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FREQUENTLY ASKED QUESTIONS LIST

To further enhance the service provided to staff, the Department of Human Resources and Organisational Development has compiled a list of questions that arise on a regular basis.  The list will be expanded as the need arises.

  1. REVIEWEE
  2. Is Performance and Development Review compulsory?
  3. Where can I download the Staff Performance and Development  Review Form?
  4. Can I have a review in Irish?
  5. When do I have to complete the Performance and Development Review?
  6. How often do I have a Performance and Development Review discussion?
  7. Who is my reviewer?
  8. What is the Peer Committee?
  9. If I job-share, do I complete a review with my job-sharer?
  10. How do I know who to have a review with if I work for more than one area?
  11. What happens to the document?
  12. What happens to the Training and Development needs identified?
  13. I work 16 hours or less a week, am I exempt?
  14. I am due to retire, do I have a Performance and Development Review discussion?
  15. What if an issue arises during my review, who can I go to?
  16. Who sees the Performance and Development Review in UCC?
  17. I have a specific question which does not arise with the above, who can I talk to in confidence?
  18. REVIEWER
  19. Who is my reviewer?
  20. What is the Peer Committee?
  21. What happens to the document?
  22. What happens to the Training and Development needs identified?
  23. I am due to retire, do I have to complete a Performance and Development Review with staff?
  24. What if an issue arises during my review, who can I go to?
  25. Who sees the Performance and Development Review in UCC?
  26. I have a specific question which does not arise with the above, who can I talk to in confidence?
  27. HEAD OF DEPARTMENT/CENTRE/UNIT
  28. Is Performance and Development Review compulsory?
  29. When do I have to complete the Performance and Development Review?
  30. Who is my reviewer?
  31. What happens to the document?
  32. What happens when reviews are completed?
  33. What happens to the Training and Development needs identified?
  34. I am due to retire, do I have to complete a Performance and Development Review discussion with staff?
  35. What if an issue arises during my review, who can I go to?
  36. Who sees the Performance and Development Review in UCC?
  37. I have a specific question which does not arise with the above, who can I talk to in confidence?

1 . REVIEWEE

2 . Is Performance and Development Review compulsory?

Reviews are compulsory for all University staff, who work 0.5 FTE or more and have more than one year remaining on a contract of employment.

3 . Where can I download the Staff Performance and Development Review Form?

Review forms can be downloaded from by clicking here

4 . Can I have a review in Irish?
Yes. Translators can be provided. Forms are also available in Irish see http://www.ucc.ie/en/hr/StaffTrainingDevelopment/PerformanceandDevelopmentReviewSystem  

5 . When do I have to complete the Performance and Development Review?
The University is coming to the end of the first cycle of Performance and Development Reviews. All staff need to complete reviews by the end of the summer 2007.

6 . How often do I have a Performance and Development Review discussion?
Reviews shall be conducted once every two years, but annually if requested by an individual staff member.

7 . Who is my reviewer?
The reviewer is based on one up line of reporting.

8 . What is the Peer Committee?
Each staff member will have a choice between having a review with the 'Person to whom one reports' or with a 'Peer Committee'.

The 'Peer committee' will comprise two or three members as follows:

  1. the person to whom the reviewee reports;
  2. a departmental colleague, ageed between the reviewee and the person to whom the reviewee reports;
  3. at the request of the reviewee, a third member, representative of them reviewee's grade, may be selected at random from a panel of trained reviewers established through nomination by each staff category.

See Policy for full details at this link

9 . If I job-share do I complete a review with my job sharer?
The review is a self-evaluation and structured discussion aimed at personal, professional and individual career development. It is a developmental process driven by the individual. Job-sharers would complete individual Performance and Development Review discussions.

10 . How do I know who to have a review with if I work for more than one area?
In the first cycle the review would be conducted with the area where the greatest contribution is made. In the next cycle the review would be conducted with the other area. A staff member only has one review in any one cycle.

11 . What happens to the document?
The Review form stays at local level and remains confidential to reviewer and reviewee. The Summary Record part of the form also stays at local level.

12 . What happens to the Training and Development needs identified?
A non-personalised summary of training and development needs is forwarded to the Employee and Organisational Development Services Team, Department of Human Resources and Organisational Development.

13 . I work 16 hours or less a week am I exempt?
The cut off point for inclusion is at 50% of full time equivalent (FTE).

14 . I am due to retire, do I have a Performance and Develpoment Review discussion?
Those within one/two years of retirement may be deemed exemt as a Reviewee, however, where relevant, Reviewer obligations are not exempt under the system.

15 . What if an issue arises during my review, who can I go to?
If a serious issue arises during the course of reviews, then his should be brought to the attention of the Department of Human Resources and Organisational Development, with the agreement of both parties.

16 . Who sees the Performance and Developmet Review in UCC?

The review and the Performance and Develoment Review paperwork are confidential between Reviewee and Reviewer. The paperwork shall stay at local level with a lifespan of 4 years, after which it shall be shredded. Part B is confidential between Reviewee and Reviewer and the Head of Department/Centre/Unit receives a copy.

17 . I have a specific question which does not arise with the above, who can I talk to in confidence?
Go to this link and submit an anonymous query.

18 . REVIEWER


19 . Who is my reviewer?
The reviewer is based on one up line of reporting.

20 . What is the Peer Committee?

Each staff member will have a choice between having a review with the 'Person to whome one reports' or with a 'Peer Committee'. The 'Peer Committee' will comprise two or three members, as follows:

  1. the person to whom the reviewee reports;
  2. a departmental colleague, agreedbetween the reviewee and the person to whom the reviewee reports;
  3. at the request of th reviewee, a third member, representative of the reviewee's grade, may be selected at random from a panel of trained reviewers established through nominatin by ach staff category.
     
    See Policy for full details through this link

21 . What happens to the docment?
The Review Form stays at local level and remains confidenial to the reviewer and reviewee. The Summary Record part of the form also stays at local level.

22 . What happens to the Training and Development needs identified?
A non-personalised summary of training and development needs is forwarded to the Employee and Organisational Development Team, Department of Human Resources and Organisational Development.

23 . I am due to retire, do I have to complete a Performance and Development Review Discussion with staff?
Those within one/two years of retirement may be deemed exempt a a Reviewee, however, where relevant, reviewer obligations are not exempt under the system.

24 . What if an issue arises during my review, who can I go to?
If a serious issue arises during the course of reviews, then this should be brought to the attention of the Department of Human Resources and Organisational Development, with the agreement of both parties.

25 . Who sees the Performance and Development Review in UCC?
The review and the Performance and Development Review paperwork are confidential between Reviewee and Reviewer. The paperwork shall stay at local level with a lifespan of 4 years, after which it shall be shredded. Part B is confidential between Reviewee and Reviewer and the Head of Department/Centre/Unit receives a copy.

26 . I have a specific question which does not arise with the above, who can I talk to in confidence?
Go to this link and submit an anonymous query.

27 . HEAD OF DEPARTMENT/CENTRE/UNIT

28 .  Is Performance and Development Review compulsory?

Reviews are compulsory for all University staff, who work 0.5 FTE or more and have more than one year remaining on a contract of employment.

29 . When do I have to complete the Performance and Development Review?
The University is coming to the end of the first cycle of Performance and Development Reviews. All staff need to complete reviews by the end of the summer 2007.

30 . Who is my Reviewer?
The reviewer is based on one up line of reporting.

31 . What happens to the document?
The Review Form stays at local level and remains confidential to reviewer and reviewee. The Summary Record part of the form also stays at local level.

32 . What happens when reviews are completed?
The Head of Department/Centre/Unit collates the outcomes arising from all reviews and compiles a brief, non-personalised, summary of collective needs and issues highlighted by the process.

Also, the Head of Department/Centre/Unit will notify the Department of Human Resources and Organisational Development regarding the completion of staff reviews. See items 10 to 12 in Policy through this link

33 . What happens to the Training and Development needs identified?

A non-personalised summary of training and development needs is forwarded to the Employee and Organisational Development Services Team, Department of Human Resources and Organisational Development.

34 . I am due to retire; do I have to complete a Performance and Development Review discussion with staff?
Those within one/two years of retirement may be deemed exempt as a Reviewee, however, where relevant, Reviewer obligations are not exempt under the system.

35 . What if an issue arises during my review, who can I go to?
If a serious issue arises during the course of reviews, then this should be brought to the attention of the Department of Human Resources and Organisational Development, with the agreement of both parties.

36 . Who sees the Performance and Development Review in UCC?
The review and the Performance and Development Review paperwork are confidential between Reviewee and Reviewer. The paperwork shall stay at local level with a lifespan of four years, after which it shall be shredded. Part B is confidential between Reviewee and Reviewer and the Head of Department/Centre/Unit receives a copy.

37 . I have a specific question which does not arise with the above, who can I talk to in confidence?
Go to this link and submit an anonymous query