Manage email messages by using rules

• In this guide tutorial, it shows an example of how to set up a rule to put all exchange users into one folder
• Remember, you may create any rule that you prefer

Step 1 – Open your Outlook Client

Step 2 - Create a Subfolder in Outlook

• Right-click on your Inbox and select New Folder
• In the Name field, type the name you want to call it; e.g. All Exchange Users

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Step 3 – Create Rule‌

• Click the File tab

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• Click Manage Rules & Alerts

Step 4 - Specifying Rule Actions

• In the Rules and Alerts dialog box, on the E-mail Rules tab, click New Rule

• Select a template, select the template that you want from the Stay Organized or Stay Up to Date collection of templates: e.g. Move message from someone to a folder
• Click Next

• Select condition(s), select the conditions that you want the messages to meet for the rule to apply; e.g. sent to people or public group 
• Edit the rule description, click an underlined value for any condition that you added, and then specify the value; e.g., All Exchange Users
• Click OK  
• Click Next

• Select action(s), select the action that you want the rule to take when the specified conditions are met
• Edit the rule description, click an underlined value for any action that you added, and then specify the value
• Click OK
• Click Next

Step 4 – It is an optional Step, you may ignore Step 4 and go to Step 5

• Select exception(s), select any exceptions to the rule, and then click Next
• Edit the rule description, click an underlined value for any exception that you added, and then specify the value
• Click Next
• Specify a name for this rule, enter a name
• Setup rule options, select the check boxes for the options that you want

Step 5 – Click Finish 

• Click OK
• Note: By default, the new rule is turned on. To turn off the rule, clear the Turn on this rule check box

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