F.A.Q.

The EPA has detailed terms and conditions for each grant scheme on their website: www.epa.ie. Please review the relevant FAQs (if any) and terms and conditions for your chosen scheme prior to submitting an application.

1. How do I apply?
   
   Applications to the EPA are via an online eGrants system
   
   Applicants should submit the full application along with a completed Appendix A form to the Research Office 5 working days in advance of the deadline. Once the Research Office has reviewed and approved the application, applicants can submit on the EPA eGrants system. 
2. What is the overhead calculation?
   
   Overheads with EPA funding programmes are typically 30%.
3. How do I calculate pension costs?
   
   In line with current proposals being considered by the Department of Finance (May 2011) provision needs to be made in respect of employer pension costs at 20% in proposals to both state funded research bodies and non-exchequer funded sources (e.g. industry and international).   
4. What salary scales do I use?
   
   As per EPA terms and conditions, please use UCC’s current researcher salary scales

Research Office Contact: Lucy Wallis l.wallis@ucc.ie ext 1896

The HRB have detailed terms and conditions for each grant scheme on their website: www.hrb.ie. Please review the relevant terms and conditions for your chosen scheme prior to submitting an application.

1. How do I apply?
   
   Applications to the HRB are made via the eGrants Management System
   
   Applicants should submit a hard copy of the full application along with a completed Appendix A form to the Research Office for review and signature 5 working days in advance of the deadline. Once the Research Office approves the application and signs the signature page the PI then submits the application to the HRB via the eGrants management system.
2. What is the overhead calculation?
   
   Overheads are not available with every HRB funding programme. Also, the level of overhead may differ depending on the type of proposed research (for example, is it a desk-based study or a lab-based study?) Please read the relevant call documentation. 
3. How do I calculate pension costs?
   
   In line with current proposals being considered by the Department of Finance (May 2011) provision needs to be made in respect of employer pension costs at 20% in proposals to both state funded research bodies and non-exchequer funded sources (e.g. industry and international).   
4. What salary scales do I use?

As per HRB terms and conditions, you should use the IUA salary scales.

Research Office Contact: Lucy Wallis l.wallis@ucc.ie ext 1896

The IRCHSS have detailed FAQs for each grant scheme on their website: www.irchss.ie. Please review the relevant FAQs and terms and conditions for your chosen scheme prior to submitting an application.

1. How do I apply?
   
   Applicants should submit a hard copy of the application along with a completed Appendix A form to the Research Office 5 working days in advance of the deadline. Once the Research Office has reviewed and signed off on the application the applicant can submit to IRCHSS. Please note that applications to some IRCHSS schemes also require the signature of the Head of Department. 
2. What is the overhead calculation?
   
   Overheads differ with each IRCHSS scheme. They are typically 20% of modified direct costs (ie 20% of total budget minus student fees and equipment). Please read the relevant terms and conditions for the scheme before applying.
3. How do I calculate pension costs?
   
   In line with current proposals being considered by the Department of Finance (May 2011) provision needs to be made in respect of employer pension costs at 20% in proposals to both state funded research bodies and non-exchequer funded sources (e.g. industry and international).   
4. What salary scales do I use?
   
   IRCHSS normally request in their programme Terms and Conditions that you apply their own salary scales. For schemes where IRCHSS do not indicate their own salary scales, please use UCC researcher salary scales

Research Office Contact: Lucy Wallis l.wallis@ucc.ie ext 1896

The IRCSET have detailed FAQs for each grant scheme on their website: www.ircset.ie. Please review the relevant FAQs and terms and conditions for your chosen scheme prior to submitting an application.

1. How do I apply?
   
   Applicants should submit a hard copy of the application along with a completed Appendix A form to the Research Office 5 working days in advance of the deadline. Once the Research Office has reviewed and signed off on the application the applicant can submit to IRCSET.
   
   Applications to the IRCSET postgrad scheme are made via an online eGrants system
   
   Applicants should submit a hard copy of the application along with a completed Appendix A formto the Research Office 5 working days in advance of the deadline.
2. What is the overhead calculation?
   
   Currently, IRCSET’s funding schemes are fellowship/scholarship programmes. As such, overheads are not provided. However, on occasion, other schemes are launched and these may provide overheads. Please read the terms and conditions of each scheme thoroughly.
3. How do I calculate pension costs?
   
   In line with current proposals being considered by the Department of Finance (May 2011) provision needs to be made in respect of employer pension costs at 20% in proposals to both state funded research bodies and non-exchequer funded sources (e.g. industry and international).   
4. What salary scales do I use?
   
   For programmes in which contract researchers can be hired, please use UCC researcher salary scales

Research Office Contact: Lucy Wallis l.wallis@ucc.ie ext 1896

Enterprise Ireland has detailed FAQs for each grant scheme on their website www.enterprise-ireland.ie. Please review the relevant FAQs and terms and conditions for your chosen scheme prior to submitting an application.

1. How do I apply?
   Applicants should submit a hard copy of the application along with a completed Appendix A form to the Research Office 5 working days in advance of the deadline. Once the Research Office has reviewed and signed off on the application the applicant can submit to Enterprise Ireland. Please note that some Enterprise Ireland applications (eg. Commercialisation Fund Programme) require sign-off by the Office of Technology Transfer — in these cases, applicants should notify the Research Office of their intention to submit at least 10 working days in advance of the deadline.
2. What is the overhead calculation?
   Please read the terms and conditions for the relevant scheme as overhead allowance differs from scheme to scheme.
3. How do I calculate pension costs?
   In line with current proposals being considered by the Department of Finance (May 2011) provision needs to be made in respect of employer pension costs at 10% in proposals to both state funded research bodies and non-exchequer funded sources (e.g. industry and international).
4. What salary scales do I use?
   As per Enterprise Ireland Terms & Conditions, please use UCC’s current researcher salary scales

Research Office Contact: Lucy Wallis l.wallis@ucc.ie ext 1896

SFI have detailed FAQs for each grant scheme on their website: http://www.sfi.ie/funding/grant-faq/

Click on the grant scheme from the list on the left-hand side navbar.  Please review the relevant FAQs and terms and conditions for your chosen scheme prior to submitting an application.

1. How do I apply?
   Once you have reviewed the call documentation to check your eligibility to apply for that particular grant, you need to apply via SFI’s online grants and awards management system, SESAME.
   
   Please contact the SFI grant application administrator in the Research Office [Details below] with your contact details to be registered on SESAME. You only need to be registered once and can then apply for any open calls.  You will then receive a username, password and details on how to proceed.
   
   Applicants should submit the application along with a completed Appendix A form to the Research Office at least 5 working days in advance of the deadline.
2. What is the overhead contribution?
   
   Overheads with SFI are 30%. However, the administration of overhead funding is dealt with separately to the grant application. Therefore, do not include overheads in your budget or in the Appendix A document.
3. How do I calculate pension costs?
   
   In line with current proposals being considered by the Department of Finance (May 2011) provision needs to be made in respect of employer pension costs at 20% in proposals to both state funded research bodies and non-exchequer funded sources (e.g. industry and international).
4. What salary scales to use?
   
   Currently, SFI do not pay the salaries of lead applicants (or co-applicant salaries) except in their suite or recruitment programmes (ie Stokes, Research Professor, PIYRA).   For team member salaries, please refer SFI’steam member budgeting scales and their Grant Applications Budget Policy

Research Office Contact: Fiona O’Shea f.oshea@ucc.ie ext 1891

The Wellcome Trust have detailed FAQs for each grant scheme on their website: www.wellcome.ac.uk. Please review the relevant FAQs and terms and conditions for your chosen scheme prior to submitting an application.

1. How do I apply?
   
   Most Wellcome Trust applications are made via their eGrants system unless otherwise specified. When you submit your application, it is not sent straight to the Wellcome Trust. Instead, it is logged on the administrative eGrants system that the Research Office has access to. The Research Office endorses the application and makes the final submission to the Wellcome Trust. It is critical that an applicant notifies the office of their intent to submit an application and the likely date of submission. Applicants should submit a hard copy of the application along with a completed Appendix A form to the Research Office 5 working days in advance of the deadline.
2. What is the overhead calculation?
   
   Wellcome Trust do not fund overhead costs.
3. How do I calculate pension costs?
   
   In line with current proposals being considered by the Department of Finance (May 2011) provision needs to be made in respect of employer pension costs at 20% in proposals to both state funded research bodies and non-exchequer funded sources (e.g. industry and international).   
4. What salary scales do I use?
   
   As per Wellcome Trust terms and conditions, please use UCC’s current researcher salary scales

Research Office Contact: Lucy Wallis l.wallis@ucc.ie ext 1896

No, you need all the relevant contract documentation (as detailed in the ‘After Funding’ section of the website) before a research account can be opened.

Only the legally authorised representative of the University (or their nominee) can sign contracts. Researchers/Principle Investigators cannot sign and return any contract documentation. Coordination of the sign-off of contracts lies with the Office of the Vice-President for Research & Innovation.

Please refer to the Ethics page on the website

Please bear in mind that ethical approval can take up to 6 weeks to achieve; so please submit your application in plenty of time.

The Institutional Research Information System (IRIS ) is a new system developed by the Office of the VP for Research to manage research information.

The initial focus of IRIS is providing a researcher portal solution (to replace the RIS). This solution, called IRIS , will provide a system for recording all aspects of academic profiles. During the implementation, researchers will be able to access and update their profiles.

CV data is easy to update and amend, as the system will be pre-populated with the most up-to-date records available (from legacy RIS, Web of Knowledge, University Personnel & the Student Information System)

• Duplication of effort is reduced as CV data is entered once and is reusable in a variety of formats and reports
• It is easy to download your CV into Word to print or use for grant applications
• You have complete control over the information displayed on your web page
• The Researcher Portal is available online, so it is always accessible.
• Profiles promote and showcase an individual’s academic and research achievements.
• The system will continue to grow and evolve with the needs of the research community and future enhancements are currently being planned

 

Watch a demo

Navigate to the following URL: http://IRIS .ucc.ie

• Enter your email address as the username (eg. joe.bloggs@ucc.ie)
• Your password, when first logging in, is allocated at a training session. Alternatively please contact the IRIS Co-ordinator
• Click the login button

 

You can click on the “forgot my password” link, which will send you an email with your password.  Alternatively contact the IRIS Help Desk: iris@ucc.ie  or telephone 4903319

Yes, as IRIS is a web based programme it is fully accessible off campus and worldwide.

If when you click on the Journal look-up button and type in a keyword your Journal is not displayed in the listing, please email the Journal title and ISSN to the IRIS Co-ordinator for inclusion in the Master Listing.

Watch a demo

When you first login to the profiles system you will be brought to the homepage.  Click on the Edit Profile tab in navigation bar to begin editing.

You can select the section of your profile to edit using the navigation bar on the left-hand side of the page.

Help specific to each individual page is available by clicking on the question mark icon on the top right of the page.

Before entering any peer reviewed journals, check, if applicable, whether they are available from the Pubmed or Web of knowledge list by clicking into the “claim area”

Yes, when copying and pasting text, use the “past-as-text” icon on the text editor menu and also use the ‘remove format’ button.  This removes unwanted formatting.

Yes you can!  If you would like to insert images into your profile, please send the image to the IRIS Co-ordinator who will upload your images to our IRIS image store, and insert into your profile for you

IRIS takes data feeds from many systems internally and externally to the University to make data entry as easy as possible.

There are some things you can do to make the process of entering data a bit easier:

• Use the Tab key to change fields
• When selecting an item on a list, type the first letter of the item
• Import peer reviewed journals and conference publications from Pubmed or Web of Knowledge
• If you hold your publications in Endnote, Bibtex or RIS format, these can be easily imported directly into IRIS .

Your IRIS account is password protected. You need to ensure that you have a secure password.

The information will be maintained and archived as long as you still have a campus account.

Watch a demo

Click on the Publish Profile tab in navigation bar to begin publishing.

Step 1
Select Content Select the content you want to include form each section of your profile using the checkboxes.

Step 2
Order and Preview Rank and Order the content in each section using the arrows to move items up or down the list.

Step 3
Publish or Export Select one of the publishing or export options from the list.

• Use Publish My Profile to Web to update your webpage.
• Use Review Web Profile to get a preview of what your webpage will look like.
• Use Export Profile to Word to generate your profile in MS Word

By navigating to the CV Builder in Step 3 you can export your data to MS Word

It may take some time to validate your information at the start. After that, though, it will be easy to make changes and add new information. Moreover, you will always be able to produce a new CV or report on demand in only a few clicks.
 
Also, it's worth considering that the time you spend entering data now will be time you don't have to spend filling out annual report submissions and grant applications later. IRIS can save you time and energy in the long run

Once you have made any amendments, you need to select the content and republish your profile to the web for the changes to take effect.

As a general principle the system is self-service in nature and all data entered is at the discretion and the full control of the end user.