Assessment Grading

Internal Boards and External Examiners

Internal Examination Boards, including the input of the External Examiner, must be held in advance of the institutional Examination Board for a programme. Marks for all students must be considered in full context of any mitigating or other circumstances of relevance to provide for provisional marks for consideration at the relevant institutional Examination Board.

Viewing of Scripts

Examination scripts are considered to be personal data. Students are entitled to request a hard/soft copy of this data at any point. All requests to access personal data must be addressed as soon as possible by Academic Units as per the Statutory Obligations of the University.

It is recognised that there will be variability in the practice of annotating examination scripts. Students who request their examination scripts must be advised as to whether the examination script they are requesting is ‘clean’ (as they submitted) or annotated. Annotations on an examination script, such as examiner comments, are considered to constitute non-severable personal data relating to the student's examination script and therefore should be included in the return of that examination script to the student (i.e. comments cannot be redacted, etc.).

The release of personal data is distinct from supervised structured viewing of examination scripts.

As per the Guide to Examinations Section 16 the viewing of scripts is available to all students and supervised structured viewing of scripts must take place as per Section 16 of the Guide.

Return of Marks

The date for the return of marks will be clearly indicated on the Examination Board schedule and on DMIS.

Once confirmed by the relevant authorised Departmental/School/Programme representative and the External Examiner(s), final, considered, marks must be returned by the date specified.

Click here for support for DMIS Mark Entry

Further information the return of marks to the SREO can be found in sections 13.1-13.4 of the Guide to Examinations and Assessments

University Examination Board Participation

University Examination Boards are the ultimate determining bodies for the recommendation of final student marks/judgements for approval by Academic Board.

It is:

  • essential that all those directly involved in examining a programme of study participate in the relevant University Examination Board
  • critical that participants are adequately prepared i.e. have downloaded and checked all relevant broadsheets in sufficient time prior to an Examination Board to fully consider the results and clarify any queries

In advance of the University Examination Board, in as far as is possible, any potential borderline cases, or students where personal/other circumstances may have impacted performance should be identified. In situations where the module/programme examiner is unable to attend, they must ensure that a fully briefed colleague, with the authority to make decisions (e.g. with regards potential addition of marks) is present with all relevant information readily available to them

Office of the VP for Learning and Teaching

Oifig an Leasuachtaráin Foghlama agus Teagaisc

East Wing, Main Quadrangle, UCC