Capital Accounting Office
The Capital Acccounting function, located within the Finance Office, has responsibility for
- The accounting and financial reporting of Capital Projects within UCC
- The preparation and submission on a timely basis of capital claims to the relevant funding bodies
- The maintenance of the UCC Central Fixed Asset Register.
Capital Projects Overview
Once a Capital Project is approved a new project code is assigned and set up on Agresso.
Capital Projects fall into two types of projects:
1. Projects that are managed by the Building and Estates office
These are typically large Buildings Projects
Examples would be the Western Gateway Building and the Maritime and Energy Research Building
These projects start with CA**** on Agresso
2. Miscellaneous Equipment Projects
These generally fall under HEA PRTLI and other funding programmes
These projects start with CM**** on Agresso
All capital projects are linked with a Capital Project Leader, Cost Centre and Authorised Signatory where appropriate.
Please contact Capital Accountant Eithne Beasley to set up a Capital Project Code.
Contact details- Email: firstname.lastname@example.org Tel: 021 4903550
Capital Projects Internal Reporting
The Capital Accounting Office prepares a Capital Progress Report for each meeting of the Finance Committee, reporting on all Capital Projects' Expenditure, Receipts, Budgets and Deficits to date with a detailed commentary on movement since the previous meeting.
Expenditure reports are issued to Buildings and Estates, the Bursar and the Finance Office, reporting Capital Expenditure by project
Monthly Capital Progress reports are emailed to Project Managers and Buildings & Estates reporting on all active Capital Projects. The reports provide details of expenditure versus budget and highlight the balance to spend
Capital Projects External Reporting
Funding Body Reports
Prepare and submit periodic Financial Reports to Funding Bodies in a timely manner, as requested
Review expenditure in line with Funding Bodies' terms and conditions
Overview and manage external audits from Funding Bodies and European Commission
Private Donor Reporting
Prepare and submit periodic Financial Reports to Private Donors to facilitate the drawdown of funding for UCC
Full compliance & co-operation with all Auditing Bodies and their staff