EOL-Outlook Rule
Manage email messages by using rules
- In this guide tutorial, it shows an example of how to set up a rule to put all exchange users into one folder
- Remember, you may create any rule that you prefer
Step 1 – Open your Outlook Client
Step 2 - Create a Subfolder in Outlook
- Right-click on your Inbox and select New Folder
- In the Name field, type the name you want to call it; e.g. All Exchange Users
Step 3 – Create Rule
- Click the File tab
- Click Manage Rules & Alerts
Step 4 - Specifying Rule Actions
- In the Rules and Alerts dialog box, on the E-mail Rules tab, click New Rule
- Select a template, select the template that you want from the Stay Organized or Stay Up to Date collection of templates: e.g. Move message from someone to a folder
- Click Next
- Select condition(s), select the conditions that you want the messages to meet for the rule to apply; e.g. sent to people or public group
- Edit the rule description, click an underlined value for any condition that you added, and then specify the value; e.g., All Exchange Users
- Click OK
- Click Next
- Select action(s), select the action that you want the rule to take when the specified conditions are met
- Edit the rule description, click an underlined value for any action that you added, and then specify the value
- Click OK
- Click Next
Step 4 – It is an optional Step, you may ignore Step 4 and go to Step 5
- Select exception(s), select any exceptions to the rule, and then click Next
- Edit the rule description, click an underlined value for any exception that you added, and then specify the value
- Click Next
- Specify a name for this rule, enter a name
- Setup rule options, select the check boxes for the options that you want
Step 5 – Click Finish
- Click OK
- Note: By default, the new rule is turned on. To turn off the rule, clear the Turn on this rule check box