Appendix 3 - Request for file closure

Appendix 3

UNIVERSITY COLLEGE, CORK

Information and Records Management System
Request for file closure

Procedure for file closure:

  1. Requests for file closure must be tendered on this form.

  2. Requests should be submitted to the staff member responsible for the closure of files.

  3. No other staff member may close files.

  4. Requests may be submitted in hard copy or via e-mail.

  5. The staff member responsible for the file closure will consider requests, and communicate decisions to the requester.

  6. One form must be used for each file whose closure is requested.

 To be completed by requester

File number:

File name:

 

Reason for closure: 
File at maximum thickness 
Matter complete
Other (specify)

Requester:

Date:

 

To be completed by the staff member responsible for file closure

Date file closed:

Previous volumes of file:

Subsequent volumes of file:

File closed by:

THIS FILE IS CLOSED. NO DOCUMENTS MAY BE ADDED OR REMOVED.

Office of Corporate and Legal Affairs

Oifig um Ghnóthaí Corparáideacha agus Dlíthiúla

1 st Floor, East Wing, Main Quadrangle,

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