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Registration at the beginning of the academic year also constitutes examination entry for the Spring or Summer examinations.*
* For candidates whose first examination is in Autumn, registration constitutes examination entry.
A provisional timetable for written examinations will be available for viewing on the Web in February.
The dates for the main written examinations are normally from early-May to the end of May and from mid-August to the end of August, though variations to this occur in some programmes.
Candidates for examination will be required to print their individual timetables (final version) from the Web. The timetable has the following information: Examination Papers being taken, Date, Time, Duration, Venue and Seat Number.
Provisional examination results will be made available on the Web to each student as soon as possible after the Examination Board Meetings.
Note: Students who are eligible are automatically entered for the Autumn Supplemental Examinations in the subjects/modules failed. There is no entry form or fee for the Autumn.
In certain modules, there is no provision for an Autumn Supplemental Examination and students must repeat the year.
Distribution of marks and assessment details (including End-of-Year Written Examination Profile) for individual modules are contained in the Book of Modules, 2011/2012.
Repeat students are required to re-attend their respective modules before again presenting for the relevant examination, and they are required to re-present for examination in the current courses in their relevant module.
Terminology
Students may find it useful to note the following terminology which is used in connection with examination results:
Progression
In certain programmes, candidates whose marks are below pass standard in one or more modules, but above a specified minimum level, may pass those modules by compensation and may progress forward to the next year of the programme.
Carrying Forward Marks
In certain examinations, a student who passes in one or more modules of the Examination in Summer but fails overall, need not re-sit the passed modules in the Autumn. If he/she does not then pass, he/she must normally re-present all modules at the next attempt. The abbreviation used for carrying forward is C/F.
Exemption
In certain circumstances, candidates who pass in one or more modules, but fail overall, are exempted from any further examination in the passed modules. Such exemptions carry time limits. The abbreviation used for exemption is EX.
General enquiries regarding examination matters should be made to the Student Records and Examinations Office, University College Cork.
Discussion of Examination Results with Students
Consultation meetings for discussion of examination results will be available to students who fail examinations in the Summer. Further details may be found in the Guide to Examinations for Academic Staff and Students.
Relevant Publications
Marks and Standards
A copy of the Marks and Standards Book, which contains full details of regulations governing examinations, is published annually and can be accessed online at http://www.ucc.ie/en/exams/procedures-regulations
Guide to Examinations for Academic Staff and Students.
The Guide to Examinations for Academic Staff and Students, is intended as a summary of examination procedures for academic staff and students and be accessed on-line here
Regulations for Examinations
It is the responsibility of each student to acquaint himself/herself with the regulations concerning each examination, including the timetable of examinations and the location thereof.
Suspected Cheating at an Examination/Plagiarism
Further information on regulations, procedures and penalties on suspected cheating at examinations/plagiarism can be viewed in the Guide to Examinations.
Absence from an Examination
Registration at the beginning of an academic year constitutes entry for the Summer Examination. Unless a student has withdrawn in writing before 31st January or has received permission to withdraw after 31st January, the student is required to sit for the Summer Examination.
A student who is prevented for medical reasons or other personal circumstances from attending all or part of an examination, and who has not withdrawn from the programme, should submit to the Registrar and Senior Vice-President Academic a full report (including a medical certificate) or a full report setting out the other personal circumstances as soon as possible and not more than three days following his/her last examination for the consideration of the Board of Examiners.
Where a student fails to present for a Spring/Summer/Autumn written Examination in a module, a judgement of "Absent" is recorded for that module. "Absent" is counted as an attempt at an examination. Where a module is examined by a combination of Continuous Assessment and End of Year Written Examination, and the student does not present for the End of Year Written Examination, an "Absent" judgement and the mark for Continuous Assessment are recorded. The mark recorded for the module is then based on the mark for Continuous Assessment and a zero mark for the written component, using the rules for obtaining the overall module mark which pertain to the module in question. Where a module is assessed wholly by Continuous Assessment, and the student presents no work, a "Presented No Work" judgement is recorded.
Supplemental Examinations
Students who are eligible are automatically entered for the Autumn Supplemental Examinations in the Subjects/modules failed. There is no entry form or fee for the Autumn.. If a student does not intend to sit an Autumn Supplemental Exam, they must inform Exams and Records by 30 July.
Capping of Marks at a Supplemental Examination
In determining aggregation, progression, and the calculation of honours, the maximum mark that will be taken into account is a pass - 40% (or 50% in the case of the College of Medicine and Health). The actual mark achieved by the candidate will be recorded on the student record.
Mitigation Committee
The University's Mitigation Committee deals with applications for waiver of the capping of marks in a module at a Supplemental, or where applicable, at a Repeat Year Examination. A student who is prevented for medical reasons or other personal circumstances from attending all or part of an examination may apply for the waiver of capping of marks. In certain circumstances an application for a partial/full deferral of examinations and the waiver of the capping at the Autumn Supplemental/Repeat Year Examinations received before the first Friday in May will be considered by the Chairperson of the Mitigation Committee, the Registrar and the relevant Head of College/Faculty Dean. Further information on the mitigation process is available from the Student Records and Examinations Office or at http://www.ucc.ie/en/exams/procedures-regulations.
Formal Checking and Appeal of Examination Results
There is provision for Formal Checking and Appeal of Examination Results, details of which can be found in the Marks and Standards Book and the Guide to Examinations for Academic Staff and Students. Application forms are available from Student Records and Examinations Office at http://www.ucc.ie/en/exams/procedures-regulations.
Conferring Ceremonies
Undergraduate degree students in all Colleges, except the College of Medicine and Health, who pass their examinations in Summer will be conferred in Autumn (September) and students who pass their examinations in Autumn will be conferred in Winter (December).
College of Medicine and Health undergraduate students who pass their degree examinations in Summer will be conferred in Summer (June) and students who pass in Autumn/Winter will be conferred in Winter (December).
PhD students will be conferred in Spring (April)/Summer (June), Autumn (September) or Winter (December) on being awarded the degree and fulfilment of the regulations (including the submission of a hard bound copy of their thesis).
Taught Masters' students will be conferred in Autumn (September) or Winter (December) on being awarded the degree and fulfilment of the regulations (including the submission of a hard bound copy of their thesis, where applicable). Research Masters' students will be conferred in Spring (April), Autumn (September) or Winter (December). Exceptionally, Masters Semester Programmes can also be conferred in Spring (April) or Summer (June).
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