Procurement Value Thresholds

When to Tender

The Procurement and Contracts office is required to be involved with all purchases to ensure competitive tendering processes are carried out under the Department of Finance guidelines.

PROCUREMENT VALUE THRESHOLDS FOR GOODS, SERVICES AND WORKS

Threshold	Requirements
< €4,999	At least One Verbal Quotation Best Procurement Practice dictates that staff ensure they have a minimum of 3 quotes Should be confirmed by e-mail, fax etc
€5,000 - €24,999	Three written quotations from preferred vendors See Steps re Below Threshold Procurement guidance document: FC 05 Steps in Below Threshold Procurement
Cumulative or Single Value €25,000 - €214,999	National Tender Specification to be provided to Procurement Advertised for min 10 Working days Evaluated by both Procurement and User Awarded subject to standstill period of 14 days All purchases of goods and services are subject to a competitive tendering exercise which must be handled by Procurement. (The Procurement and Contracts Office should be contacted as early as possible in the process) See Tendering Process Flowchart guidance document: FC 06 Tendering Process Flowchart
Cumulative or Single Value €215,000 or more	EU Tender Specification to be provided to Procurement Advertised for 30 days Evaluated by both Procurement and User Awarded subject to standstill period of 14 days All Purchases of goods and services are subject to a competitive tendering exercises under European Procurement Procedures which must be handled by Procurement. (The Procurement and Contracts Office should be contacted as early as possible in the process)
Cumulative or Single Value €5,382,000	Major Works contracts exceeding this value are procured and managed by the Capital Projects Office, Building and Estates

Note: Staff will not require any quotations for contracted goods. For other purchases below €4,999k an e-mail or a noted reference to a catalogue price is required.

Note: ALL VALUES EXCLUDE VAT, Applicable from the 1st January 2020

Note: It is the Departments responsibility to retain all procurement records in relation to their procurement activities. These should be stored in a central location that may be easily retrieved at a later stage for auditing purposes.

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Procurement Value Thresholds

When to Tender

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