Student Exams FAQ's

Extra Time in Exams

Extra Time as a reasonable accommodation only applies:

  • where an exam is 60 minutes (from exam start to finish) or more
  • to an exam that is under 4 hours in duration

 

If you have any additional queries please do not hesitate to email dssinfo@ucc.ie and we will respond to your query. 

 

 

 

In-Person Examinations

Alternative Exam Accommodation

Details

Extra Time (10 minutes per hour)

Extra time will be provided at the beginning of your exam time.

Extra time for a 60 minute exam is 10 minutes

Extra time for a 90 minutes exam is 15 minutes.

Extra time for a 180-minute exam is 30 minutes.

Example:

If your exam is 90 minutes long and you avail of 10 minutes extra time per hour you will receive an additional 15 minutes. So, if you exam is listed on your timetable as beginning at 9:00am and is 90 minutes long you will be starting you exam at 8:45.

Please note you must arrive at your assigned exam venue minimum 30 minutes before your exam is due to start to facilitate the additional time which will take place at the beginning of the exam session.

On occasion departments will give additional reading time to everyone in a class, this will also be at the beginning of you exam and will be listed with various symbols on your timetable

 

Department Allocated Reading Time

On occasion your Department may give reading time. A symbol beside your module code on your exam timetable will signify this. The amount of time given by the Department for each symbol will be at the end of your timetable. Reading time begins before the official start time of your exam i.e. if you have 15 minutes reading time and your exam is at 9.00am and you have DSS extra time, your exam will now begin at 8.30am to allow for this reading time. 

Reading Time + DSS Extra Time + Exam Duration.

 

SPLD Stickers

The Spelling and Grammar Waiver sticker is to be placed on the front cover of each exam booklet you use. This will be the case if you are writing or typing your exams in the computer lab. The stickers can be collected from the Access UCC reception via booking. Click here to book equipment collection  

Coloured Paper

Disability Support are providing colours overlays for the Summer Exams, these come in red, blue, green, and yellow. These can be collected from the Access UCC reception via booking.  Click here to book equipment collection

Cpens

C Pens are a type of assistive technology used in examinations.

Please watch the below instructional videos

It is your responsibility to bring the Cpen and headphones to each exam session with you, and to ensure that the C Pen is fully charged. You are not able to use ear buds or wireless headphones with the C Pen, headphone must have a standard headphone jack to work.

These can be collected from the Access UCC reception via booking.  Click here to book equipment collection

Noise Reduction Headphones

Noise reduction headphones can be used during end of term examinations, to provide a reduced distraction environment. They can be collected from the Access UCC reception area via booking Click here to book equipment collection

Typing your Examination

Students who will be typing their exams will either be in the Computer Lab (Boole Basement), or in a separate venue using a laptop (venue will be listed on your timetable) Please watch the video below which will go through all aspects of typing for your examinations.

Video on procedures for students who type their exams

 

Electronic Reader

Students who will be using an electronic reader for their summer exams will be required to bring headphones to each exam session. Please note these headphones must have a standard headphone jack and cannot be wireless headphone or ear buds.

Please watch the video below which will go through all aspects of using an electronic reader.

video on how to use ClaroRead to read your exam paper aloud to you in your in person exams in Summer 2022

Scribe

Your scribe will meet you at your exam venue and will write your answers for you during the examination.

If you feel you would like to attend a simulation of how the in person scribe will be facilitated please email dssinfo@ucc.ie

Dragon Naturally Speaking

Dragon will only be approved for students who have used it previously in exams and they have access to a laptop with Dragon installed on it.

Special furniture

If special furniture has been identified as one of your alternative exam accommodations, the furniture will be at your venue for each of your exams. If you have any difficulty with the furniture at any point during an exam, please let a staff member know immediately.

Online Examinations

Online exam accommodations may need to be facilitated differently to in-person exams.  Please refer to the detail below and if you have any queries please contact the Disability Service at dssinfo@ucc.ie.  If you intend to use a device other than a computer running Windows it is critical that you contact us as soon as possible.

Please note: You do not need to contact your lecturer regarding exam accommodations. 

Extra Time (10 minutes per hour)

 

Extra time will be facilitated as follows:

  • The extra time will be provided at the end of your exams in Canvas.
  • Extra time for a 90 minutes exam is 15 minutes.
  • Extra time for a 180 minute exam is 30 minutes.
  • Every UCC student sitting online exams will be allowed an additional 20 minutes so that students can save and upload their work. (This is in addition to any extra time allocated as a reasonable accommodation.)

Example:

If your exam is 90 minutes long and you avail of 10 minutes extra time per hour you will receive an additional 15 minutes as well as the additional 20 minutes all students have been allocated - meaning you will have 125 minutes to complete your 90 minute exam.

  • Please note that if you submit your exam within your extra time and it appears as late you will not be penalised as long as the exam was submitted within the allocated time.  
  • The lecturers will take account your additional extra time allowances as all submissions are time-stamped.

 

Reading Time

On occasion your Department may give reading time. A symbol beside your module code on your exam timetable will signify this. The amount of time given by the Department for each symbol will be at the end of your timetable. Reading time begins before the official start time of your exam i.e. if you have 15 minutes reading time and your exam is at 9.00am, your exam will now begin at 8.45am to allow for this reading time. If you also receive extra time from DSS this will be at the end of your exam. How this works:

Reading Time + Exam Duration + DSS Extra Time + 20 minutes upload and saving.

Please Note: If there is no symbol beside your module code then your department has not allocated reading time for your module

Exam durations and reading time will remain as listed on the exam timetable unless otherwise specified by your Department/School. Your exam timetable is available on My Student Admin  

 

Electronic Reader

 

As you will be sitting the exams remotely you can still access electronic readers such as Claro Read or Immersive Reader. 

Please note that as with previous exams the screen reader WILL NOT read equations or diagrams.

Claro Read would be the preferred option for an MCQ and either Immersive Reader or Claro Read can be used for Word documents. 

Immersive Reader: available in Office 365  

ClaroRead: To download this software you need to first self-enrol in the DSS canvas module (if you aren't already enrolled). You can do this by using this link: https://ucc.instructure.com/enroll/WBKEF9

Then go to the Assistive Technology Section and into the information on ClaroRead

Please refer to the links below for short videos on how to use:

The above recommendations are based on you using a computer running Windows.  If you plan to use another other device contact dssinfo@ucc.ie as soon as possible.

Scribe

A Scribe can work with you remotely using Microsoft Teams.  Please email dssinfo@ucc.ie to confirm this accommodation.  It is crucial that you familiarise yourself with Teams and O365 so please use the training material in the links below

 The above recommendations are based on you using a computer running Windows.  If you plan to use another other device contact dssinfo@ucc.ie

SPLD Stickers (Yellow Stickers)

 

To ensure that your lecturer is aware of your Spelling and Grammar Waiver please copy the text below to the top of the word document with your answer:

 

I am registered with the Disability Support Service and I avail of a Spelling and Grammar waiver for my exams. Please see link to marking guidelines here https://www.ucc.ie/en/dss/publications/.

 

Alternatives to 

Magnified Paper

 

 

We recommend that you become familiar with Windows Magnification.  Link to video below

The above recommendations are based on you using a computer running Windows.  If you plan to use another other device please contact dssinfo@ucc.ie 

Voice Recognition

Dragon Naturally Speaking

Dragon will only be approved for students who have used it previously in exams and they access to a laptop with Dragon installed on it.

Please email dssinfo@ucc.ie to confirm this accommodation

C Pen

The C Pen is not an appropriate accommodation for online exams so we recommend that you use Claro Read or Immersive Reader. 

Immersive Reader: available in Office 365

ClaroRead: To download this software you need to first self-enrol in the DSS canvas module (if you aren't already enrolled). You can do this by using this link: https://ucc.instructure.com/enroll/WBKEF9

Then go to the Assistive Technology Section and into the information on ClaroRead

Please refer to the links below for short videos on how to use:

The above recommendations are based on you using a computer running Windows.  If you plan to use another other device please contact dssinfo@ucc.ie 

Coloured Paper

You can change the colour in Word.

How To Video Guides can be found 

The above recommendations are based on you using a computer running Windows.  If you plan to use another other device please contact dssinfo@ucc.ie 

 

The following accommodations outlined below cannot be facilitated for online exams.  

CCTV

Special Chairs eg kneeling chair

Height Adjustable Desk

Noise Cancelling Headphones

Dictionary

 

Low Distraction Venue

Disability Support Service

Seirbhís Tacaíochta do Dhaoine faoi Mhíchumas

Room 1.43, Access and Participation, First Floor, The Hub, Main Campus, University College Cork., T12 YF78

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