Guidance Note - Pay Code Charges

Guidance Note - Pay Code Charges


The Finance Office has undertaken a review of costs being charged by departments to Pay Codes.  It was noted that certain non-pay costs are in fact being incorrectly coded to pay codes thereby giving a false picture of the University's pay costs.



To help departments in determining what costs can be charged to pay, the following guidance note has been prepared.


Permitted charges to Pay Codes

  • Monthly charges generated by the Payroll System (COREPAY).
  • Charges from other institutions in respect of staff seconded to UCC from these other institutions.
  • Invoices from recruitment agencies for the cost of temporary staff seconded to UCC.
  • Payments made to visiting lecturers under the Visiting Lecturers, Honorariums and other Payments Policy issued by the Finance Office.  Note: Expense payments made to such visiting lecturers are to be charged to a non-pay code.
  • Staff Fee Concessions.


Expenses paid for reimbursement of mileage, subscriptions etc are to be charged to a NON-PAY charge code.


Under no circumstances should supplier purchase invoices, other than those identified above, be charged to Pay Codes.


If there is any doubt about where a cost should be coded to please ring the Financial Accountant at ext. 3043


University College Cork

Coláiste na hOllscoile Corcaigh

College Road, Cork T12 K8AF