Academic Administration

The Postgraduate Academic Calendar contains information on all the programmes offered by the University. It also links to the Book of Modules which provides full details of all modules available, including content, credit value and assessment.

The Postgraduate Academic Calendar can be accessed at:http://www.ucc.ie/academic/postgraduate/calendar/

The Book of Modules can be accessed at: http://www.ucc.ie/academic/modules

Contact: 
Postal Address: 
Academic Programmes and Regulations,
Second Floor,
West Wing,
Main Quad,
University College Cork

Tel: +353-21-490 2782
Fax: +353-21-490 3647
E-Mail: e.fouhy@reg.ucc.ie

The University is committed to ensuring a high quality student experience at University College Cork. A student experiencing difficulties should raise concerns as soon as possible to enable any concerns relating to academic or other issues be resolved speedily.

Difficulties or dissatisfaction normally fall into one of three categories:

  • Complaints - where a student is dissatisfied with the provision, whether academic or non-academic, that they have received from any part of the University;
  • Appeals against academic judgements - where, for example, the University has made a judgement about a student's assessed work or academic progression;
  • Disciplinary cases - where the University has grounds to believe that a student has conducted himself or herself in an unacceptable manner in an academic or non-academic context.

Complaints should be raised in the first instance at local level with the appropriate member of staff e.g., supervisor, advisor, Head of School/Department/Unit. When an amicable solution is not possible at local level please follow the following procedures.

 

General Complaints

If problems arise during graduate studies which cannot be resolved between the supervisor and the student, this problem should be referred as soon as possible to the Departmental Graduate Studies Committee which will aim to provide a suitable solution.

The Departmental Graduate Studies Committee will discuss the matter with the parties involved. The Committee will then write to the parties concerned giving an opinion on the situation and requesting a written response. If a satisfactory solution is not reached, the matter will be referred to the ombudsman.

In case the supervisor is a member of the Departmental Graduate Studies Committee, a potential problem should be brought directly to the attention of the head of department, who will deal with the problem accordingly.

A Student Union Postgraduate Officer is appointed annually and can be contacted in the case of general complaints. 

 

Appeals against Academic Judgement

You should refer to, and follow, the procedures outlined in the Appeals Regulations Application form available on the Exams and Records Website.

The Marks and Standards Booklet which outlines the marking procedure and standards of each faculty, is available here.

A guide to examinations is available here.

Details of regulations covering approval, supervision and examination of Postgraduate Theses may be viewed here.

 

Disciplinary Cases

There are two main committees in the University with responsibility for student discipline; these are the Campus Watch Committee and the Discipline Committee. Campus Watch deals with the less serious complaints, while Discipline Committee handles issues of a more serious nature which may arise. The rules encourage, where possible, the use of mediation to resolve disputes, and a number of trained mediators are provided by the University as a means towards this end. 
 
The first stage in any disciplinary process is the submission of a complaint to Campus Watch Committee (CWC). Complaints may be submitted to the committee by a member of staff, by a student or by any other person or body.

Upon receipt of a complaint, the chairperson of CWC will make a decision as to whether the case is of a serious enough nature to justify its referral to Discipline Committee (DC). If it is believed that a criminal offence may have been committed, then the matter will be referred to the Gardai and the UCC investigation shall be suspended.

 

Contact

Postal Address:

Professor Robert Devoy

Student Ombudsman 

Department of Geography
University College Cork

T: +353-21-490-3000
F: +353 21 490 3000
Email studentombudsman@ucc.ie

 

Guide to Examinations for Academic Staff can be found on the Student Examination Records Office webpages here.

Guide to Examinations for Students can be found on the Student Examination Records Office webpages here.

Information on examinations including dates, timetables, results and procedures in examination halls, appeal regulations, marks & standards and book of modules etc are available from the Student Records and Examinations Office webpage.

Contact:

Student Records and Examinations Office,
The West Wing,
University College Cork,
Cork

website 

Tel:  +353-21-490 2423
Fax: +353-21-490 3448
E-Mail: exams@ucc.ie

Masters degree by Research

Current regulations state that the minimum number of years for a full time student
undertaking a Master’s degree by Research is one year from the date of first registration for the programme. The maximum number of years allowed is four years or in the case of the Faculty of Arts, five years, (unless shorter periods are specified in
the programme regulations). The number of years for part-time students is determined on a pro-rata basis. Students who do not complete within the maximum number of years  and require an extension, must, having first consulted with their supervisor, get a letter signed by the Head of Department and forwarded to the Graduate Studies Office. This is forwarded to the relevant Faculty and the Academic Council Graduate Studies Committee for approval.

Registration by Submission Only (Masters degrees by Research and Coursework candidates only)

Masters candidates that have completed their full-time/part-time registration and programme requirements and who are not currently using supervision, but wish to writing up their theses, can register by submission only.  

Only Masters Students who have completed all the coursework/research requirements for their programme of study and who are NOT using any college resources, including Supervision, will be allowed to register “for the submission of a Master’s thesis/dissertation”.  Students will have access to Library and computer facilities.

 

The following procedure should be followed by Masters Candidates, when making an application to Register by Submission Only:

Students should fill in an application form for ‘Registration for Submission of a Master’s Thesis/Dissertation’ which is available from the Graduate Studies Office, West Wing, University College Cork or from the Graduate Studies website.

This form need to be completed by the candidates Supervisor AND the Head of Department and returned to the Graduate Studies office. Once the request has been approved at the Graduate Studies Office, you will receive a letter of confirmation and registration details from the Graduate Students Office.

 

PhD Degree

Current regulations state that PhD students have six years from the date of acceptance to complete the Degree. Students who do not complete within the specified six years must arrange with the Head of Department/DGSC to seek ACGSC approval for an extension.

The Student Records and Examinations Office is informed by the Academic Council Graduate Studies Committee of all such approvals.

For more information see Guidelines for a Code of Practice for PhD Supervision at:http://www.ucc.ie/en/phd/

Upon Graduation you will be conferred with your Graduation Parchment at a public Conferring ceremony. Details of Conferring dates and procedures can be found at:http://www.ucc.ie/en/Conferrings


The FAQs section should address most queries:http://www.ucc.ie/en/Conferrings/FAQs

 

Contact: 
The Office of Media and Communications,
University College Cork,
Cork

Tel:  +353-21-490 2202
E-Mail: conferrings@ucc.ie

On completion of all registration requirements (including fee payment), student ID cards are obtained at Registration (Part II) in the Aula Maxima, or are posted out to the students’ home address i.e. the student’s registered address.

Cards are valid for the entire duration of study providing that a student had reregistered annually and the correct fees have been paid.

The identity card serves a number of functions:

  1. Personal identification and confirmation that you are a student at the University College Cork for purposes of voting in student elections, access to the Library, etc.
  2. The student ID card must be presented prior to sitting any examinations.
  3. The student ID card acts as a swipe-card to gain access to the library.
  4. There are some student discounts available to full-time students including computer software and public transport fares.

Please note that:

  • ID Cards remain the property of the University College Cork
  • If a student withdraws before completing a programme (s)he must return the card to the Student Examinations & Records Office.
  • Students must be in possession of a valid ID card for the duration of their study.
  • Student ID Cards become invalid if an ongoing student does not re-register online annually and complete the fee payment  requirements.
  • Replacement ID cards can be obtained from the Student Records and Examinations Office on payment of the appropriate fee. http://www.ucc.ie/en/records-exams/
  • Part-time postgraduate students have the same entitlements to the University’s facilities as full-time students. Please note that only full-time registered students will get free membership of the Mardyke Arena.

 

Contact: 
Student Records and Examinations Office,
The West Wing,
University College Cork,
Cork

Tel:  +353-21-490 2423
Fax: +353-21-490 3448
E-Mail: exams@ucc.ie

Postgraduate students wishing to take leave of absence for one year or more from a programme of study are advised that they must obtain advance approval from the relevant College/Faculty. Applications for leave of absence on  taught programmes will not be accepted after 26th October, 2007. 

Permission for temporary withdrawal may be granted under the following circumstances:

  1. On health grounds, on consideration of a written medical report;
  2. On academic or personal grounds, where the relevant Heads of Departments are satisfied that withdrawal is to the advantage of the student.

Research Master’s or PhD students who wish to apply for a leave of absence for one (or more) terms must get a letter signed by their Head of Department, stating the reason for the request. This letter should be sent in the first instance to the Graduate Studies Office. It will then be forwarded to faculty and the Academic Council Graduate Studies Committee. Students will be informed in writing when the reqyest has been formally approved.

Information on thesis syubmission is available here.

Official Transcripts of Academic Records may be obtained from the Student Records and Examinations Office, University College Cork. It takes 7 to 10 working days to process a request for an official Transcript and there is a once off charge of €15 Further details are available from the Student Records and Examinations Office. Further details are available on the Exams and Records web page: http://www.ucc.ie/en/records-exams/

 

Definitions of TRANSCRIPT

An official transcript includes course title(s) and module description(s), examination results in each module and results for each year of the course(s) and awards received.

 

Definitions of QUALIFICATION STATEMENT

A qualification statement lists the qualification awarded received, level of the award(s) and the date(s) of conferring. This is available from the Student Records & Examinations Office on request.

 

Contact: 
Student Records and Examinations Office,
The West Wing,
University College Cork,
Cork

Tel:  +353-21-490 2423
Fax: +353-21-490 3448
E-Mail: exams@ucc.ie

A student may decide to withdraw from their studies either temporarilly or permanently. The student’s supervisor/course coordinator must be consulted in the first instance.  Please see the Changes in Registration pages for details of how to withdraw on a temporary basis.

Students who opt to cancel their registration must inform the Student Records and Examinations Office in writing. Any students wishing to speak to someone about withdrawing on either a temporary or permanent basis should contact Michelle Nelson (m.nelson@ucc.ie) in the Graduate Studies Office to make an appointment.

 

Contact:
Student Records and Examinations Office,
The West Wing,
University College Cork,
Cork

Tel:  +353-21-490 2423
Fax: +353-21-490 3448
E-Mail: exams@ucc.ie

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