EOL-Outlook Rule

Manage email messages by using rules

Step 1 – Open your Outlook Client

Step 2 - Create a Subfolder in Outlook

      • Right-click on your Inbox and select New Folder
      • In the Name field, type the name you want to call it; e.g. All Exchange Users

Create a Sub-folder in Inbox

Step 3 – Create Rule‌

      • Click the File tab

Open Outlook Rule

      • Click Manage Rules & Alerts

Outlook Manage Rules and Alerts

Step 4 - Specifying Rule Actions

      • In the Rules and Alerts dialog box, on the E-mail Rules tab, click New Rule

Specifying rule actions

      • Select a template, select the template that you want from the Stay Organized or Stay Up to Date collection of templates: e.g. Move message from someone to a folder
      • Click Next

Select the template that you want from the Stay Organized

      • Select condition(s), select the conditions that you want the messages to meet for the rule to apply; e.g. sent to people or public group 
      • Edit the rule description, click an underlined value for any condition that you added, and then specify the value; e.g., All Exchange Users
      • Click OK  
      • Click Next

Select the conditions that you want the messages to meet for the rule to apply

      • Select action(s), select the action that you want the rule to take when the specified conditions are met
      • Edit the rule description, click an underlined value for any action that you added, and then specify the value
      • Click OK
      • Click Next

Select the action that you want the rule to take when the specified conditions are met

Step 4 – It is an optional Step, you may ignore Step 4 and go to Step 5

      • Select exception(s), select any exceptions to the rule, and then click Next
      • Edit the rule description, click an underlined value for any exception that you added, and then specify the value
      • Click Next
      • Specify a name for this rule, enter a name
      • Setup rule options, select the check boxes for the options that you want

Step 5 – Click Finish 

      • Click OK
      • Note: By default, the new rule is turned on. To turn off the rule, clear the Turn on this rule check box

 

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