Teams Live Event

Teams Live Events is an extension of Teams meetings, enabling you to produce events for large online audiences with more control over video, audience interaction, and reporting. Live Events facilitate up to 10,000 attendees, so they are perfect for larger group events. They also facilitate a specially designed Q&A chat box, where you or another event producer can answer queries in real time, either privately or publicly. It's recommened to do a practise run to familiarise yourself with Live Events.

    1. Open your calendar.
    2. On the top right, select New meeting > Live event.

      Screenshot of selecting the Teams Live Event Button
    3. Add the meeting title, date and time information, and details.
    4. On the right, select your own role (presenter/producer). Producers are the organisers of the meeting and they curate the live meeting, sending presenters to the live feed and answering questions. Presenters are the people who will present.
    5. Add presenters via their email, external presenters can be added in the same way.Screenshot of selecting external Presenters
      Tip: if you intend to feature a Q&A, it is advisable to have at least one additional producer to manage that aspect while you present.
    6. Select Next.
    7. Under Live event permissions, choose who can attend your live event.
      Shows Live Event preferences
      • People & groups: add people individually via email.
      • Org-wide: will allow people within UCC to join, requires a UCC sign in.
      • Public: allows access to anyone, no UCC sign in required.
    8. Important: The Q&A feature is set to off by default. If you wish to include a Q&A, ensure you tick the Q&A checkbox.
      You can also choose whether the event is recorded and made available to attendees (or just producers and presenters) after the fact. An Attendee engagement report is included by default. This is very useful after the fact for pulling statistics from and the full Q&A.
    9. Select Schedule
      Screenshot of attendee link
    10. The attendee link is a unique code that can be copied from here and shared via whatever correspondence you issue inviting attendees (e.g. email or Canvas.).
    11. For more information on how to run Teams Live Events, see this video guide from Microsoft


    Audio Visual Media Services

    Seirbhísí Meán Closamhairc

    Áras na Laoi, University College Cork, Cork, Ireland