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Capital Accounting Office
The Capital Acccounting function, located within the Finance Office, has responsibility for
- The accounting and financial reporting of Capital Projects within UCC
- The preparation and submission on a timely basis of capital claims to the relevant funding bodies
- The maintenance of the UCC Central Fixed Asset Register.
Capital Projects Overview
Once a Capital Project is approved a new project code is assigned and set up on Agresso.
Capital Projects fall into two types of projects:
1. Projects that are managed by the Building and Estates office
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These are typically large Buildings Projects
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Examples would be the Western Gateway Building and the Maritime and Energy Research Building
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These projects start with CA**** on Agresso
2. Miscellaneous Equipment Projects
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These generally fall under HEA PRTLI and other funding programmes
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These projects start with CM**** on Agresso
All capital projects are linked with a Capital Project Leader, Cost Centre and Authorised Signatory where appropriate.
Please contact Capital Accountant Eithne Beasley to set up a Capital Project Code.
Contact details- Email: ebeasley@ucc.ie Tel: 021 4903550
Capital Projects Internal Reporting
The Capital Accounting Office prepares a Capital Progress Report for each meeting of the Finance Committee, reporting on all Capital Projects' Expenditure, Receipts, Budgets and Deficits to date with a detailed commentary on movement since the previous meeting.
Monthly Reports
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Expenditure reports are issued to Buildings and Estates, the Bursar and the Finance Office, reporting Capital Expenditure by project
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Monthly Capital Progress reports are emailed to Project Managers and Buildings & Estates reporting on all active Capital Projects. The reports provide details of expenditure versus budget and highlight the balance to spend.
Capital Projects External Reporting
Funding Body Reports
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Prepare and submit periodic Financial Reports to Funding Bodies in a timely manner, as requested
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Review expenditure in line with Funding Bodies' terms and conditions
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Overview and manage external audits from Funding Bodies and European Commission
Private Donor Reporting
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Prepare and submit periodic Financial Reports to Private Donors to facilitate the drawdown of funding for UCC
Audits
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Full compliance & co-operation with all Auditing Bodies and their staff