Vidyo, Personal Video Conferencing in UCC
HD Video collaboration is now possible using your Windows or Mac computer. University College Cork has signed up to a service run by the HEAnet in partnership with a company called Vidyo.
How can Vidyo benefit me?
This service allows you and your department to participate remotely in meetings, lectures and workshops, sharing any content you wish, using only your computer and a web camera.
Vidyo enables you to schedule meetings using Outlook, invite guests by email, record the meeting and stream the meeting live to hundreds of participants. It facilitates collaboration between participants using HD video, wherever they are in the world.
Once an account is activated, a virtual meeting room is created specifically for that account. Participants with user accounts can create their own meetings and invite participants by sending them an email link to the meeting.
The process of creating personal accounts is automated. All you need to do is follow the steps below. You can download a full user manual here.
Downloading the Software and Logging In
Enter your UCC email address as the user name and the Password is your central domain password (the password you use to login to your computer each day) and download the software.
Follow the steps illustrated below to download the software
You can also see video instructions on how to do this here.
For Subsequent Logins
Go to http://ucc.dvc.heanet.ie. However for subsequent logins you do need to have the software already open (You can do this as illustrated below or by searching for "Vidyo" in the search box in Windows Start menu)
Vidyo Extension for Microsoft Outlook
The Vidyo Extension for Microsoft Outlook 2003, 2007, 2010 and 2013 will create a shortcut button on your Outlook tool bar which will enable you to add your Vidyo conference room to your meeting invitations with a single click.
Make a Call
Person to Person
You may contact people directly if they are registered on the system. By typing in their name into the search box you will be presented with options  Select the correct one . Please note there is a common directory across all colleges registered with the HEAnet. You may call someone directly  or call into their virtual room  as appropriate. See video instructions on how to do this here.
Make a call to a HEAnet Virtual Conference room
Many people are invited to a video conference or a meeting with other University groups in a HEAnet virtual conference room. Each University has a number of rooms available for their use. HEAnet provides these virtual meeting rooms free of charge.
The number of the HEAnet virtual room can appear in two different ways. As an IP number or as a GDS number
- As an IP: Dial 188.8.131.52#xxx or
- As a GDS: Dial 003530110051xxx
Where xxx is the Virtual room number you want to dial at the HEAnet, for example, at AVMS we have access to room 209. So the IP number above reads 184.108.40.206#209 and the GDS reads 003530110051209.
Make a call to, or call from a legacy Video Conferencing system
When calling a legacy Video Conferencing room (older room-based video conferencing systems are called legacy systems) the room numbers can be presented in two ways, as an IP number or a GDS number.
So the numbers would look something like this,
- As an IP: 220.127.116.11 or
- As a GDS: 003530110051
Enter the number as shown and then press the Call button.
Receiving a call from a Legacy Video Conferencing system
The party who is calling you will need to use the following IP number 18.104.22.168##xxxx Where xxxx is your extension number, listed under your contact information. You must be connected to your virtual room for this to work.
In the example above Tony Belle’s extension number is 102325443.
So the number someone would dial for Tony Belle, will read 22.214.171.124##102325443
Invite people by email to your own Virtual Room
Each account holder has access to their own virtual meeting room. You may invite up to 15 people to attend a Meeting or Lecture in this virtual meeting room. You can access the room by following the steps below. See video instructions on how to do this here.
One of the main advantages of Vidyo is You can invite anyone who has an internet connection, a computer and a web camera to a meeting. They need no special software only an invitation.
So once you have entered the room, you can invite people by email. That email will contain all the necessary information to connect. See video instructions on how to do this here.
Recording your meeting
Vidyo also allows you the ability to record your, conference meeting or lecture for reviewing or sharing later.
You can do this in two ways
1. Right click on the vidyo icon on the right hand side of the system tray and select Manage Account.
Select Control meeting on the top right hand corner of your screen as illustrated below. The Record meeting button will appear on the bottom right. Please note this button will only be highlighted when in a call. User Guide 2.2A
2. Click on the view participants tab.
This will open the control meeting Panel as illustrated below. Click on Launch Control Meeting Panel tab as indicated by the arrow in the illustration below. This will launch the Launch Control Meeting page illustrated above in a new browser window. The Record meeting button will appear on the bottom right. Please note this button will only be highlighted when in a call.
Download a copy of the User Guide 2.2A
|View a list of all conference participants and chat with them individually; invite participants to the conference.|
|Chat with all participants as part of the conference group chat.
Select how to view the participants’ video windows during the conference and control the maximum no of windows.
|Enter and Exit full screen mode.
|||Select the application or screen you want to share in
Toggle among the applications or screens that are being shared during the conference
Toggle self view preferences
Show or hide (switch on and off) the video feed from your camera
Mute, unmute, and control your speakerphone volume
Opens the settings Page
Central Rooms with Video Conferencing
Central Rooms with Video Conferencing
WGB 2.31 (Note: This system is self-service, instructions sheets are in the room)
Please contact Room Bookings for this.
Note: There is currently no Video Conferencing system in operation at AVMS offices