCC Library will ensure that it complies with the Wellcome Trust open access policy. The accepted version of a paper is the author-created version that incorporates referee comments and is the accepted for publication version. It is not the publisher created pdf which has typesetting, layout and branding incorporated.

    For any further queries, you can contact Breeda Herlihy, UCC Library x5109 cora@ucc.ie or review theWellcome Trust Open Access Policy

Research Office Contact: Patricia Deasy patricia.deasy@ucc.ie ext 3399 

Must I Seek Permission For Academic Related Activities ?

There is no requirement for you to seek authorisation for roles such as Examiners for Phd vivas, reviewing grant proposals, serving on panels and committees etc.

Science Foundation Ireland

SFI have detailed FAQs for each grant scheme on their website: http://www.sfi.ie/funding/grant-faq/

Click on the grant scheme from the list on the left-hand side navbar.  Please review the relevant FAQs and terms and conditions for your chosen scheme prior to submitting an application.

  1. How do I apply?
    Once you have reviewed the call documentation to check your eligibility to apply for that particular grant, you need to apply via SFI’s online grants and awards management system, SESAME.

    Please contact the SFI grant application administrator in the Research Office [Details below] with your contact details to be registered on SESAME. You only need to be registered once and can then apply for any open calls.  You will then receive a username, password and details on how to proceed.

    Applicants should submit the full application along with a completed Proposal Review Form (Appendix A) via their IRIS profile to the Research Office 5 working days in advance of the deadline
  2. What is the overhead contribution?

    Overheads with SFI are 30%. However, the administration of overhead funding is dealt with separately to the grant application. Therefore, do not include overheads in your budget or in the Appendix A document.
  3. How do I calculate pension costs?

    In line with current proposals being considered by the Department of Finance (May 2011) provision needs to be made in respect of employer pension costs at 20% in proposals to both state funded research bodies and non-exchequer funded sources (e.g. industry and international).
  4. What salary scales to use?

    Currently, SFI do not pay the salaries of lead applicants (or co-applicant salaries) except in their suite or recruitment programmes (ie Stokes, Research Professor, PIYRA).   For team member salaries, please refer SFI’steam member budgeting scales and their Grant Applications Budget Policy

Research Office Contact: Terri Deane t.deane@ucc.ie ext 2540

Is There A Minimum Number Of Days That Need To Be Declared ?

You are normally required to seek permission to undertake any work that is additional to your role with the College and has not been allocated by your manager, regardless of your contracted hours.

Environmental Protection Agency

The EPA has detailed terms and conditions for each grant scheme on their website: www.epa.ie. Please review the relevant FAQs (if any) and terms and conditions for your chosen scheme prior to submitting an application.

  1. How do I apply?

    Applications to the EPA are via an online eGrants system

    Applicants should submit the full application along with a completed Proposal Review Form (Formerly Appendix A) via their IRIS profile to the Research Office 5 working days in advance of the deadline. Once the Research Office has reviewed and approved the application, applicants can submit on the EPA eGrants system. 
  2. What is the overhead calculation?

    Overheads with EPA funding programmes are typically 30%.
  3. How do I calculate pension costs?

    In line with current proposals being considered by the Department of Finance (May 2011) provision needs to be made in respect of employer pension costs at 20% in proposals to both state funded research bodies and non-exchequer funded sources (e.g. industry and international).   
  4. What salary scales do I use?

    As per EPA terms and conditions, please use UCC’s current researcher salary scales

Research Office Contact: Lucy Wallis l.wallis@ucc.ie ext 1896

What Type Of Work Outside UCC Do I Need Permission For ?

You are normally required to seek permission to undertake any work that is additional to your role with the College and has not been allocated by your manager, regardless of your contracted hours.

IRIS FAQs

Consultancy F.A.Q.

Research and Innovation

Taighde agus Nuálaíocht

Office of Vice President for Research & Innovation 4th Floor Block E, Food Science Building UCC

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