Schedule Governing Sign-off, Validation and Configuration of the 2017-18 University Curriculum* ++ 

(*including changes to all Mainstream/Adult Continuing Education and

International Education programmes and modules)

 ++ New Academic Programmes (see below)

 

Proposed changes to the University Curriculum must be processed in accordance with University approved procedures which may be found in the University Handbook Governing Curriculum Approval  Handbook Governing Curriculum Approval


Policies and Guidelines Governing Academic Programmes may found at: Policies and Guidelines Governing Academic Programmes

August – December, 2016

Review and Submission of Curriculum Changes for 2017-18                                                               

[This activity is ongoing at School/ Department/ Programme Director/Adult Continuing Education (ACE) level as appropriate)]

26th September, 2016

Opening up of DMIS On-Line Book of Modules System for 2017-18

[Office for Academic Programmes and Regulations (APAR)]

October, 2016

 

Contact relevant College Office for local schedule and submission deadlines

Submission of proposed changes to postgraduate programme titles and entry requirements (for implementation on PAC prior to roll-over on 1st November, 2016).

The intention to withdraw programmes from recruitment should be notified to Colleges in accordance with this deadline also.

[Schools/Departments to submit to Colleges in accordance with College deadline]

26th October, 2016

PAC - Deadline for final approval of proposed changes to postgraduate programme titles, entry requirements and withdrawal of programmes from recruitment for implementation on PAC prior to roll-over on 1st November, 2016.

[Schools/Departments/Colleges]

28th October, 2016

Deadline for submission of approved changes to Postgraduate Programme titles, entry requirements and withdrawal of programmes from recruitment  to APAR in advance of PAC roll-over

[College Offices]

1st November, 2016

Opening up of PAC for 2017 -18  Postgraduate Recruitment

[Graduate Studies]

September – November, 2016

Contact relevant College Office for local schedule and submission deadlines

 

Submission of Proposed Curriculum Changes for Review and Approval by Relevant College/ACE Board of Studies and Academic Board, as appropriate

[Schools/Departments]

November – December, 2016

Contact relevant College Office for local schedule and submission deadlines

Final Round of College/ACE Curriculum Committee Meetings to Approve Curriculum Changes for 2017-2018

[Colleges/ACE Board of Studies]

16th December, 2016

Shut-Down of DMIS On-Line Book of Modules System

[APAR]

10th January, 2017

University Deadline for Submission of 2017-2018 University Curriculum          

[Colleges to submit finalised approved curriculum in Composite Reports to APAR]

15th January, 2017 

Closing Date for First Round Offers  - Taught  Postgraduate Programmes 

16th January – 12th April, 2017                       

(12 ½  weeks)

Implementation and Validation of University Curriculum Changes   
[APAR and ACE]

March  –  June, 2017    

Configuration of University Curriculum onto ITS                 [Systems Administration (SA)]

10th March, 2017

CAO - Deadline for inclusion of  new undergraduate programmes with intake in 2018-19 in the CAO Handbook

(proposals for new undergraduate programmes must be approved at least 18 months prior to the proposed start date (i.e. no later than 10th March for entry in September of the following year)

13th April – 28th April, 2017

(2 weeks)

Review Window and Sign-off of University Curriculum by Programme Directors/ Colleges/ Schools/ Departments/ACE                          

(Draft 2017-18 University Calendar will be available for review; DMIS will be reopened to facilitate essential changes to modules for final approval by Colleges)  

1st May – 12th May 2017 

(2 weeks)
Consideration and Approval of Essential Curriculum Changes by College Curriculum Committees/ACE Board of Studies 
12th May, 2017

ILEP - Deadline for UCC submission of new academic programmes for inclusion on the Interim List of Eligible Programmes (ILEP) for Student Visas

[APAR]

(new programmes intending to recruit international students must be approved in full no later than 12th May of the year of recruitment to ensure the programme is included in the Interim List of Eligible Programmes (formerly the International Register).  This list is used by Immigration to grant immigration permission to Non EU/EEA students entering the country to pursue a programme of study.
18th May, 2017

Deadline for Submission of Approved Essential Curriculum Changes to APAR                                                           

[Colleges]
July, 2017

Publication of the 2017-18 University Calendar and Book of Modules and ACE Programme Guide

[APAR/ACE
June – July 2017 Planning for Registration and Registration Testing                                   
[Student Records and Examinations (SR&E), Systems Administration, Fees; IT Services
2nd August, 2017 Registration Go Live
September, 2017 Publication of 2018 Marks and Standards by Colleges for Publication on the Web  



 ++ NEW ACADEMIC PROGRAMMES

The above schedule excludes the implementation of new academic programmes which may be proposed at any point in the academic year, in accordance with Colleges own local deadlines and the Academic Board meeting Schedule. New programmes must be fully approved in sufficient time for optimal recruitment.  In order to meet CAO deadlines, all proposals for new undergraduate programmes must be approved at least 18 months prior to the proposed start date (i.e. no later than 10th March for entry in September of the following year).  New postgraduate programmes should be approved in advance of PAC roll-forward (i.e. no later than October for entry in September of the following year).  New programmes intending to recruit international students must be approved in full no later than 12th May of the year of recruitment to ensure the programme can be included in the Interim List of Eligible Programmes (formerly the International Register).  This list is used by Immigration to grant immigration permission to Non EU/EEA students entering the country to pursue a programme of study.  See here for further information.

Completion of the approval process for new programmes may take between two to six months and is normally dependent on local College Committee meeting dates and the availability of Programme Approval panel members.

New programmes can only be advertised or recruited onto when the full programme proposal has been signed off by the Programme Approval Panel.

The Policy and Procedures Governing New Academic Programme Approval may be found here

 

Following approval by the relevant College/ACE Board of Studies], all proposals for new academic programmes must be submitted to Academic Board for initial approval (i.e. Stage 1). See here for the schedule of AB meetings. 

 

  

SEMESTER PERIODS AND UNIVERSITY WRITTEN EXAMINATIONS

2016/17

 For all Degree/Diploma Students (apart from those listed at: https://www.ucc.ie/en/registration/dates-procedures/)

Contact details for advice/queries/support in relation to new programmes/changes to existing programmes/modules, meeting schedules, etc. are as follows: 

COLLEGE OF ARTS, CELTIC STUDIES AND SOCIAL SCIENCES  
Olive O’Flaherty: email o.oflaherty@ucc.ie  phone 021 490 2773 

COLLEGE OF BUSINESS AND LAW
Colman Quain: email c.quain@ucc.ie  phone 021 490 2395

School of Business:  
Emily Chambers: email E.Chambers@ucc.ie phone 021 490 2136
Patricia O'Donoghue: email patricia.odonoghue@ucc.ie phone 021 490 3253

School of Law:  
Dympna O’Donovan: (undergraduate) email D.O'Donovan@ucc.ie phone 021 490 3249
Veronica Calnan: (postgraduate) email v.calnan@ucc.ie  phone 021 490 3995

COLLEGE OF SCIENCE, FOOD SCIENCE AND ENGINEERING
Trish O’Shaughnessy: email p.oshaughnessy@ucc.ie phone 021 490 3810 (in the first instance)
Kate O’Brien: email k.obrien@ucc.ie phone 021 490 1775

COLLEGE OF MEDICINE AND HEALTH  
Mags Arnold: email m.arnold@ucc.ie phone 021 420 5672
Kathryn Neville: (new academic programmes) email c.neville@ucc.ie  phone 021 420 5663

CENTRE FOR ADULT CONTINUING EDUCATION 
Noreen Power: email npwaldron@ucc.ie  phone 021 490 4709
Aideen Creedon: email Aideen.creedon@ucc.ie  phone 021 490 4701

ACADEMIC PROGRAMMES AND REGULATIONS
Contact details for support and advice/queries regarding Policies and Guidelines associated with New Programmes and Curriculum Change; Processes governing new programmes/changes to existing programmes/modules, the DMIS On-Line Book of Modules System, University Calendar and Book of Modules; National Framework of Qualifications (NFQ).

In relation to the College of Science, Engineering and Food Science (SEFS), College of Medicine and Health, and Adult Continuing Education: Yvonne Clune: email yclune@ucc.ie; phone 021 490 3598

In relation to the College of Arts, Celtic Studies and Social Sciences (CACSSS) and College of Business and Law: Fiona Crowley: email F.Crowley@ucc.ie; phone 021 490 2893 

Head of Office: Eleanor Fouhy, email e.fouhy@ucc.ie; phone 021 490 2782

UCC/IMI
Amy Quinn, email amy.quinn@imi.ie phone 021 490 3715

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