Staff Orientation

Orientation Programme for Newly Appointed Staff

Participant Group: All Staff

Frequency: Once a Month & Orientation Cafe twice yearly

Dates: See below

Duration: 09:00 - 13:00

Facilitator: Department of Human Resources


Overview

Orientation aims to introduce new staff to the University, its structures, procedures and community. Although many people joining UCC will have experience of working practices in other universities, we recognise the need to familiarise all new staff with the UCC policies and practices, staff benefits and supports governing. The UCC Orientation programme also provides an opportunity for new staff to network and establish supportive relationships. The twice annual Orientation Cafe compliments & completes the regular Orientation programme. Attendance at both is required within twelve months of commencing employment in UCC.

The Orientation Booklet for New Staff is available via the Orientation web-portal at https://www.ucc.ie/en/hr/wellbeingdevelopment/stafforientation/ and is an essential resource for new staff; designed to provide information for the first few weeks in UCC.

At a local level, new staff should receive support from their Head of School/Department/Discipline, Department Manager and colleagues to develop a more detailed understanding of the work of the department and their job role. The opportunity to identifying any training and development needs should also be facilitated. To this end, a suggested “Local Orientation Checklist” has been included in the Orientation web-portal and Schools and Departments are encouraged to customise this to local requirements.

Content

  • Welcome & Overview of University Structures  & Governance
  • Staff Benefits & Supports
  • Payroll & UCC Financial System Briefing
  • Policy on the Employment and Career management structure for Researchers
  • Briefing from your Local HR Manager

Health and Safety Training & Orientation

(Please note: the following Health and Safety requirements must be completed in advance of attendance at Orientation)

It is a requirement that newly appointed employees complete the following Health and Safety training as part of orientation.  To enable speedy completion, this Fire Safety and Workstation Ergonomics module is offered online and can be accessed at the following link: https://www.ucc.ie/en/occupationalhealthandsafety/form-bank-&-schedule-(training)/ 

Newly appointed employees must also read the Health and Safety Office’s booklet, Overview of Safety, Health and Welfare at Work at UCC. 


Objectives

The objective of orientation is to help staff assimilate into their new role and surroundings as quickly as possible. Orientation is provided by UCC in three ways; i.e. local level introductions by the school/department, via an on-line web-portal and at a session organised by the Staff Welfare and Development section of the Department of Human Resources. 

For more information please see the Orientation site.


 

Orientation Dates 2018 - 2019

Date

Location

Time

Thurs 20-Sept-2018

North Wing Conference Room

09:00 - 13:00

Thurs 25-Oct-2018

North Wing Conference Room

09:00 - 13:00

Thurs 22-Nov-2018

Boole Library Seminar Room

09:00 - 15:00 (includes Orientation cafe)

Thurs 31-Jan-2019

North Wing Conference Room

09:00 - 13:00

Thurs 28-Feb-2019

North Wing Conference Room

09:00 - 13:00

Thurs 28-Mar-2019

North Wing Conference Room

09:00 - 13:00

Tues 30-Apr-2019

North Wing Conference Room

09:00 - 13:00

Thurs 20-June-2019

North Wing Conference Room

09:00 - 13:00

HR Orientation for Newly Appointed Heads

Participant Group:  Newly appointed Heads of Schools/Heads of Departments/Heads of Units


Dates: For programme topics & dates please see below

Duration: 4 x 2 hour sessions 

Times: 15:00 - 17:00

Facilitators: HR Managers


Programme Topics & Dates:

All sessions take place from 3 to 5pm in the afternoon.

Introduction to HR, Staffing & Recruitment, & Garda Vetting

Thurs 21 March

North Wing Conference Room

Performance Management 

Thurs 28 March

North Wing Conference Room

Handling Conflict, Managing Leavers

Weds 17 April

North Wing Conference Room

Leave & Sick Leave Management, Research HR, Staff Wellbeing

Thurs 2 May

North Wing Conference Room

 

Overview:

This programme run by UCC HR Managers is designed to introduce newly appointed Heads to the full range of HR policies and procedures which are relevant to their role in addition to exploring the role and responsibilities of the Head in relation to the following areas:

  • Staffing and Recruitment
  • Performance Management
  • Leave Management
  • Handling Conflict
  • Staff wellbeing and Support 

This programme which is in its fourth year has been developed based on feedback from newly appointed Heads on their requirements to be most effective in the HR aspects of their role.

It offers the opportunity to meet Heads from other areas of the University and to find out about the various HR supports that are available to them during their Headship.

Each participant is offered follow-up coaching as part of the programme.


 

Participant Feedback includes:

"Thank you for a very useful programme.  It has definitely helped me in my Headship role."

"The information on university processes, regulations and supports was very useful to me as a new Head."

"I gained an insight into the challenges of leadership in university management, assertiveness skills as well as a new network."


Contact: Staff Wellbeing & Development, ext. 3591

Updated: May 2017

Staff Wellbeing & Development

First Floor, Block E, Food Science Building, UCC, T12 YN60

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