Accounts Payable is responsible for the re-imbursement of all employee and external/visitor expense claims.

Employee Expenses

Click on the  link Travel and Expenses Policy 2021 for details of allowable expenses.

For information on how to claim expenses (and other expense-related queries) please click on How to Claim Expenses or Expense Claim Flowchart (55kB)

Approved Expense Claims received by Accounts Payable by 5pm on Friday will be included in the payment run, the following Friday, provided there isn’t a query on the claim.  Please allow 3 working days for the funds to reach your account.  

Any queries in relation to expense claims or the payment of expense claims should be directed to expenses@ucc.ie

Travel and Subsistence, Motor Travel Rates (advised by the Department of Finance)

For details of Travel and Subsistence Rates please click Domestic Subsistence Allowances 2020

For details of Motor Travel Rates please click Motor Travel Rates 2017 (323kB)

For details of Subsistence Allowances abroad please click Foreign Subsistence Allowance 2017 – amended 24 March 2017 (612kB) 

Visitors/External Examiners Expenses

Visitors/External Examiners should complete the relevant Expense Claim form. Completed forms must be approved by the designated signing authority in the particular Department. Approved forms should then be submitted to Accounts Payable to be processed and paid in line with the bi-monthly payment schedule.

The relevant Visitors/External Examiners Expense Claim form(s) can be accessed from the Form Bank

Please note that payments take approximately three working days to reach the destination bank account.

Currency Conversion

For currency conversion rates please click here

Travel Advance

Travel Advance Form (32kB)


Approval of Club Travel Invoices- Memo To Approvers

Approval of Club Travel Invoices - Memo to Approvers


Expenses Queries

All expenses related queries should be submitted to expenses@ucc.ie 

To submit an expense claim, click below to access Agresso:



Finance Office

North Wing, Main Quadrangle, University College Cork, Cork T12 K8AF