OneDrive For Business
OneDrive for Business
Summary: This service provides networked/cloud storage facility for UCC staff to store and share work files.
Who to contact to use this service: E: firstname.lastname@example.org | T: (0)21 490 2120 | IT Services |
Contact to discuss this service: Christopher McElligott | E: email@example.com | IT Services |
Strategic Focus: Enabling Infrastructure Services
OneDrive For Business Service
OneDrive for Business provides network based storage where you can store and share your work files. This service also allows for short-term collaboration with UCC staff, students and external users. All UCC email users have a OneDrive for Business folder and can access it using their UCC email address and password. With OneDrive for Business, your files are stored in the cloud and not on your computer hard drive which allows you to access your documents from anywhere, anytime, and from any device once you have an internet connection.
What benefits does this service provide?
Anywhere, Anytime, Any device Access
Access your files from any device as long as you have an internet connection. Access your files anytime. You no longer need to store files on your computer hard drive or a USB pen drive or key. You can conveniently access your files on OneDrive for Business at any time, just logon with your UCC email address and password
Share Your Documents Easily
You can share any file you have on your OneDrive for Business with UCC staff, students and external users. By selecting the document and clicking on the share button, you can choose what users to share the file with. You no longer need to use email attachments to share files as you can send a link directly to the shared document. All files are private until you chose to share them and you can stop sharing them at any time.
You can edit documents in real-time, multiple users can edit a shared document at the same time. You can edit the document as you normally would and if others are concurrently editing the document, you will be alerted and shown what section they are working on. This allows you to see immediate updates to the shared document.
Restore Previous Version
You can view or restore previous versions of documents in OneDrive for Business as long as you have not turned off document versioning.
Access to MS Office Online
Free access to Office online, so it does not matter if the device you are using has MS Office installed or not, you will be able to use Office online through your OneDrive for Business account.
1TB of cloud storage available to you.
How to access OneDrive for Business
UCC staff can access OneDrive for Business by going to http://o365.ucc.ie
Use your UCC email address and password to logon
Who can I share my OneDrive for Business documents with?
You can share your OneDrive for Business files and folders with UCC staff, students and individuals external to UCC if you choose the share options “Anyone” or “Specific People” when sharing your files or folders. For individual’s external to UCC, You will need to send the link directly to the individual’s email address and the recipient must have a Microsoft Account to be able to access the shared link.
Additional Information on OneDrive for Business
- For best user experience we recommend that Windows 10 and Office 2016 are installed on your PC
- You should set your Regional Setting to “(UTC) Dublin, Edinburgh, Lisbon, London” so that all files reflect the local time for file created/modified parameters and Set Language to “English(Ireland)”
- Use good naming conventions for files and avoid the use of sub-folders in OneDrive Files View