Manage Permissions for a Delegate User in Outlook Client

Manage Permissions for a Delegate User in Outlook Client

A delegate automatically receives Send on Behalf permissions. By default, this means that the

delegate can read only your meeting requests and responses. The delegate isn’t granted permission

to read other messages in your Inbox.  However, if a delegate needs to work on other items of the

mailbox, his/her permissions can be changed as required. 

Click here for more information about Send on Behalf vs Sent As


1. Open Outlook on your PC.

2. Click the File tab.

3. Click Account Setttings.

4. Click Delegate Access.

 Set user up as a delegate to send on behalf of the mailbox owner

5. Select the name of the delegate for whom you want to change permissions, and then click 

    Permissions.  In this example, select Joe Blogs and click Permissions button.

Select delegate user from list of delegates

6. Change the permissions for any Outlook Folder that the delegate has access to, as required.

    In this example, the delegate is granted Reviewer(can read items) access to Inbox items.


7. Check the Automatically send a message to delegate summarizing these permissions check box

    to send a message to notify the delegate of the changed permissions.

8. Click OK


 Change Permissions to allow user to read Inbox items


In this example, the Permission Level granted to the delegate on Inbox Items was "Reviewer(can read items)"

see  Mailbox Delegate Permission Levels  for more information)


IMPORTANT NOTE: Sent Messages are saved to the Sent Items Folder of the Sender, click here for more information.


For Mac Users:  Please click here to learn how to Add and Manage delegates in Outlook 2016 for Mac




Go To How To Guide

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