FAQs

Amendment Requests

How do I make an amendment to my previously approved SREC Application?

For minor changes/amendments to previously approved applications the Committee ask applicants to complete the attached SREC Ethics Amendment Request Form 2020 and submit it to srec@ucc.ie 

  • quoting the Application Log Number which you would have been given on receipt of your original application and including the words "Amendment Request" in the email subject line
  • briefly summarising the requested amendment in the body of the email
  • attaching a copy of their amendment request form and any supplementary documentation (saved as one document)

The amendment request will be logged and sent to the original reviewers and the Committee will work to get the requests through the system as quickly as possible.

Autoethnographic and Ethnographic Research

Where can I find ethics guidance for Autoethnographic/Ethnographic Research?

Please refer to Ethics Guidance for Autoethnographic and Ethnographic Research for guidance on this topic.

Common Errors

What are the common errors made by applicants when completing the SREC Application form?

Applications are read by the SREC Coordinator prior to logging for review and if they are not completed correctly or completely they will be returned to the applicant. The idea is to have applications in the best possible shape prior to logging them and assigning to reviewers in the hope that the review process will proceed more smoothly. Below are some of the most common errors/omissions. 

  • Forgetting to complete the application checklist on page 1 and/or the Self Evaluation Checklist on page 3
  • Including 'interview questions' instead of Research Questions in answer to Q27
  • Not fully answering Q28 - eg not providing all required information such as, how participants will be recruited, inclusion/exclusion criteria etc. 
  • If excluding a certain cohort, for example under 18s, not showing how this will be done - for example a tickbox on the consent form
  • Failing to properly complete the declarations section on Q36 and/or forgetting to sign and/or obtain supervisors’ signature (if applicable) on the form (Q37)
  • Forgetting to include required supporting documentation such as data collection instrument (copies of questionnaires/interview questions as applicable), information sheet, consent forms, recruitment materials etc. which should be added to the end of the application form and scanned as one pdf
  • Not adequately addressing storage requirements on Q30 (see Electronic Data Storage Guidelines on the SREC form and also at this link Research Data Service: Storage & Backup During Research
  • Failing to proofread applications and supporting documentation prior to submitting
  • Different things being said in the application form than on the supporting documentation. Answers need to be consistent across all areas.

Covid 19 Pandemic: Guidance on the Ethics of Research Conducted in UCC in Light of the Covid 19 Pandemic

What is the UCC Guidance regarding Face-to-Face Research in light of the Covid 19 Pandemic?

All three UCC ethics sub-committees (AEC, CREC, SREC) are receiving and reviewing applications.Researchers must comply with all standard ethical and regulatory requirements, ensuring always, in line with basic ethical principles, that the benefits from the research outweigh any risks. This document relates only to additional requirements associated with the COVID-19 pandemic. Researchers are strongly advised not to conduct face- to- face research if possible and to use other modes of data collection, if appropriate, given the nature of the study. Ethics review is required for any project, which involves engagement with human subjects, either face- to- face or online. Please see Guidance re the Ethics of Research Conducted in Light of the Covid 19 Pandemic for more information.

Data Storage

Where/How can I safely store my Research Data?

For information on research data storage please see Research Data Service: Storage & Backup During Research

Financial Incentives in Research

Where can I find guidance on the use of Financial Incentives in research?

Please refer to Guidance on the Use of Financial Incentives in Research for guidance on this topic

Internet Research

Can I apply for ethical approval to conduct online research?

Please refer to Guidance Document for Conducting Research on Online Platforms for help and guidance on this topic

Online Interviews/Meetings

Please see information here on the UCC recommended platforms for conducting online meetings/interviews https://www.ucc.ie/en/avms/video-collab/#d.en.1124812 

Zoom

We realise that Zoom is available and widely used however we recommend that researchers review UCC's guidelines on Zoom usage when making a decision as to what platforms to use. Please see link here https://www.ucc.ie/en/avms/video-collab/zoom/ 

 

Survey Platforms

What Survey Platforms are approved for use by UCC researchers?

  1. The currently approved UCC survey platforms are MS forms and Google forms - information on this page Surveys
  2. Lime Survey - under review by UCC IT and currently not available for use
  3. Qualtrics - It may be possible to use Qualtrics if you have access via your School/Department

Survey Monkey is not currently an approved UCC survey platform

Vulnerable Persons

Where can I get guidance on conducting research with vulnerable populations?

For guidance around conducting research with Vulnerable persons please see Vulnerability Guidance Document

Research and Innovation

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Office of Vice President for Research & Innovation 4th Floor Block E, Food Science Building UCC

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