Information for UCC Staff

What is the Disability Support?

We provide academic supports to students with disabilities in University College Cork. Our Ethos is around empowering students to become independent and to allow them to develop skills that are transferrable to the workplace. We currently have over 1800 student registered with us across all disability categories. 

Information Relating to Panopto

The provision of recordings of lectures for disabled students is considered a reasonable accommodation under the Equal Status Acts 2000-2018. UCC is very much committed to empowering all students. In light of Universal Design principles, we want to ensure an equitable experience for all students. Therefore, we encourage all staff, where possible, to record lectures and make them available to the entire group. However, it is at your discretion to make them available solely for students with disabilities.
 
How to know who in your class is registered with Disability Support?
DMIS will allow you to identify which students in your class are registered with Disability Support and includes information regarding their exam accommodations. 


A User Guide on how to access this detail can be accessed here.

We want to draw your attention to the following: 

  1. Page 15                             2.2 Report #1 – DSS Registrations
  2. Page 16 & 17                    2.3 Report #2 – DSS Registrations - Advisory & Exam Info – By Module

 

  • The DSS Tag does not automatically mean students receive exam accommodations, and it is essential to look beyond the tag. Refer to report #2.
  • Report #2 lists the Disability Advisor currently supporting a student.
    • If you have any queries or concerns about that student, don't hesitate to contact the Advisor if you want to discuss further.
  • Class lists should be run in advance of all continuous assessment and end-of-semester exams as we are constantly registering students and updating ITS, which will impact the class lists.
  • Extra time is only approved for exams over 60 minutes. The norm for extra time is 10 minutes per hour; however, in a small number of cases, it could be 20 minutes per hour.
  • Any queries regarding screen readers or other software needed by students can be referred to the DSS.

 
Recording your lectures – UCC supports
The Disability Support team no longer support or centrally manage the recording of the lectures, this is because the software used is no longer available. Over the past two years, we have all become more familiar with recording our lectures or Teams meetings.
 
UCC has many support available.  Please see some options below:

  1. Training sessions and support via “Teaching Today in UCC”
  2. Weekly drop-in support (Monday @ 11 am via Teams)
  3. Additional administrative support to configure your sharing settings with Disability Support registered students.

** To apply for additional support with setting up permissions, you can request it here

What kind of disabilities do you support?

We currently support the following disability categories: 

  • Students with Physical Disabilities  
  • Students with Sensory Disabilities – Deaf / Hard of Hearing and Blind / Vision Impaired 
  • Students with Significant On-Going Illnesses 
  • Students with Mental Health Difficulties 
  • Students with Specific Learning Difficulties such as Dyslexia
  • Autistic students. 
  • ADD, ADHD and Dyspraxia 
  • Students with Neurological Conditions 

How can students register?

A walk through of how students can register with the DS can be found here:  

https://www.ucc.ie/en/dss/registerwithdss/ 

Do students need specific documentation to register with the Disability Support?

Yes, students are required to provide documentation to verify their disability from a consultant/ relevant specialist. This is in keeping with the national scheme and the information on the types of accepted documentation can be found here: https://accesscollege.ie/dare/providing-evidence-of-your-disability/ 

We do not accept GP letters 

If a student does not have the necessary documentation to register with the DS – how can I help them?

There are several resources that we have made available to all students in UCC:

  • Sensus access 
  • Immersive reader 
  • X-mind 

 

Do the students know that I can see they are registered with the DS?

Yes. The students know that you can see the reasonable accommodations that have been identified for them as part of their needs assessment. This is a condition of their registration, but they also know you cannot see why they are registered.  

What’s the story with extra time?

  • Only students with extra time beside their name should be allocated extra time 
  • The norm for extra time is 10 minutes per hour  

I’m giving my class an in-class test soon – what do I need to do?

First, download an updated list. If the exam is over 60 minutes you then need to check who is entitled to extra time. If the exam is 60 minutes or less, you don’t need to do anything.

What if it says that the student needs a screen reader for example?

It’s the students responsibility to let the DSS know this. Any student that requires reasonable accommodations (outside of extra time) has been instructed to contact the DSS no later than 10 days before their in-class exam to arrange.  

If we require assistance from you to organise a reasonable accommodation (outside of extra time) - we will contact you. 

It says the student is entitled to a spelling and grammar waiver- what does this mean?

For the most part all students registered with the DSS are encouraged to use software to support their spelling and grammar for their assignments. 

The spelling and grammar waiver only applies to timed exams where it may not be possible to devote the time needed to correcting their spelling and grammar. 

In exceptional circumstances, some students with a 118,117, 116 or earlier may have what used to be known as a cover sheet, and they may submit this with their assignments. You can accept this.  The use of a cover sheet has now been phased out. 119 and onwards students are expected to use technology for their assignments.

I’ve a student going on Placement is there anything I should do?

All students on professional courses who are going out on placement are told they should have a needs assessment for placement. They are encouraged to link with their department to obtain the core competencies that they will be required to meet, and then to make an appointment with their advisor. The advisor will then make recommendations for reasonable accommodations on placement. The student is given a copy of their placement needs assessment and it is up to them to share this with the relevant staff on placement.  

In some cases it may be necessary to have a three way conversation between the DSS, the student and the placement stakeholders before the student commences placement. The DSS will contact the department to request this.  

 

Exam Guidelines Infographic

Exam Guidelines Infographic

Disability Support Service

Seirbhís Tacaíochta do Dhaoine faoi Mhíchumas

Room 1.43, Access and Participation, First Floor, The Hub, Main Campus, University College Cork., T12 YF78

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