Student Exams FAQ's

NEW: How is my Extra Time facilitated in the online exams?

Extra time reasonable accommodation will be facilitated as follows:

  • The extra time will be provided at the end of your exams in Canvas.
  • Extra time for a 90 minutes exam is 15 minutes.
  • Extra time for a 180 minute exam is 30 minutes.
  • Every UCC student sitting online exams will be allowed an additional 20 minutes so that students can save and upload their work. (This is in addition to any extra time allocated as a reasonable accommodation.)

Example:

If your exam is 90 minutes long and you avail of 10 minutes extra time per hour you will receive an additional 15 minutes as well as the additional 20 minutes all students have been allocated - meaning you will have 125 minutes to complete your 90 minute exam.

  • Please note that if you submit your exam within your extra time and it appears as late you will not be penalised as long as the exam was submitted within the allocated time.  
  • The lecturers will take account your additional extra time allowances as all submissions are time-stamped.

If you have any additional queries please do not hesitate to email dssinfo@ucc.ie and we will respond to your query.  We can also speak to you via Google Meet if you prefer so please mention this in the email.

 

 

Will I have access to Exam Accommodations for my Online Exams?

Yes however as you will be taking your exam online the exam accommodations may need to be facilitated differently.  Please refer to the detail below and if you have any queries please contact the Disability Service at dssinfo@ucc.ie.  If you intend to use a device other than a computer running Windows it is critical that you contact us as soon as possible.

 

Please check back regularly as these FAQs are being updated on a ongoing basis.

 

Please note: You do not need to contact your lecturer regarding exam accommodations. 

10 mins Extra Time

 

Exam durations and reading time will remain as listed on the exam timetable unless otherwise specified by your Department/School. Your exam timetable is available on My Student Admin  An additional 20 minutes will be allowed so that all students can save and upload their work. 

 

If you normally get an additional 10 minutes extra time per hour for your exams this will be accommodated for your online exams in Canvas, extra time will be facilitated at the end of each exam.

Electronic Reader

 

For the end of Semester 2 exams that will take place online you will still be able to access an electronic reader.  As you will be sitting the exams remotely you can use Claro Read or Immersive Reader. 

Please note that as with previous exams the screen reader WILL NOT read equations or diagrams.

Claro Read would be the preferred option for an MCQ and either Immersive Reader or Claro Read can be used for Word documents.  Please refer to the link below for

 

The above recommendations are based on you using a computer running Windows.  If you plan to use another other device contact dssinfo@ucc.ie as soon as possible.

Scribe

A Scribe can work with you remotely using Microsoft Teams.  Please email dssinfo@ucc.ie to confirm this accommodation.  It is crucial that you familiarise yourself with Teams and O365 so please use the training material in the links below

 

The above recommendations are based on you using a computer running Windows.  If you plan to use another other device contact dssinfo@ucc.ie

SPLD Stickers (Yellow Stickers)

 

To ensure that your lecturer is aware of your Spelling and Grammar Waiver please copy the text below to the top of the word document with your answer:

 

I am registered with the Disability Support Service and I avail of a Spelling and Grammar waiver for my exams. Please see link to marking guidelines here https://www.ucc.ie/en/dss/publications/.

Human Reader

 

Transfer to an Electronic Reader

For the end of Semester 2 exams that will take place online you will still be able to access an electronic reader.  As you will be sitting the exams remotely you can use Claro Read or Immersive Reader. 

Please note that as with previous exams the screen reader WILL NOT read equations or diagrams.

Claro Read would be the preferred option for an MCQ and either Immersive Reader or Claro Read can be used for Word documents.  Please refer to the link below for:

The above recommendations are based on you using a computer running Windows.  If you plan to use another other device please contact dssinfo@ucc.ie 

Rest breaks 

Rest breaks will be accommodated in Canvas for a:

  • 90 minute exam the Rest Break will be 15 minutes in total 

  • 180 minute exam the Rest Break will be 30 minutes in total 

This is in additon to the 20 minutes that will be allocated to all students for uploading their exam.

Please contact the DSS at dssinfo@ucc.ie if needed.

 

Alternatives to 

Magnified Paper

 

 

As your exam will be online and you will be required to type your answers we recommend that you become familiar with Windows Magnification.  Link to video below

The above recommendations are based on you using a computer running Windows.  If you plan to use another other device please contact dssinfo@ucc.ie 

Voice Recognition

Dragon Naturally Speaking

Dragon will only be approved for students who have used it previously in exams and they access to a laptop with Dragon installed on it.

Please email dssinfo@ucc.ie to confirm this accommodation

C Pen

The C Pen is not an appropriate accommodation for online exams so for the Semester 2 exams we recommend that you use Claro Read or Immersive Reader. 

 

Claro Read would be the preferred option for an MCQ and either Immersive Reader or Claro Read can be used for Word documents.  Please refer to the link below for:

The above recommendations are based on you using a computer running Windows.  If you plan to use another other device please contact dssinfo@ucc.ie 

Coloured Paper

As your exam papers will be online we recommend you change the colour in Word.

How To Video Guides can be found here.

The above recommendations are based on you using a computer running Windows.  If you plan to use another other device please contact dssinfo@ucc.ie 

 

As the Semester 2 exams will be delivered online and students will be sitting them remotely the accommodations outlined below cannot be facilitated.  

CCTV

Special Chairs eg kneeling chair

Height Adjustable Desk

Noise Cancelling Headphones

Dictionary

 

Low Distraction Venue

 

 If you have any queries around this please contact dssinfo@ucc.ie .

 

If I use an electronic reader, will it read equations and diagrams?

Please note that as with previous exams the screen reader WILL NOT read equations or diagrams.

I am worried about having to type instead of write for my exams. Are there any resources available to help me improve my typing?

Touch-typing is an excellent skill to develop for all students but particularly for those students who have a difficulty with writing or simply large volumes of written work. While it can be tedious to learn it is well worth the effort. Short, frequent practice sessions prove the most beneficial – “little & often” – and this can help with the tedium.

Of course if you have a limited time in which to improve your touchtyping skills the more time you can give your daily touchtyping practice the better.

Here are some resources where games help the student to practice. Good practice when learning to touch-type is to cover the student's hands to ensure that they stay looking at the screen and simply teach their fingers where the keys are without looking at the keyboard. A scarf, tea towel or some kitchen roll can suffice for this.

 This UCC video has some useful Touchtyping Advice & Resources. Please view it and then access the resources referred to from the links below:

https://ucc.hosted.panopto.com/Panopto/Pages/Viewer.aspx?id=1e2ada1b-2c47-437b-9558-f69a5507afa3

This free site will monitor your progress  http://www.typing.com/ 

 

USING DICTATE, SPEECH-TO-TEXT, FOR ONLINE EXAMS

You can also choose to dictate your exams, rather than type, by using a speech-to-text option. Please make sure to practice this before using this option for your exams.

Here is a video guide to using Dictate speech-to-text in Office 365:

https://ucc.cloud.panopto.eu/Panopto/Pages/Viewer.aspx?id=2f165107-390c-42fb-a892-ab9100e9661c

 

How do I set up an Exam Venue at home?

 

Setting up an Exam Venue at Home

Set up the exam room well in advance of the exam starting. Make sure your Laptop is plugged in and the socket switch is on.  Also ensure that your laptop is fully charged

Remove as much clutter from the desk area as possible. All unnecessary materials should be placed outside the room for the duration of the examination so as to avoid any distractions.

Set up lighting to your preference, by locating near a window if you prefer natural light, or setting up in a dark space with lamp lighting.

Desks should be placed facing blank walls where possible. This can help reduce visual distraction.

Make sure housemates/family are aware that you are sitting an examination, to reduce distractions during this period as much as possible.

Here is a link to a 3 minute mindfulness video, this can be practised during this period and prior to an exam;

Insight App

You may need to download the app, and search Jean O’Hanlon, and complete her 3 minute breathing space.

If possible, use a room away from the kitchen and common seating areas. If you are in a bedroom, consider using a table and chair instead of the bed.

Earplugs can helpful or low-level white noise on Youtube or Spotify may be effective if in a noisy environment. Or if you have noise reducing headphones, consider using those.

 

Disability Support Service

Seirbhís Tacaíochta do Dhaoine faoi Mhíchumas

Room 1.43, Access and Participation, First Floor, The Hub, Main Campus, University College Cork., T12 YF78

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