UCC Men’s Hockey Club Constitution

     
  1. The name of the club shall be the National University of Ireland, University College Cork Men's Hockey Club. Working title of the club shall be UCC Men’s Hockey Club.

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  2. The membership of the club shall be confined to students, staff and graduates,members of the Academy and students from CIT.

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  3. The rules governing subscriptions and accounts shall be those laid down by the Joint Board. Subscriptions shall be set by the out going committee and approved at the AGM. Subscriptions shall be payable in the first month of the Michaelmas term. Any change in subscriptions requires a 2/3 majority at the AGM.

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  4. The officers of the club shall be: Captain, Honorary Secretary, Honorary Treasurer, Fixtures Secretary, Equipment Officer, PRO, Social Secretary and a First Year Rep.

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  5. A committee consisting of the officers in Rule 4 and the team Captains shall conduct the ordinary business of the Club.

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  6. At all meetings, the Captain or Senior officer present will have an ordinary vote as well as a casting vote. Hierarchy of Senior Officers is Hon. Treasurer, Hon. Secretary, and Fixtures Secretary. Quorum for a valid committee meeting is 2/3 of the committee.

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  7. The officers shall be elected at the Annual General Meeting, which will be held in the last week of Trinity Term. Nominations shall be made at the meeting and all nominations, which have been duly seconded, will be balloted on.

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  8. All motions to be submitted to the Annual General Meeting shall be sent to the Honorary Secretary in writing and signed by the proposer and seconder, at least 2 days before the meeting, and will be first considered by the committee.

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  9. Any member speaking for or against shall first address the chair. Any member failing to do so shall be out of order.

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  10. The Honorary Secretary, on the notice boards and web page, shall post notices announcing the Annual General Meeting at least 3 days before the date of the meeting.

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  11. Extraordinary General Meetings shall be summoned at any time on the instructions of the Committee or within 5 days of the Honorary Secretary receiving a written request for such a meeting, signed by at least 10 paid up members of the club, and stating the business to be considered.

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  12. The committee shall have full power to make regulations concerning the duties of members of the Club and to suspend, fine, or in any other way penalise any member who ignores any instructions. Any member who is penalised has right to plead his case to the Athletic Union.

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  13. The committee shall have full power to appoint sub-committees and to co-opt members for special purposes. They shall also have full power to fill all vacancies, which may occur between two annual meetings.

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  14. The Captain or his deputy shall have full control during both matches and practices.

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  15. Any officer or member of the committee absent from two successive meetings without legitimate excuse shall automatically cease to hold any office in the club or committee.

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  16. Only those present and fully paid up shall the right to vote at the Annual General Meeting.

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  17. Only those present at the Annual General Meeting shall be eligible to contest election for office unless an adequate excuse for absence is given and is acceptable to 2/3 of the members present.

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  18. Agenda for the Annual General Meeting shall be as follows: Minutes, Honorary Secretary's Report, Honorary Treasurers Report, Election of Officers, Motions, AOB..

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  19. In-coming Officers assume their positions on the 1st of June following the Annual General Meeting.

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  20. 1st Year Rep shall be co-opted on to the committee as early as possible in Michaelmas Term.

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  21. Alterations in or additions to this constitution, shall be made only at a general meeting, and must obtain the votes of at least 2/3 of the members present.

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  22. An Honorary Club President shall be co-opted by the committee. President’s term of office shall be for two years.