Job Grading Scheme
A number of cost saving initiatives have now been put in place. One of these initiatives is a time limited deferral of the Grading Scheme for Administrative Staff. We are therefore, not in a position to progress any grading applications at the current time.
In keeping with progressive human resource management policy, University College Cork aims to operate a fair and equitable job grading system. The current grading scheme has been in operation in UCC since 1996. Following a joint review by the Administrative Union and Management, some improvements to the existing scheme were identified. In order to ensure best practice in the operation of the Job Grading Scheme, the University has worked closely with SIPTU and the Irish Productivity Centre in the upgrading and improvement of the Scheme.
Please contact Catherine Murphy, Employee Relations on ext 3684 with any queries in relation to Grading.
Grading Policy
Application
1. The University aims to operate and maintain a visibly fair, responsive and equitable Job Grading Scheme for the evaluation of administrative posts.
2. The Job Grading Scheme has been jointly agreed by Management & Unions representing the University’s administrative staff.
3. The University employs an agreed points system for evaluating pay for administrative posts from the grades of Executive Assistant (Grade 2) to Admin I (Grade 7) inclusive.
Definitions
6. The Grading Committee is a Committee which consists of two (2) employee representatives, two (2) management representatives and a chairperson who is proposed by Management and agreed with the Union.
7. The Job Analyst advises managers and post holders as to how the job grading scheme operates and also assists managers and post holders in compiling job descriptions for use within the job grading process. The Job Analyst attends Grading Committee meetings in an advisory and information-providing capacity.
8. Job Description – A job description outlines the purpose and key accountabilities of the post.
9. Head of Department is the administrative and academic head of an academic department or director of an administrative department or research unit, which shall include but not be limited to any company, firm or entity operating under the auspices of any particular department. The term Head of Department for the purposes of this structure shall include an acting head.
10. Days mean working days or days when the University is not officially closed for business.
Job Grading Committee Terms of Reference
The objective of the Job Grading Committee is to operate and maintain a visibly fair and equitable job evaluation scheme in University College Cork.
Membership of Job Grading Committee
The Job Grading Committee shall consist of two employee representatives, two management representatives and an agreed independent chairperson. In order to avoid any potential or perceived conflict of interest/role conflict, members of the Committee will not be party to the collective bargaining process of management/trade union negotiations while serving on the Committee. Employee representatives shall be elected through their Trade Union. The Union shall decide its own method of electing representatives. Management members will be nominees of the President.
The employee and management representatives must be employees of the College and should normally have a minimum of one year’s service. Committee members will be appointed for a period of two years. All members of the Job Grading Committee must be familiar with the job evaluation scheme operated within College and be capable of interpreting the scoring system. Where a person appointed to the Committee does not have the necessary competence, appropriate training will be provided, to enable them to assume their responsibilities. The Committee will decide how its training needs can be met.
UCC Points System
Design and testing completed by The U.C.C. Grading Working Party on 28th March 1996 Further Examples included 12th August 1999 Further development by grading committee 16/5/2000.
Factors And Weightings
The following average weightings are achieved automatically when the levels scored under each factor are inputted into an accompanying computer spreadsheet. These target average weightings were agreed following extensive testing of this scoring systems by the UCC Grading Working Party. This testing was completed on March 28th 1996 :-
FACTORS TARGET AVERAGE WEIGHTING
Skills and Experience Required 15 %
Range and Nature of Duties 28 %
Responsibility for Assets and Data 9 %
Decision Making and Guidance Received 30 %
Responsibility for Contacts and Confidentiality 9 %
Responsibility for Leadership and Direction 9 %
TOTALS 100 %
Examples
This document contains job related examples which have been included by the UCC Grading Working Party as a guide to scoring. They are included for illustrative purposes only and are not part of the Point System proper.
