The Capital Acccounting function, located within the Finance Office, has responsibility for

• The accounting and financial reporting of Capital Projects within UCC
• The preparation and submission on a timely basis of capital claims to the relevant funding bodies
• The maintenance of the UCC Central Fixed Asset Register.

Capital Projects Overview

Once a Capital Project is approved a new project code is assigned and set up on Agresso.

Capital Projects fall into two types of projects:

           1. Projects that are managed by the Building and Estates office

• These are typically large Buildings Projects

• Examples would be the Western Gateway Building and the Maritime and Energy Research Building

• These projects start with CA**** on Agresso

   2. Miscellaneous Equipment Projects

• These generally fall under HEA PRTLI and other funding programmes

• These projects start with CM**** on Agresso

  All capital projects are linked with a Capital Project Leader, Cost Centre and Authorised Signatory where appropriate.

  Please contact Capital Accountant Eithne Beasley to set up a Capital Project Code.

  Contact details-    Email: ebeasley@ucc.ie     Tel: 021 4903550

Capital Projects Internal Reporting

The Capital Accounting Office prepares a Capital Progress Report for each meeting of the Finance Committee, reporting on all Capital Projects' Expenditure, Receipts, Budgets and Deficits to date with a detailed commentary on movement since the previous meeting.

Monthly Reports

• Expenditure reports are issued to Buildings and Estates, the Bursar and the Finance Office, reporting Capital Expenditure by project

• Monthly Capital Progress reports are emailed to Project Managers and Buildings & Estates reporting on all active Capital Projects. The reports provide details of expenditure versus budget and highlight the balance to spend

Capital Projects External Reporting

         Funding Body Reports

• Prepare and submit periodic Financial Reports to Funding Bodies in a timely manner, as requested

• Review expenditure in line with Funding Bodies' terms and conditions

• Overview and manage external audits from Funding Bodies and European Commission

   Private Donor Reporting

• Prepare and submit periodic Financial Reports to Private Donors to facilitate the drawdown of funding for UCC

   Audits

• Full compliance & co-operation with all Auditing Bodies and their staff

Useful links

• UCC Buildings & Estates
• UCC Procurement Services
• HEA Homepage (Capital Projects)
• Enterprise Ireland Homepage